## **Trustees’ Annual Report for the period** **From 1/4/2020 Period start date To 31/3/2021 Period end date** **Charity name: BISLEY VILLAGE HALL Charity registration number: 304978** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governingdocument|Para 1.17|To provide a community facility in good
working order for the use of as many groups as
possible.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The facility is usually used by the following
groups on a regular basis:
1. LESTA Dance & Performing Arts
2. Bisley Almac Brass Band******
3. Bisley WI******
4. Bisley Preschool
5. Bisley Residents Association******
6. Bisley Short Mat Bowls******
7. Surrey Heath Borough Council******
8. Move It or Lose It
9. Pilates with Jackie
10. Springbox Gymnastics
11. Springtots
12. Wednesday Yoga **
13. Hartbeeps
14. Make & Create Craft
15. Patchwork & Quilting
16. Clubbercise
17. Woking U3A
18. Daisy First Aid
19. Splatt Messy Play
20. Community Café******
21. Used by Bisley Parish Council for
meetings and community events.******
22. Used by BVH Management Committee
of Trustees for meetings & fundraising
events******
23. Hired out for Adhoc private and
community bookings******
******Regrettably these activities were
unable to take place during this
financial year due to Government
restrictions for Coronavirus Pandemic.| 1 |||| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|Our accounts are available for public
viewing, they are carefully prepared and
checked by an independent examiner.
The accounts for the reporting period were
approved at our AGM held on 15
November 2021.| **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|Usually, a fundraising group of Trustees and
volunteers organises the annual Bisley
Strawberry Fayre, which is held in June each
year on the Village Green for the benefit of the
Hall.
Heritage committee of Trustees and volunteers
investigating the heritage of Bisley Village Hall.
Trustees assisted by volunteers run a
Community Café weekly from September to
May.
Regrettably, none of the above were able to
take place during this year due to Coronavirus
Pandemic.
Volunteers assist with maintenance and repairs
at the Hall.
None of the volunteers receive remuneration.| |Other||| ## **Achievements and Performance** SORP reference 2 |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Use of the Hall has been very restricted this
year due to Coronavirus Pandemic restrictions.
However, we have been able to complete
required maintenance and safety updates to
the premises during closure. Namely, roof
repairs and old chimney removal; electrical
updates including boxing for meters and
emergency lights; extensive fire safety work;
redecorating including Main Hall plus many
minor maintenance repairs. We have an old
building which requires constant attention.
We have continued to provide good facilities at
a reasonable competitive cost for all our users.| |---|---|---| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||Under normal circumstances, our income for
expenditure on maintenance projects would
have come from Adhoc hirers and our own
fundraising events in aid of the Village Hall.
Sadly, none of these were able to take place in
this reporting year.| 3 ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|End of year Assets to carry forward totalled
£36,000
The Trustees are very happy with this
position particularly as it was a difficult year
due to Coronavirus closures, but we were
greatly assisted by Local Government
grants.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Reserves are held in case of emergency or
financial crisis. It has not been necessary to
use these monies in this Financial Year as
assistance came from Local Government
Covid grants.| |Amount of reserves held|Para 1.22|£20,000
We are also holding £7,000 fund raised
from annual Strawberry Fayre for the
specific purpose of an eco-friendly new
heating system.| |Reasons for holding zero
reserves|Para 1.22|N/a| |Details of fund materially in
deficit|Para 1.24|N/a| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|The concern of further ‘Lockdown’ closures
or restrictions due to Coronavirus
Pandemic still exists. However, our
financial position has remained strong and
it is our intention to continue to take all
steps to offer a Covid compliant facility and
open to users when we are allowed.| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Principal income is usually from the hire of
facilities by Regular Users. These funds
cover all overheads and allow for required
repairs and maintenance.
Funds raised from annual Strawberry Fayre
and other smaller events plus donations
and grants are used for major projects.
However, this year our primary income has
come from Local Government Covid
Support Grants.| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|Our major risk is the loss of our Regular
Users. There have been many changes
during this difficult year but we have
managed to recruit a number of new users
which is encouraging.| 4 Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution adopted 11 September 1961| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Trust, unincorporated.| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|User groups appoint a representative.
Other Trustees elected or co-opted| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Bisley Village Hall| |---|---| |Other name the charity uses|| |Registered charitynumber|304978| |Charity’s principal address|School Close
Bisley
Surrey
GU24 9EG| ||| 6 ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Graham Davey|Chair||BisleyAlmac Band| ||Cynthia Banton|Treasurer||| ||RayColvin|Secretary||BisleyResidents Association| ||Barbara Rothwell|||BisleyWI| ||Carol Timpson|||| ||Russ Hayes|||| ||Suzanne Miles|||BisleyPreschool| ||Leanne Edwards|||LESTA| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** 8 ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** 9 ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Cynthia Jane Banton **Position (eg Secretary,** Treasurer **Chair, etc) Date** 08/01/2022 10 ## Bisley Village Hall **Income and Expenditure Account - 01/04/20-31/03/21** ## **Income/Expend 2019/20** ## **TURNOVER** |**TURNOVER**
**Income and Expenditure Account - 01/04/20-31/03/21**|**Income/Expend 2019/20**| |---|---| |**CATEGORY**
**INCOME**
**EXPENDITUR**
Regular Bookings
LESTA
3,543
Bisley Art Group
Bisley Almac Band
Bisley W.I.
Bisley Pre-School
775
Bisley Res Assoc
Bisley Short Mat Bowls
SHBC
Move It or Lose It
205
Pilates
364
Springbox Gym
851
Springtots (new)
392
Wed Yoga
Crossroads Care
Hartbeeps (new)
815
Make Create Craft (new)
230
Patchwork & Quilting (new)
230
Clubbcise (new)
78
U3A (new)
156
Yoga with Lucy (new)
138
Daisy First Aid Bracknell (new)
47
Splatt Messy Play (new)
44
Ad hoc Bookings
220
**4000 - General Sales**
**7,648**
**4010 - Grants Account**
**20,868**
**4906 - Donations Account**
**3,579**
**TOTAL TURNOVER**
**£**
**32,095**|**INCOME**
**EXPENDITURE**| ||14,664
724
2,503
479
6,778
208
505
445
558
1,541
2,654
315
13
3,465
1,973
**32,879**
**3,000**
**12,090**| ||**47,969**
**£**| ||| |**CATEGORY**
**INCOME**
**EXPENDITUR**
**5000 - General Purchases**
£258
**GROSS PROFIT**
**£**
**31,837**
**LESS OVERHEADS**
**6201 - Advertising**
153
£
**6900 - Heritage Project**
**7102 - Water Rates**
457
£
**7200 - Electricity**
1,373
£
**7201 - Gas**
361
£
**7203 - Other Heating Costs**
538
£
**7302 - Licenses**
319
£
**7502 - Telephone & Internet**
408
£
**7600 - Legal Fees**
35
£
**7800 - Major Premises Works**
19,773
£
**7801 - Cleaning**
2,530
£
**7802 - Supplies Purchased**
5
£
**7803 - Premises Expenses (regular)**
2,280
£
**7804 - Premises Expenses (unexpected)**
1,368
£
**7900 - Bank Interest Paid**
13
£
**8000 - Depreciation**
-
£
**8200 - Donations**
125
£
**8204 - Insurance**
1,954
£
**8206 - Covid 19 Expenses**
453
£
**TOTAL EXPENSES**
**32,119**
**£**
**NET PROFIT/LOSS**
**-**
**£282**
**FIXED ASSETS**
**0012 - Capital Expenditure**
**0040 - Furniture and Fixtures**
**TOTAL FIXED ASSETS**
**CURRENT ASSETS**
**1100 - Debtors Control Account**
**£**
**0**
**1200 - Lloyds Current A/c**
**£**
**610**
**1210 - Lloyds Deposit A/c**
Reserves 1
**£**
**9,854**
**1213 - Lloyds Instant Access A/c**
Projects
**£**
**10,832**
**Lloyds Fundraising A/c**
**£**
**320**
**Lloyds 32 day notice A/c**
Reserves 2
**£**
**15,003**
**1230 - Petty Cash**
**£**
**0**
**TOTAL CURRENT ASSETS**
**£**
**36,619**
**CURRENT LIABILITIES**
**Creditors**
0
**TOTAL CURRENT LIABILITIES**
**0**
**TOTAL ASSETS**
**£**
**36,619**
**£**
**Assets at 31/03/21**
**-**
**£**
**-**
**£**|**INCOME**
**EXPENDITURE**| ||£591| ||**47,378**
**£**| ||153
£
2,014
£
1,292
£
2,058
£
2,137
£
3,754
£
1,172
£
276
£
35
£
29,412
£
10,736
£
932
£
2,387
£
3,692
£
18
£
4,700
£
25
£
2,893
£
**67,650**
**£**| ||**20,272**
**-£**| ||**Assets at 31/03/20**| ||| ||**-**
**£**
**-**
**£**| ||**-**
**£**| ||| ||| ||**1,025**
**£**
**991**
**£**
**27,917**
**£**
**7,565**
**£**
**-**| ||**37,498**
**£**| ||| ||| ||598
-£| ||**598**
**-£**| ||| ||**36,900**
**£**| CHARITY COMMISSION FOR ENGLAND tho WALES Independent examiner's report on the accounts Sectioii A Independent Examiner's Report R•port to the trusteesl ffl•m￿￿ of BISLEY VILLAGE HALL On accounts for th• y•ar •ndod 3113121 Charfty no (If any) 304978 Set out on po98• 1&2 I report to the trustees on my examination of the acct)unts of the abové chanty (Ihe TN8f) for the year ￿ded 31103120. Re•ponslbllhles and ba•1• of r•port As the chaiitys truslees, you are responsible for the preparation of the aC￿UnIS in ￿e0rdarKe wrih the requirermnts of the Charities Ad 2011 {Ihe Acr). I report in respect of my ex￿inatIon of tho Trust's xc¥)unts carried out undef section 145 of the 2011 Act and in carying out my examination, I ha%e foll￿Ved all the applic4ble Diredion8 given by the Charity Commission under sethon 145(5)(b) of the Act. Independent examlnerf8 Statement I have fJ)mpletod my examination. I confinn that no material matters have com to my attention in Conn•￿On with the examinats'on {other than that disd0s￿l beltrw J which giws me cause to bèlieve that in, any material respecl. Ihe accounting records were not kept in accordanca with Section 130 of the Charities Aci,. or the accounts did not accord wrih the a(￿unting rets)rds; or the accounls did not comply with the applicable requirements concerning the form and crntent of accounts set OLrt in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the ac£ounts give a Irue arKI fairf view which is not a matter considered as part of an indopendent examinats'on. I have no COn￿m8 &)d have come xross no other matters in connedion with the examination to which attention should be drawn in this report in order to enable a proper urKlerstanding of the a¢￿Unts to be re￿ed. Slgn•d: Q41 Nam•: HOWARD QUINNELL Relevant professional qualifi&itionls) or Ixjdy IER Oct 2018 (11 any): Address: 38 SNOWDROP WAY BISLEY SURREY GU24 9BL Section B Oisclosure Only complete if the examiner needs lo highlight matenal matters of concern {see CC32, Independent examination of tharity 8ttounts: directions and guidan￿ for examiners). Glv• her• brlef detsll• of any ttem$ that the •xamlner wl•hM to dl•cloM. IER Oct 2018