ADDLESTONE COMMUNITY ASSOCIATION
ANNUAL REPORT AND ACCOUNTS
YEAR ENDING 31[ST] MARCH 2024
ADDLESTONE COMMUNITY ASSOCIATION
Annual Report for the year ending 31[st] March 2024
Address Addlestone Community Centre Garfield Road, Addlestone, Surrey KT15 2NJ
Charity Number 304962
Independent Examiner David Giltinan, John A Hyde & Co, Lyndale House, 24A High Street, Addlestone, Surrey, KT15 1TN
Bankers HSBC, Church Street, Weybridge, Surrey, KT13 8DF
Hon Solicitors Mackrell Turner Garrett 21-25 Church Street West, Woking, Surrey, GU21 6DJ
The Trustees serving during the year and since the year end were as follows:-
Mr Steve Barabash Custodial Trustee Mr Paul Bungard Acting Chair Mr Malcolm Smith Treasurer & Custodial Trust Mrs June Tilbury Secretary
Other Trustees
Mrs Shelagh McKay Miss Linda Salt Mr David Strike Mrs Carol Bayton Mrs Monica Kitchenside
Structure, governance and management
The Trustees administer the charity and are elected at the Annual General Meeting and meet quarterly. Specific members are nominated to be responsible for bookings, membership and publicity.
Risk Management
The Operations Committee has conducted a risk analysis to identify the major risks to which the charity is exposed. Where possible, arrangements have been put in place to reduce these risks and are reviewed annually.
Training
No specific training is given to Trustees but each is provided with information produced by the Charity Commission outlining their responsibilities within the organisation.
Object and activities
- In shaping our objectives for the year and planning our activities, the trustees have considered the Charity Commission’s guidance on public benefit, including the guidance ‘public benefit; running a charity (PB2)’
1
The objectives of the Association are to promote the benefit and enhance the leisure of the inhabitants of Addlestone and the neighbourhood without distinction of gender, or of political, religious or other opinions by associating the local authorities, voluntary organisations and inhabitants in a common effort.
The strategies employed to achieve the Associations objectives are to:-
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Provide first class facilities at an affordable cost for local groups and other charities as a meeting place to carry out their own specific field of activity.
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Provide facilities to the local community as accommodation for wedding receptions, parties and other personal activities.
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Encourage specific recreational interests by offering ‘Section Membership@ and whereby those groups become part of the Association. The ‘Sections’ currently include: badminton, keep fit, children and adult drama, sequence dance and a camera club.
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Organise events covering concerts, outings and other events for the general public which also provides additional income towards the upkeep of the Centre.
Achievements and performance
It’s been a fairly full on year where the age of the building is beginning to show in that things are needing replacing. For example the hot water machine in the Tulk kitchen became unreliable and gave up the ghost after attempted repairs so had to be replaced at a cost of approx. £800 and we are having the flooring in the Tulk chair store replaced at a cost of nearly £3000 but must be done as there is a serious health and safety issue. The floors in the Tulk Hall and the Muriel Wise suite have both been resealed at a cost of £3216. Repairs to the front automatic doors have cost £2520 and replacing a fridge, freezer and dishwasher at the Centre have cost £5274.
We are looking into extending our CCTV coverage at an approximate cost of £1200 in the near future.
Our Christmas Fair was very successful and well received, also the Christmas tea we put on for the elderly. We continue to get good bookings which is our life blood and this year our shed is being used two days a week by County Care and lately on Mondays we have a new member, Graham Mudd running it for the public so we hope that builds gradually.
Malcolm Smith is easing out of the role of Treasurer and Sue Bolton is doing a sterling job in relieving him of the invoices and more.
The café is in a state of flux as Tara has gone, sadly missed by a lot of our customers, and we are looking at ways for volunteers to run it on a part time basis.
We have continued to build our income and hold regular entertainment evenings supplied by the Dazzling Diamonds. We support these evenings with a licenced bar which is profitable and helps support the Centre.
Our team of stewards continue to support us in all sorts of ways which is a real bonus for the Centre.
The council have continued to use our facilities for elections and ballot counts.
The Addlestone Community Centre is probably the largest and best equipped Centre in the County. We are situated in the middle of the community of Addlestone. Monthly footfall continues to increase and we are committed to further increases in the coming year. We have proactive General and Operations Committees.
2
Plans for future periods
Projects being considered are -
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Build on the use of our shed
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Continue to develop the Centre as a resource base for meetings with the support of local community residents and organisations.
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Refurbishment and/or replacement of chairs and other furnishings as and when required. Continue to upgrade the decoration of the rooms and facilities
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Ultimately we would seek to be seen as the recreational centre of the community of Addlestone offering help, support, activities and entertainment to all people living in the area. The fundamental goal is to be a welcoming, safe and friendly Centre.
We already have fantastic facilities and the plans will increase those to even higher standards. The change of name to The Addlestone Centre was a deliberate attempt to raise awareness of the Centre in the community.
As already stated we are the Community Centre in the (Heart) Centre of the Community, we want to bring people together as a community in Addlestone.
Independent Examiners
A resolution was accepted at the Annual General Meeting that David Giltinan of John A. Hyde & Co. be appointed as Independent Examiner.
By order of the trustees
P Bungard (Chairman)
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ADDLESTONE COMMUNITY ASSOCIATION
STATEMENT OF FINANCIAL ACTIVITIES
for the YEAR ENDING 31st MARCH 2024
| note Incoming Resources Donations & Grants 2 Hire Charges Membership Cultural/Social events 3 Sections Income 4 Fundraising acitivities 5 VAT Repayment Other Income Total Incoming Resources Resources Expended Direct Charitable Expenditure General Expenditure 6 Cultural/Social events 3 Sections Expenditure 4 VAT Other Expenditure 8 Total Resources Expended Net movement of funds 11 Total funds brought forward Total funds carried forward |
£ £ 2024 2023 - - - - - - - - - - - - - - - - 0 - - - - - - - - 2,544 2,544 2,544 2,544 (2,544) (2,544) 53,892 56,436 51,348 53,892 Restricted Funds |
£ £ 2024 2023 4,931 9,699 129,957 111,129 467 578 18,738 16,633 19,034 14,222 100 14 231 139 36,052 30,224 209,509 182,638 141,529 135,176 14,866 12,811 12,586 12,001 2,551 3,028 12,926 14,339 184,459 177,355 25,051 5,283 423,884 418,601 448,935 423,884 Unrestricted Funds |
£ £ 2024 2023 - - - - - - - - - - - - - - - - - - - - - - - - - - 42,135 42,135 42,135 42,135 (42,135) (42,135) 1,390,457 1,432,592 1,348,322 1,390,457 Endowment Funds |
Total Total £ £ 2024 2023 4,931 9,699 129,957 111,129 467 578 18,738 16,633 19,034 14,222 100 14 231 139 36,052 30,224 209,509 182,638 141,529 135,176 14,866 12,811 12,586 12,001 2,551 3,028 57,605 59,018 229,138 222,034 (19,628) (39,396) 1,868,233 1,907,630 1,848,605 1,868,233 |
|---|---|---|---|---|
THE NOTES ON PAGES 7 to 12 FORM PART OF THESE ACCOUNTS
BALANCE SHEET for Year ending 31st MARCH 2024
| Tangible Fixed Assets Leasehold Building Furniture & Equipment Current Assets 2024 Debtors Cash at Bank and in Hand Current Liabilities Creditors & Accruals Current Assets Less total liabilities FINANCED BY: Restricted Funds Unrestricted funds General Fund Designated Fund Permanent endowment |
Notes 9 10 |
1,542 148,313 149,855 600 600 405,715 43,220 |
2024 £ 1,642,947 56,402 1,699,349 149,255 1,848,604 51,348 448,935 1,348,321 1,848,604 |
2023 £ 1,694,292 56,603 |
|---|---|---|---|---|
| 1,750,895 6,873 111,064 |
||||
| 117,937 600 |
||||
| 600 117,337 |
||||
| 1,868,233 | ||||
| 53,892 380,664 43,220 1,390,457 |
||||
| 1,868,233 |
THE NOTES ON PAGES 7 to 12 FORM PART OF THESE ACCOUNTS
page 5
Notes to the Accounts for the year to 31[st] March 2024
1 Accounting Policies
1.1 Basis of preparing the accounts
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practise applicable to charities preparing their accounts on accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1[st] January 2019) – (Charities SORP (FRS 102)
The charity meets the definition of public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).
1.2 Income resources
All incoming resources are included in the Statement of Financial Activities when the charity is legally entitled to the funds, and performance conditions attached to the income have been met (or are fully within the control of the charity), there is sufficient certainty that the receipt of the income is considered probable and the amount can be reliably measured.
When donors specify that grants/donations are for particular restricted purposes which do not amount to preconditions regarding entitlement, this income is included in incoming resources of restricted funds when receivable.
1.3 Direct charitable expenditure
Direct charitable expenditure consists of costs incurred, which directly relate to the furtherance of the objects of the charity.
All expenditure is included on an accruals basis and is recognised when there is a legal or constructive obligation to make a payment, it is probable that settlement will be required and the amount of the obligation can be measured reliably. All costs have been directly attributed to one of the functional categories at the discretion of the Trustees.
1.4 VAT
All income and expenditure is shown gross of VAT. The net VAT payment or repayment for the year is detailed in the Statement of Financial Activities.
1.5 Donations and legacies
Grants/donations are recognised in incoming resources in the year in which they are receivable except when donors specify that the grants/donations must be used in future accounting periods (the income is the deferred to those periods) or when donors impose conditions which have to be fulfilled before the charity becomes entitled to use such income, the income is then deferred and not included in incoming resources until the preconditions for use are met.
1.6 Fund Accounting
Funds held by the charity are either;
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Unrestricted general funds – these are funds which can be used in accordance with the charitable objectives at the discretion of the Trustees.
-
For a period of 50 years and depreciation is charged om a straight line basis at 2% per annum.
6
-
the objectives of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
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Endowment Funds – these are funds that have to be retained as capital for the benefit of the charity.
1.1 Revaluation/Depreciation
Leasehold Property
Under the terms of the lease granted by Runnymede Borough Council the Addlestone Community Association has no power to convert this asset to income. This asset has therefore been included as a permanent endowment.
A lease was granted in 2006 for a period of 50 years and depreciation is charged on a straight line basis at 2% per annum.
Furniture and equipment
Furniture and equipment was valued in January 2006 at £100,000 in accordance with an inventory carried out by the finance committee.
Depreciation is charged at 10% per annum on a reducing balance basis on the value of furniture and equipment brought forward at the beginning of the year.
1.2 Debtors
Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid after taking account of any trade discounts due.
1.3 Cash at bank and in hand
Cash at bank and in hand included cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
1.10Creditors and Provisions
Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.
7
2
| Analysis of Grants and Donations Miscellaneous Runnymede Borough Council Runnymede Borough Council |
Restricted Unrestricted Funds Funds £ £ - 2,900 - 2,000 - 31 - 4,931 |
Funds £ - - - - Endowment |
Total £ 2,900 2,000 31 |
|---|---|---|---|
| 4,931 |
3 Cultural/Social Events
Cultural and Social events are organised by the Entertainments Committee and the figures show the gross income and expenditure, excluding transfers, of the Entertainments Account for the year. See page 14 for a detailed account.
4 Sections
Each Sections holds cash and or/bank balances which are shown on page 11 Section 10 and a summary of their accounts is shown on page 15 of this report
5 200 club
The figure shown is the amount passed over from the 200 club into the main account during the current year. A small bank balance is held in the 200 club account but does not form part of these accounts as the balance was considered immaterial.
6
| Analysis of Unrestricted General Expenditure General repairs & maintenance Major mainenance & improvements Heat & Light Cleaning / Refuse / materials Café / Bar Expenses Magazine printing Stationery & Printing Postage &Telephone Insurance Water rate Miscellaneous Centre Manager Workshop Bank charges Performing Right Society & PPL Special Events Legal Fees Website/compuer costs Admin Support Chairman's reception Craft Gair 2024 |
2024 £ 17,094 0 30,907 34,712 22,918 2,950 1,336 1,706 5,798 3,509 1,264 13,409 48 153 1,478 319 512 3,300 86 30 141,529 |
2023 £ 23,434 2,052 19,160 32,566 22,293 3,800 1,774 1,376 5,131 3005 986 14628 470 165 2186 550 1600 - |
|---|---|---|
| 135,176 | ||
| page 8 |
2024 2023 £ £ 600
7 Governance Costs
Independent Examination of the account
8 Analysis of other expenditure
| 9 | Restricted Unrestricted Endowment Funds Funds Funds Total £ £ £ £ Chairman's Reception - - - 0 Performing Right / PPL - - 0 Independent Examiners Fee - 600 - 600 Depreciation 2,544 12,326 42,135 57,005 2,544 12,926 42,135 57,605 Fixed Assets Leasehold Property Unrestricted Restricted Funds Funds Cost/Valuation £ £ £ 31st March 2023 2,546,284 144,257 58,668 Additions - 5,459 - As at 31st March 2024 2,546,284 149,716 58,668 Depreciation 31st March 2023 851,992 97,376 48,945 Change for year 51,345 4,688 972 Disposals - - - As at 31st March 2024 903,337 102,064 49,917 Net Book Values 31st March 2024 1,642,947 47,651 8,751 31st March 2023 1,694,292 46,880 9,723 Break down of'additions'above Leasehold Property Unrestricted Restricted Funds Funds £ £ £ Dishwsher - 3,378 - Phone 70 Freezer - 1,080 - Fridge - 816 - Heaters for Shed 45 Sale of speakers -300 Vacumm cleaners (2) 370 - 5,459 - Furniture/equipment Furniture/equipment |
2023 £ 2607 600 55,811 |
|---|---|---|
| 59,018 | ||
| Total £ 2,749,209 5,459 |
||
| 2,754,668 998,313 57,005 0 |
||
| 1,055,318 1,699,349 |
||
| 1,750,895 | ||
| Total £ 3,378 70 1,080 816 45 -300 370 |
||
| 5,459 |
page 9
10 Cash at bank and in hand
| Main Account Cash Current account Deposit account 2nd Deposit account (reserve account) Entertainments Account Cash Current account Deposit account Cash held in various accounts by sections Total |
2024 2023 £ £ 320 289 64,333 34,395 14,468 14,508 30,000 30,000 109,120 79,192 100 100 9,480 7,533 5 1,079 9,585 8,712 29,608 23,160 148,313 111,064 |
|---|---|
| 11 **12 ** |
Movement in reserves 31st March 2023 Surplus/(Deficit) for year 31st March 2024 Restricted Funds Brought Forward £ Furniture/equipment 9,723 Leasehold property 42,881 Good Grub Club 1,288 31st March 2024 53,892 |
Restricted Funds £ £ Unrestricted Funds |
Restricted Funds £ £ Unrestricted Funds |
£ 1,390,457 (42,135) 1,348,322 Transfers £ (972) (1,572) - (2,544) Endowment Permanent |
£ 1,868,233 (19,628) Total |
|---|---|---|---|---|---|
| 53,892 | 423,884 | ||||
| (2,544) 51,348 Incoming resources £ - - - - |
25,051 448,935 Outgoing £ - - - - |
||||
| 1,848,605 | |||||
| £ 8,751 41,309 1,288 51,348 Carried Forward |
Part of this fund represents grants received for capital expenditure. The funds are transfered to unrestricted funds over the expected useful life of the assets.
13 Unrestricted Funds
| Reserve Account General Fund Designated Fund |
Brought Forward £ 380,664 13,220 30,000 423,884 |
Incoming resources £ 209,509 - 209,509 |
Outgoing £ (184,459) - (184,459) |
Transfers £ £ - 405,715 13,220 - 30,0000 - 448,935 Carried Forward |
|---|---|---|---|---|
page 10
14 Analysis of net assets between funds
| Fund balances at 31st March 2023 are represented by Tangible fixed assets Net current assets |
Restricted Funds 51,348 299,680 - 149,255 51,348 448,935 Unrestricted Funds |
Permanent Endowment 1,348,322 - 1,348,322 1,699,350 1,848,605 149,255 Total |
|---|---|---|
15 Trustees emoluments and reimbursed expenses
The trustees received no remuneration during the year The amounts reimbursed relate to:Direct charitable expenditure (general) £17,738
(Majority being supplies for the café/bar as we do not have an acccount with the main supplier)
16 Staff costs
The Charity had no employees during the year.
17 Related Party Transactions
During the year there were no related party transactions that required disclosure
18 Designated Fund - Reserves and Special Projects
| Co-op Grant (for setting up community activities) Lottery Community Fund Grant for Lunch Club SCC Grant for improvements Reserve Fund |
Brought Forward 1,813 7,907 500 3000 30,000 43,220 |
Incoming resources - 0 |
Outgoing carried forward 0.00 1,813 0 7,907 500 3,000 - 30,000 0.00 43,220 |
|---|---|---|---|
page 11
INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF
ADDLESTONE COMMUNITY ASSOCIATION
I report on the accounts of the Charity for the year ended 31[st] March 2024, which are set out on pages 1 to 11.
Respective responsibilities of trustees and examiner
The Charity’s trustees are responsible for the preparation of the accounts. The Charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
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examine the accounts under section 145 of the 2011 ACT;
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follow the procedures laid down in the General Directions given by the Charity Commission under section 145 (5) (b) of the 2011 Act; and
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state whether particular matters have come to my attention.
Basis of independent examiner’s report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.
Independent examiner’s statement
In connection with my examination, no matter has come to my attention;
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which gives me reasonable cause to believe that in any material respect, the requirements:
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to keep accounting records in accordance with Section 130 of the 2011 ACT; and
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to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 ACT
have not been met; or
- to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts reached.
David Giltinan
John A Hyde & Co Lyndale House 24A High Street Addlestone Surrey KT15 1TN
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ACA ENTERTAINMENTS ACCOUNT
RECEIPTS & PAYMENTS FOR YEAR ENDING 31st MARCH 2024
| Surplus from Functions (see below) Interest Balance Brought Forward Surplus for year |
4,004 Transfer to Main Account 18 General Expenditure 4,022 Surplus for year 4,022 8,712 872 Balance Carried Forward 9,584 |
3,000 150 |
|---|---|---|
| 3,150 872 |
||
| 4,022 | ||
| 9,584 | ||
| 9,584 |
FUNCTION BALANCES
| RECEIPTS PAYMENTS 3281 Band Concerts 4,109 1,444 522 Challenging Brass 2,060 1,151 175 Outings 12,551 12,121 3978 18,720 14,716 Sub Total Brought down 18,720 14,716 Miscellaneous Expenditure Bank charges 150 sub total 18,720 14,866 Interest 18 Transfer to Main Account 3,000 TOTAL RECEIPTS & PAYMENTS 18,738 17,866 2022/23 |
BALANCE 2,665 909 430 |
|---|---|
| 4,004 | |
| 4,004 0 -150 |
|
| 3,854 18 -3,000 |
|
| 873 | |
| Page 13 |
page 14
SUMMARY OF SECTION ACCOUNTS for the YEAR ENDING 31st MARCH 2024
| A B C D E F G H I J K L M N O P Q page 14 |
Opening Balance INCOME Subs/admission fees Donations Raffles Refreshments/Bar Other Misc Income ACT Productions Income KATS Productions Income TOTAL INCOME EXPENDITURE ACA Facilities Speakers/Leaders etc General running costs Refreshments/Bar Raffles Donations Capital equip't purchased Special Events ACT Productions costs KATS Productions costs TOTAL EXPENDITURE Surplus/deficit for year Closing Balance |
ACT Camera KATS Keep Fit MSDS Tangent TOTAL 9,090 3,268 7,404 2,173 277 948 23,160 58 884 2,860 1,826 2,747 1,348 9,722 75 1,000 100 1,175 80 9 161 250 22 22 135 1,601 589 2,326 4,901 638 5,539 0 5,094 981 6,179 1,835 3,597 1,348 19,034 1,562 433 866 498 1,554 836 5,749 523 1,147 1,430 3,100 243 518 52 145 957 10 816 826 0 123 123 85 85 119 143 262 984 984 500 500 2,874 1,603 2,182 1,696 3,249 981 12,586 2,220 -622 3,997 139 348 366 6,448 11,310 2,646 11,401 2,312 625 1,314 29,608 |
|---|---|---|
17/02/2025
STATEMENT OF ACCOUNT YEAR ENDING 31st MARCH 2024
as at
| INCOME Grants - Unrestricted Donations unrestricted Hiring - General - Sections Magazine Adverts etc. Membership Spring Fair 2023 Café / Bar Income Craft Fair Interest on Deposit Craft Fair 2024 VAT TOTAL INCOME EXPENDITURE General repairs & maintenance Major mainenance & improvements Capital - unrestricted Heat & Light Cleaning / Refuse / materials Café / Bar Expenses Magazine printing Stationery & Printing Postage &Telephone Insurance Water rate Miscellaneous Centre Manager Workshop Performing Right Society & PPL Bank charges VAT Sptring Fair 2023 Craft Fair 2023 Website/compuer costs Admin Support Chairman's Reception Craft Fair 2024 Independent Examiners fee Expenditure of Lottery Community Fund - designated TOTAL EXPENDITURE SURPLUS FOR YEAR |
|
|---|---|
| £4,900 £31 £124,254 £5,703 £878 £467 £100 £33,249 £540 £1,150 £235 £231 £171,737 £17,094 £5,459 £30,907 £34,712 £22,918 £2,950 £1,336 £1,706 £5,798 £3,509 £1,264 £13,409 £48 £1,478 £153 £2,551 £13 £306 £512 £3,300 £86 £30 £600 |
|
| £40 £150,179 £21,558 |
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