2021-09-30-accounts

Trustees’ Annual Report for the period

From 01-10-2019 Period start date To 30-09-2020 Period end date Charity name: Stansfield Village Hall and Playing Fields

Charity registration number: 304939

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The charity maintains the village hall and playing fields in Stansfield, Suffolk and runs events, classes, courses and activities for the benefit of the inhabitants of the village and immediate vicinity.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Stansfield Village Hall acts as a focal point for the 700 residents of Stansfield and surrounding villages, who do not have a village hall. There are a range of activities and events held at the village hall which are organised by the Stansfield Village Hall Management Committee (SVHMC) such as film nights, lectures, community lunches, charity coffee mornings, clubs, social evenings, quizzes, fundraising events, private hire, craft fairs and parish meetings.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	Yes,the trustees have had regard to the guidance issued by the Charity Commission on public benefit.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers

Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	This year year started well. We continued to support community events such as the monthly Village Lunch, which provides a cheap monthly dinner, and provides a social event for older residents. We also helped secure a grant for new kitchen equipment for the Village Lunch. The Knit and Natter group also meets regularly. The various annual and fundraising events, the Quiz Night and the Christmas shopping evening, and the event cinema evenings, and vinyl nights have all been very successful and have helped raise funds for the Village Hall. March ended in lockdown which saw the much anticipated Bingo Night and indeed every subsequent event cancelled. April though to July saw the committee wading through reams of Covid-19 regulations wondering what we could do about the Hall to get it open again. We contacted regular hall users to canvas their needs and opinions regarding returning to the Village Hall With no revenue coming in from regular hall bookings or fundraising events, it came as a great relief to receive the Government’s £10,000 Retail, Hospitality and Leisure Grant, although as the treasurer has noted, we have spent approx £4000 of that already on the Halls upkeep between March and October. The VH committee decided on a soft opening policy. In July we welcomed Stansfield Cricket Club back to the playing field and I must thank them for doing such a good job of keeping the playing field looking good. We re-opened the Playground re-opened the 1st of August. Poslingford Parish Council returned to the hall for their September meeting. Tai Chi classes resumed at the start of October. Larger events at the Village Hall however are unlikely for some time to come. With the return of lockdown in November, the coming months will be a challenge. This year we have moved on with the Roof Project,and have had the roof inspected by

a structural engineer, had plans drawn up and begun the process engaging contractors to strengthen the roof structure and replace the old felt covering with a longer lasting coated metal alternative. This will be a very costly undertaking, and much hard work has gone into trying to track down and apply for grant money.

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	The Village Halls income this year was £27,058 and expenses came to £14,096 The closing balance is£26,439
Statement explaining the policy for holding reserves statingwhytheyare held	Para 1.22	Reserves are held for any emergency works required to the hall, or other unexpected financial outlay.
Amount of reservesheld	Para 1.22	£3000
Reasons for holding zero reserves	Para 1.22
Details of fund materially in deficit	Para 1.24
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23
Additional information (optional) Youmay choose toincludefurtherstatements		whererelevant about:
The charity’s principal sources of funds (including any fundraising)	Para 1.47	Grants, fundraising events and hall hire.
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46	Damage to building or inability to hold community or fund raising events.
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Unincorporated association
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	The trustees are selected from volunteers from the local community.
Additional information (optional) You may choose to include further statements		where relevant about:
Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charityname	StansfieldVillageHallandPlayingField
Other name the charity uses
Registered charitynumber	304939
Charity’s principal address	The Mill House Plough Hill Stansfield Sudbury CO10 8LT

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee(if any)
	Derek Brian Adams	Chair
	Dorothea Whilems	Secretary
	Anya Dunford	Treasurer
	Christine Ann Town	Booking secretary

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
	Derek Brian Adams
	Chair
	25-01-2021
	25-01-2021

(HARIIY COIAAIISSIO Receipts and payments accounts CC16a Section A Recei ts and ayments furn A1 J•.IY4 100 1mS I,M2 177 •7• 4•7 177 Il152 Al C#h l#iy•w •rnl 14.287 Section B Statement of assèts and liabillti8s at the end of the period CXX Rl a(￿bts ISS} 2111012020

CHARITY COMMISSION , F(MI ENGLAM) MO WALES Independent examinerfs report on the accounts Slwthl IAlage Hall & Playry Fkl Charlty no 304939 (il any) ctsnty fft Trusf) for the ￿ar ernled RMpon•lbillts• ba•1• of r•port acc(xmts in acccrdance wth ts wuirnm6nts of tr Chath¢s A( 2011 I r•rrf in rospocl of my examination ol ts Tru•t'$ xc¢)uThts wied r 8eclion 145 of trt 2011 Act arKI in wyry my exam1r￿￿1, I hav• folkn￿d all apph'cable gwen by Charty CommissK>n und8r se<on 145(5)(b) ot Ihe Acl. Ind•p•nd•nt I have c(ryleted my examinats¢)n. I confirm that no matwial matters ha •xAmln•rf• •tatem•ftt C(rn to my all•n￿n in conr￿￿1￿ w￿th the eXaminab.￿ (other than that ¢Ssdosed bel￿# ') whK Cau￿ lo believe trot in, any matenal ol the Chanbes Art or ItWJ aCc￿nts ('d nL accorrl the ac¢¢￿ing f8C(Kd8', IX Ix>nc8mirvJ ts tom and coniwrt of accounts sol out in the Charil (ACCO￿1$ aThJ Reports) Regulations 2008 otsr than any r•quirom•rrt that the give a 'true and fw"r' vw which * not a matbr cOn￿dered as ￿ of an ind6￿dent exami'nats)n. I have and havo come acrrA8 no other in cMno(*i wilh tho exafflination to whth attent1￿ Sh￿11 b• thawn in this reptht In D•1•: 09 0712olL Oct 2018