## **Trustees’ Annual Report for the period** **From 01-10-2019 Period start date To 30-09-2020 Period end date Charity name: Stansfield Village Hall and Playing Fields** **Charity registration number:** 304939 ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The charity maintains the village hall and
playing fields in Stansfield, Suffolk and runs
events, classes, courses and activities for
the benefit of the inhabitants of the village
and immediate vicinity.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|Stansfield Village Hall acts as a focal point
for the 700 residents of Stansfield and
surrounding villages, who do not have a
village hall. There are a range of activities
and events held at the village hall which are
organised by the Stansfield Village Hall
Management Committee (SVHMC) such as
film nights, lectures, community lunches,
charity coffee mornings, clubs, social
evenings, quizzes, fundraising events,
private hire, craft fairs and parish meetings.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|Yes**,**the trustees have had regard to the
guidance issued by the Charity Commission
on public benefit.| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|This year year started well. We continued to
support community events such as the monthly
Village Lunch, which provides a cheap monthly
dinner, and provides a social event for older
residents. We also helped secure a grant for
new kitchen equipment for the Village Lunch.
The Knit and Natter group also meets regularly.
The various annual and fundraising events, the
Quiz Night and the Christmas shopping evening,
and the event cinema evenings, and vinyl nights
have all been very successful and have helped
raise funds for the Village Hall.
March ended in lockdown which saw the much
anticipated Bingo Night and indeed every
subsequent event cancelled.
April though to July saw the committee wading
through reams of Covid-19 regulations
wondering what we could do about the Hall to
get it open again. We contacted regular hall
users to canvas their needs and opinions
regarding returning to the Village Hall
With no revenue coming in from regular hall
bookings or fundraising events, it came as a
great relief to receive the Government’s
£10,000 Retail, Hospitality and Leisure Grant,
although as the treasurer has noted, we have
spent approx £4000 of that already on the Halls
upkeep between March and October.
The VH committee decided on a soft opening
policy. In July we welcomed Stansfield Cricket
Club back to the playing field and I must thank
them for doing such a good job of keeping the
playing field looking good.
We re-opened the Playground re-opened the 1st
of August.
Poslingford Parish Council returned to the hall
for their September meeting. Tai Chi classes
resumed at the start of October. Larger events
at the Village Hall however are unlikely for some
time to come.
With the return of lockdown in November, the
coming months will be a challenge.
This year we have moved on with the Roof
Project,and have had the roof inspected by| a structural engineer, had plans drawn up and begun the process engaging contractors to strengthen the roof structure and replace the old felt covering with a longer lasting coated metal alternative. This will be a very costly undertaking, and much hard work has gone into trying to track down and apply for grant money. |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The Village Halls income this year was £27,058
and expenses came to £14,096
The closing balance is**£26,439**| |Statement explaining the
policy for holding reserves
statingwhytheyare held|Para 1.22|Reserves are held for any emergency works
required to the hall, or other unexpected
financial outlay.| |Amount of reservesheld|**Para 1.22**|£3000| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| |**Additional information (optional)**
Youmay choose toincludefurtherstatements||whererelevant about:| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Grants, fundraising events and hall hire.| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|Damage to building or inability to hold
community or fund raising events.| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated association| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|The trustees are selected from volunteers
from the local community.| |**Additional information (optional)**
You may choose to include further statements||where relevant about:| |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charityname|StansfieldVillageHallandPlayingField| |---|---| |Other name the charity uses|| |Registered charitynumber|304939| |Charity’s principal address|The Mill House
Plough Hill
Stansfield
Sudbury
CO10 8LT| ||| **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||Derek Brian Adams|Chair||| ||Dorothea Whilems|Secretary||| ||Anya Dunford|Treasurer||| ||Christine Ann
Town|Booking secretary||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||Derek Brian Adams|| ||

Chair|| ||25-01-2021|| ||25-01-2021|| (HARIIY COIAAIISSIO Receipts and payments accounts CC16a Section A Recei ts and ayments furn A1 J•.IY4 100 1mS I,M2 177 •7• 4•7 177 Il152 Al C*#h l*#iy•w •rnl 14.287 Section B Statement of assèts and liabillti8s at the end of the period CXX Rl a(￿bts ISS} 2111012020 CHARITY COMMISSION , F(MI ENGLAM) MO WALES Independent examinerfs report on the accounts Slwthl IAlage Hall & Playry F*kl Charlty no 304939 (il any) ctsnty fft Trusf) for the ￿ar ernled RMpon•lbillts• ba•1• of r•port acc(xmts in acccrdance wth ts wuirnm6nts of tr* Chath¢s A(* 2011 I r•rrf in rospocl of my examination ol ts Tru•t'$ xc¢)uThts wied r 8eclion 145 of trt 2011 Act arKI in wyry my exam1r￿￿1, I hav• folkn￿d all apph'cable gwen by Charty CommissK>n und8r se<*on 145(5)(b) ot Ihe Acl. Ind•p•nd•nt I have c(ryleted my examinats¢)n. I confirm that no matwial matters ha •xAmln•rf• •tatem•ftt C(rn to my all•n￿n in conr￿￿1￿ w￿th the eXaminab.￿ (other than that ¢Ssdosed bel￿# ') whK* Cau￿ lo believe trot in, any matenal ol the Chanbes Art or ItWJ aCc￿nts (*'d nL* accorrl the ac¢¢￿ing f8C(Kd8', IX Ix>nc8mirvJ ts tom and coniwrt of accounts sol out in the Charil (ACCO￿1$ aThJ Reports) Regulations 2008 otsr than any r•quirom•rrt that the give a 'true and fw"r' v*w which * not a matbr cOn￿dered as ￿ of an ind6￿dent exami'nats)n. I have and havo come acrrA8 no other in cMno(*i wilh tho exafflination to whth attent1￿ Sh￿11 b• thawn in this reptht In D•1•: 09 0712olL Oct 2018