Trustees’ Annual Report for the period
From 1 April 2024 to 31 March 2025
Charity name: Horringer-cum-Ickworth Community Council
Charity registration number: 304904
Objectives and Activities
| Summary of the purposes of the charity as set out in its governing document |
a) The provision, maintenance and management of a village hall for use by the inhabitants of the area of benefit, without distinction of political, religious or other opinions, including use for meetings, lectures and classes, and other forms of recreation and leisure time occupation with the object of improving the conditions of life for the inhabitants. b) To promote for the benefit of the inhabitants of the area of benefit the provision of facilities for recreation or other leisure time occupation or educational activity of individuals with the object of improving the condition of life for the said inhabitants. c) Such other charitable purposes for the benefit of the inhabitants of the area of benefit as the Community council sees fit. |
|---|---|
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Provision of Community Centre (Village Hall): Village clubs and societies are able to use the Centre for a wide range of activities including baby & toddler group, gardening club, WI, singers, dance classes, yoga classes, carpet bowls, good neighbours scheme, markets. Additionally, ad-hoc private bookings generate additional income. An average of about 300 people per week attended regular events in the hall, and around 2,500 attended ad-hoc events during the year, with a total annual footfall of around 10-15,000. Promotion of events: A Quiz Evening was held again in November. The annual Bonfire and Fireworks Display returned in 2024 after a break in 2023 with a new team of volunteers. The Film Club continues on a monthly basis, with a small but keen clientele. The Pop-up Coffee Shop, previously run by the WI, has been taken over by the Community Council with a new management team, and continues to support local organisations in accordance with the Council’s objectives. Other activities: The charity operates a ‘Little Lottie’ scheme, in which a large number of villagers are stake-holders, and approximately half the income of which is paid out as monthly prizes. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
We have referred to the commission’s guidance on public benefit when reviewing our aims and objectives and in planning future activities, both as a management committee and as the full community council which is attended by representatives of village organisations. The trustees consider that the charity’s activities reflect our aims and objectives. |
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|
| Policy on grant making | We aim to support local organisations with the proceeds of the monthly Pop-up Coffee Shop, and those organisations are encouraged to help with the running of the particular event thaht is supporting them. We have also made occasional small grants to village organisations who are organising events that help to fulfil our charitable purposes, usually in the form of help with charges for hall hire or associated costs. |
| Policy on social investment including program related investment |
N/A |
| Contribution made by volunteers |
Volunteers run the community centre and organise and carry out community activities which enrich village life and create a good strong community, and are vital to our success. |
| Other |
Achievements and Performance
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
The Community Centre provides a place where community life can flourish, contributing to well-being and health and addressing loneliness and providing educational activities. The improved facilities at the Centre of recent years (the new audio-visual system and improved bar facilities) have made it possible to improve the delivery of these. This year we have installed a new fire alarm system, renewed the stage cupboard doors and installed new electric blinds to replace the old curtains. We are in a strong position to continue to develop the facilities, and are actively looking towards a new heating system in the next year or so. |
|---|---|
Additional information (optional)
You may choose to include further statements where relevant about:
Achievements against objectives set
Performance of fundraising activities against objectives set Investment performance against objectives Other
Financial Review
| Financial Review | |
|---|---|
| Review of the charity’s financial position at the end of the period |
The charity is in a strong financial position. Bookings income has been similar to last year, despite losing some regular hirers, partly due to an increase in hire charges applied from January 2024. These increases were triggered by increased costs, particularly for electricity, and have been structured in such a way as to impose only a minimal increase for regular organisations, but a more significant increase for one-off private hirers, thereby maintaining our fulfilment of our charitable purposes as effectively as possible. In-house provision of bar facilities for hirers of the hall has continued to provide some ancillary trading income to boost booking income. A new two-year fixed-price energy contract was negotiated from August 2023, which shows a considerable increase in costs, but we are in a strong position to accommodate this, and hope that we will be able to secure a decrease in August 2025. Income from other sources such as Little Lottie and waste recycling have been maintained. |
| Statement explaining the policy for holding reserves stating why they are held |
We hold a minimum of £35,000 in reserve at any time, which represents the anticipated running costs for one year. Further reserves are held in anticipation of future significant expenditure that may be required to maintain the Community Centre – currently this includes stage refurbishment, renewal of the heating system and upgrading the fire protection system, which we expect to be completed next year. |
| Amount of reserves held | £60,000–including £35,000 for future projects as noted above. |
| Reasons for holding zero reserves |
N/A |
| Details of fund materially in deficit |
N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
N/A |
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Income from hiring the hall for community activities and for private functions, including some ancillary trading (bar sales). Fundraising from events and other activities. |
| Investment policy and objectives including any social investment policy adopted |
N/A |
| A description of the principal risks facing the charity |
Maintenance costs exceed income in the event of major works becoming necessary, especially if unexpected; People not prepared to stand as trustees making it difficult to maintain a full quota on the team; Fire in the Community Centre; Vandalism to the Centre; Injury at an event run by the Community Council; Injury suffered by hirers using the Community Centre; Failure of systems at the Centre affecting hirers (eg blocked toilets) Safeguarding issues. |
| Other |
Structure, Governance and Management
| Structure, Governance | and Management |
|---|---|
| Description of charity’s trusts: |
|
| Type of governing document (trust deed, royal charter) |
Set up by order: scheme dated 13/03/2006 and amended on 06/07/2011 and 23/06/2014 |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Trust |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
At the AGM five honorary officers are elected as trustees (chair, vice-chair, secretary, community council treasurer, village hall treasurer); two further trustees are nominated as representatives by the Horringer-cum-Ickworth Parish Council and the Horringer Social Club; between two and four further trustees are elected at the AGM; the trustees may co-opt up to three further trustees. Community Council members eligible to stand for election as trustees include one member appointed by each affiliated organisation and further members elected at theAGM. |
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|
| Policies and procedures adopted for the induction and training of trustees |
New trustees are provided with documents detailing the charity’s history, structure and management, and also the constitution, terms and conditions of hall hire and the latest annual report and accounts. They are also asked to read the guidance for trustees as advised by the Charity Commission. |
| The charity’s organisational structure and any wider network with which the charity works |
|
| Relationship with any related parties |
Titles to freehold and leasehold land are vested in the Horringer-cum-Ickworth Parish Council as Custodian Trustees. |
| Other |
Reference and Administrative details
| Charity name | Horringer-cum-Ickworth Community Council |
|---|---|
| Other name the charity uses | |
| Registered charity number | 304904 |
| Charity’s principal address | Horringer Community Centre The Street Horringer Bury St Edmunds IP29 5RU |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Euan David Robert Brierley |
Vice-Chair | |||
| Janette Emerson | Secretary | |||
| Rachel Davies | Community Council Treasurer |
|||
| Janice Sylvia Frost | Village Hall Treasurer |
|||
| Fiona Berry | ||||
| Simon Allen | ||||
| Colin Knight | Horringer-cum-Ickworth Parish Council |
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| BarryHastings | Horringer Village Club | |||
– Corporate trustees names of the directors at the date the report was approved
Director name none
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year |
|
|---|---|---|
| none | ||
Funds held as custodian trustees on behalf of others
Description of the assets none held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser none Name of chief executive or names of senior staff members (Optional information)
none
Exemptions from disclosure
Reason for non-disclosure of key personnel details
N/A
Other optional information
N/A
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
Horringer-cum-Ickworth Community Council
Charity Number 304904
Receipts and Payments Accounts
For the Period from 1 April 2024 to 31 March 2025
Receipts and Payments
| Unrestricted Funds Restricted Funds Total Funds General Fund Activities & Events Hirers A/C Previous Years 2023/24 Receipts |
Unrestricted Funds Restricted Funds Total Funds General Fund Activities & Events Hirers A/C Previous Years 2023/24 Receipts |
Unrestricted Funds Restricted Funds Total Funds General Fund Activities & Events Hirers A/C Previous Years 2023/24 Receipts |
Unrestricted Funds Restricted Funds Total Funds General Fund Activities & Events Hirers A/C Previous Years 2023/24 Receipts |
Unrestricted Funds Restricted Funds Total Funds General Fund Activities & Events Hirers A/C Previous Years 2023/24 Receipts |
Unrestricted Funds Restricted Funds Total Funds General Fund Activities & Events Hirers A/C Previous Years 2023/24 Receipts |
|---|---|---|---|---|---|
| Hall Bookings Hire Fees Set-up & Cleaning Charges for Hirers Maintenance Charge to Hirers Bar Fees Bar Sales Grants EDF Wayleave Payment Waste Recycling Bottle Bank Clothing Bank Little Lottie Subscriptions Events Quiz Evening (30 Nov 2024) Ticket Sales Raffle Bonfire Night (8 Nov 2024) Entrance Refreshment Sales Pop-up Coffee Shop Refreshment Sales Film Club Ticket Sales Other Events Social Club Insurance contribution (23/24) Insurance contribution (24/25) Water Rates contribution (23/24) Water Rates contribution (24/25) Maintenance contribution Other Income |
£ 19,280.75 £ 1,438.00 £ 100.00 £ 112.00 £ 3,736.50 £ 24,667.25 £ 85.40 £ 85.40 £ 1,100.64 £ 183.11 £ 1,283.75 £ 2,876.00 £ 2,876.00 £ 1,008.00 £ 189.00 £ 1,197.00 £ 3,275.00 £ 1,508.00 £ 4,783.00 £ 795.73 £ 795.73 £ 270.00 £ 270.00 £ 410.02 £ 508.86 £ 717.70 £ 578.95 £ 2,215.53 |
£ 24,667.25 £ 85.40 £ 1,283.75 £ 2,876.00 £ 1,197.00 £ 4,783.00 £ 795.73 £ 270.00 £ 2,215.53 |
£ 19,548.05 £ 1,400.00 £ 167.00 £ 5,966.50 £ 500.00 £ 1,103.43 £ 6.13 £ 2,955.00 £ 948.00 £ 182.00 £ 450.00 £ 145.00 |
||
| Sub Total | £ 38,173.66 |
£ - |
£ 38,173.66 |
£ 33,371.11 |
|
| Asset and Investment Sales | |||||
| Security Deposits collected | £ 4,573.00 |
£ 4,573.00 |
£ 3,490.00 |
||
| Sub Total | £ 4,573.00 |
£ 4,573.00 |
£ 3,490.00 |
||
| Total Receipts | £ 38,173.66 |
£ 4,573.00 |
£ 42,746.66 |
£ 36,861.11 |
1
Horringer-cum-Ickworth Community Council Charity Number 304904
Receipts and Payments Accounts for the Period from 1 April 2024 to 31 March 2025
Receipts and Payments (cont)
| Receipts and Payments (cont) | ||||
|---|---|---|---|---|
| Payments | Unrestricted Funds Restricted Funds Total Funds General Fund Activities & Events Hirers A/C Previous Years 2023/24 |
|||
| Hall Running Costs Insurance Water Rates Electricity Refuse Collection Phone/Broadband Sanitary Services Premises Licence TV Licence Rates (West Suffolk Council) less rebate for charging in error Bookings Secretary Costs Bookings Asst/Cleaner Costs Cleaning Materials Hall Bookings Costs Set-up and Cleaning for Hirers Bar Running Costs Bar Stock Bar Equipment Bar Staff Hall Maintenance Roof Inspection Decorating Dishwasher Service New Clock Fire Extinguisher Service Electrical Maintenance Other Sundry Maintenance Grounds Maintenance Diary Printing Layout Little Lottie: Prizes Licence |
£ 4,263.40 £ 1,157.91 £ 9,001.55 £ 572.94 £ 336.60 £ 795.24 £ 70.00 £ 169.50 £ 552.74 £ (462.74) £ 90.00 £ 3,032.40 £ 3,420.00 £ 749.83 £ 23,659.37 £ 1,323.00 £ 1,323.00 £ 561.16 £ 290.99 £ 755.00 £ 1,607.15 £ 144.00 £ 2,038.47 £ 272.08 £ 67.29 £ 101.64 £ 669.56 £ 145.13 £ 252.00 £ 3,690.17 £ 2,369.16 £ 1,280.00 £ 3,649.16 £ 1,485.00 £ 20.00 £ 1,505.00 |
£ 23,659.37 £ 1,323.00 £ 1,607.15 £ 3,690.17 £ 3,649.16 £ 1,505.00 |
£ 1,640.11 £ 1,521.01 £ 6,147.40 £ 537.16 £ 369.97 £ 742.72 £ 70.00 £ 2,019.60 £ 4,220.00 £ 558.88 £ 1,615.00 £ 2,504.01 £ 763.35 £ 954.00 £ 339.70 £ 3,080.85 £ 394.00 £ 653.57 £ 1,495.00 £ 20.00 |
|
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| Events CPR Training (23 Apr / 7 May 2024) Donation to MyWish D-Day Commemoration (6 Jun 2024) Gas for Beacon Signs Bonfire Night (8 Nov 2024) Fireworks Refreshments Charcoal and Sundries Signs Flyers Event Licence National Trust Licence Paramedics Quiz Evening (30 Nov 2024) Food Prizes Raffle Prizes Gift Card Flyers Christmas Tree Light-Up (6 Dec 2024) New Lights Pop-up Coffee Shop Ingredients Film Club Media Licensing Other Events Welcome Booklet Printing Donations St Nicholas Hospice Ickworth Chufrch Conservation Trust Gifts for Retiring Trustrees Payment Card Fees Sundry Expenses |
£ 100.00 |
£ 100.00 £ 72.99 £ 3,236.12 £ 892.90 £ 75.27 £ 79.16 £ 568.41 £ 5,024.85 £ 260.00 £ 293.60 £ 553.60 £ 91.84 £ 91.84 |
£ 5,024.85 £ 553.60 £ 91.84 |
£ 33.65 £ 741.82 £ 39.43 £ 1,148.40 £ 410.98 £ 84.44 |
||
|---|---|---|---|---|---|---|
| £ 54.99 £ 18.00 |
||||||
| £ 2,247.00 £ 503.41 £ 162.00 £ 58.80 £ 23.91 £ 21.00 £ 150.00 £ 70.00 |
||||||
| £ 729.30 £ 48.57 £ 61.12 £ 30.00 £ 23.91 |
||||||
| £ 75.27 |
||||||
| £ 79.16 |
||||||
| £ 46.41 £ 522.00 |
||||||
| Sub Total | £ 41,104.14 |
£ - |
£ 41,104.14 |
£ 32,105.05 |
||
| Asset and Investment Purchases | ||||||
| Fire Alarm Installation Stage Door Replacement New Blinds New Keybox Sundry Security Deposits refunded |
£ 5,800.00 £ 4,962.89 £ 3,044.99 £ 139.99 |
£ 4,923.00 |
£ 5,800.00 £ 4,962.89 £ 3,044.99 £ 139.99 £ 4,923.00 |
£ 70.00 £ 3,290.00 |
||
| Sub Total | £ 13,947.87 |
£ - |
£ 4,923.00 |
£ 18,870.87 |
£ 3,360.00 |
|
| Total Payments | £ 55,052.01 |
£ 4,923.00 |
£ 59,975.01 |
£ 35,465.05 |
||
| Net of receipts/(payments) Transfers between funds Cash funds last year end |
£ (16,878.35) £ - £ 82,858.43 |
£ (350.00) £ - £ 642.82 £ 500.00 |
£ (17,228.35) £ - £ 84,001.25 |
£ 1,396.06 £ - £ 82,605.19 |
||
| Cash funds this year end | £ 65,980.08 |
£ 150.00 |
£ 66,772.90 |
£ 84,001.25 |
||
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Horringer-cum-Ickworth Community Council Charity Number 304904
Receipts and Payments Accounts for the Period from 1 April 2024 to 31 March 2025
Statement of Assets and Liabilities at the End of the Period
| Unrestricted Funds | Restricted | Funds | Total Funds | Total Funds | Previous Years | Previous Years | |||
|---|---|---|---|---|---|---|---|---|---|
| Activities & | |||||||||
| General Fund | Events | Hirers A/C | 2023/24 | ||||||
| Cash Funds | |||||||||
| Community Council Bank Account | £ | 29,190.64 | £ | 642.82 | £ | 29,833.46 | £ | 35,583.19 | |
| Management Committee Bank Account | £ | 27,211.58 | £ | 150.00 | £ | 27,361.58 | £ | 40,965.21 | |
| Bar Sum-Up Payments Account | £ | 6,780.86 | £ | 6,780.86 | £ | 4,737.97 | |||
| Little Lottie Bank Account | £ | 2,697.00 | £ | - | £ | 2,697.00 | £ | 2,685.00 | |
| Cash in Hand (PUCS Float) | £ | 100.00 | £ | 100.00 | £ | 29.88 | |||
| Total Cash Funds | £ | 65,980.08 | £ | 150.00 | £ | 66,772.90 | £ | 83,971.37 |
Other Monetary Assets
Gift Aid Due on AV System Donation
Investment Assets
None
Assets Retained for the Charity’s Own Use
Horringer Community Centre. Titles to freehold and leasehold land are vested in the Horringer-cum-Ickworth Parish Council as Custodian Trustees. Fire Alarm System installed in 2024 for £5800
Electric Heating System, including 8 Night Storage Heaters and 5 Convection Heaters
Kitchen Equipment, including Oven and Hob, Food Warmer, Dishwasher, Water Boiler, Fridge, Freezer Audio Visual System with PA and Video Projection (installed in 2021 at a cost of £13,826.26) Sundry Chairs, Tables, Trestle Tables
Four Gazebos bought in 2021 (2) for £359.98 and 2023 (2) for £225 Bar Equipment, including Fridges and Tills Bar Stock valued at £500 at cost at 31/3/2025
Liabilities
None
Signed on Behalf of all the Trustees
Signature Print Name Date of Approval
4
Independent Examiner's Report on the Accounts
Report to the trustees/ members of Horringer-cum-Ickworth Community Council (charity no 304904) on accounts for the year ended 31 March 2025 set out on pages 1 to 3
I report to the trustees on my examination of the accounts of the above charity ('the Trust') for the year ended 31/03/2021
Responsibilities and basis of report
As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 'the Act').
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
accounting records were not kept in accordance with section 130 of the Act or
-
the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed: Name: Date:
Relevant professional qualification(s) or body (if any):
Address:
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