## **Trustees’ Annual Report for the period** ## **From 1 April 2024 to 31 March 2025** ## **Charity name: Horringer-cum-Ickworth Community Council** ## **Charity registration number: 304904** ## **Objectives and Activities** |Summary of the purposes of
the charity as set out in its
governing document|a) The provision, maintenance and management of a village
hall for use by the inhabitants of the area of benefit, without
distinction of political, religious or other opinions, including use
for meetings, lectures and classes, and other forms of
recreation and leisure time occupation with the object of
improving the conditions of life for the inhabitants.
b) To promote for the benefit of the inhabitants of the area of
benefit the provision of facilities for recreation or other leisure
time occupation or educational activity of individuals with the
object of improving the condition of life for the said inhabitants.
c) Such other charitable purposes for the benefit of the
inhabitants of the area of benefit as the Community council
sees fit.| |---|---| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|**Provision of Community Centre (Village Hall)**: Village clubs
and societies are able to use the Centre for a wide range of
activities including baby & toddler group, gardening club, WI,
singers, dance classes, yoga classes, carpet bowls, good
neighbours scheme, markets. Additionally, ad-hoc private
bookings generate additional income. An average of about 300
people per week attended regular events in the hall, and
around 2,500 attended ad-hoc events during the year, with a
total annual footfall of around 10-15,000.
**Promotion of events**: A Quiz Evening was held again in
November. The annual Bonfire and Fireworks Display returned
in 2024 after a break in 2023 with a new team of volunteers.
The Film Club continues on a monthly basis, with a small but
keen clientele. The Pop-up Coffee Shop, previously run by the
WI, has been taken over by the Community Council with a new
management team, and continues to support local
organisations in accordance with the Council’s objectives.
**Other activities**: The charity operates a ‘Little Lottie’ scheme,
in which a large number of villagers are stake-holders, and
approximately half the income of which is paid out as monthly
prizes.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|We have referred to the commission’s guidance on public
benefit when reviewing our aims and objectives and in planning
future activities, both as a management committee and as the
full community council which is attended by representatives of
village organisations. The trustees consider that the charity’s
activities reflect our aims and objectives.| |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---| |Policy on grant making|We aim to support local organisations with the proceeds of
the monthly Pop-up Coffee Shop, and those organisations
are encouraged to help with the running of the particular
event thaht is supporting them. We have also made
occasional small grants to village organisations who are
organising events that help to fulfil our charitable purposes,
usually in the form of help with charges for hall hire or
associated costs.| |Policy on social investment
including program related
investment|N/A| |Contribution made by
volunteers|Volunteers run the community centre and organise and carry
out community activities which enrich village life and create a
good strong community, and are vital to our success.| |Other|| ## **Achievements and Performance** |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|The Community Centre provides a place where community
life can flourish, contributing to well-being and health and
addressing loneliness and providing educational activities.
The improved facilities at the Centre of recent years (the new
audio-visual system and improved bar facilities) have made it
possible to improve the delivery of these. This year we have
installed a new fire alarm system, renewed the stage
cupboard doors and installed new electric blinds to replace
the old curtains. We are in a strong position to continue to
develop the facilities, and are actively looking towards a new
heating system in the next year or so.| |---|---| ## **Additional information (optional)** You may choose to include further statements where relevant about: Achievements against objectives set Performance of fundraising activities against objectives set Investment performance against objectives Other ## **Financial Review** |**Financial Review**|| |---|---| |Review of the charity’s
financial position at the end
of the period|The charity is in a strong financial position. Bookings income
has been similar to last year, despite losing some regular
hirers, partly due to an increase in hire charges applied from
January 2024. These increases were triggered by increased
costs, particularly for electricity, and have been structured in
such a way as to impose only a minimal increase for regular
organisations, but a more significant increase for one-off
private hirers, thereby maintaining our fulfilment of our
charitable purposes as effectively as possible. In-house
provision of bar facilities for hirers of the hall has continued to
provide some ancillary trading income to boost booking
income. A new two-year fixed-price energy contract was
negotiated from August 2023, which shows a considerable
increase in costs, but we are in a strong position to
accommodate this, and hope that we will be able to secure a
decrease in August 2025. Income from other sources such as
Little Lottie and waste recycling have been maintained.| |Statement explaining the
policy for holding reserves
stating why they are held|We hold a minimum of £35,000 in reserve at any time, which
represents the anticipated running costs for one year.
Further reserves are held in anticipation of future significant
expenditure that may be required to maintain the Community
Centre – currently this includes stage refurbishment, renewal of
the heating system and upgrading the fire protection system,
which we expect to be completed next year.| |Amount of reserves held|£60,000–including £35,000 for future projects as noted above.| |Reasons for holding zero
reserves|N/A| |Details of fund materially in
deficit|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|N/A| |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---| |The charity’s principal
sources of funds (including
any fundraising)|Income from hiring the hall for community activities and for
private functions, including some ancillary trading (bar sales).
Fundraising from events and other activities.| |Investment policy and
objectives including any
social investment policy
adopted|N/A| |A description of the principal
risks facing the charity|Maintenance costs exceed income in the event of major works
becoming necessary, especially if unexpected;
People not prepared to stand as trustees making it difficult to
maintain a full quota on the team;
Fire in the Community Centre;
Vandalism to the Centre;
Injury at an event run by the Community Council;
Injury suffered by hirers using the Community Centre;
Failure of systems at the Centre affecting hirers (eg blocked
toilets)
Safeguarding issues.| |Other|| ## **Structure, Governance and Management** |**Structure, Governance**|**and Management**| |---|---| |Description of charity’s
trusts:|| |Type of governing document
(trust deed, royal charter)|Set up by order: scheme dated 13/03/2006 and amended on
06/07/2011 and 23/06/2014| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Trust| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|At the AGM five honorary officers are elected as trustees
(chair, vice-chair, secretary, community council treasurer,
village hall treasurer); two further trustees are nominated as
representatives by the Horringer-cum-Ickworth Parish Council
and the Horringer Social Club; between two and four further
trustees are elected at the AGM; the trustees may co-opt up
to three further trustees. Community Council members
eligible to stand for election as trustees include one member
appointed by each affiliated organisation and further
members elected at theAGM.| |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---| |Policies and procedures
adopted for the induction and
training of trustees|New trustees are provided with documents detailing the
charity’s history, structure and management, and also the
constitution, terms and conditions of hall hire and the latest
annual report and accounts. They are also asked to read the
guidance for trustees as advised by the Charity Commission.| |The charity’s organisational
structure and any wider
network with which the
charity works|| |Relationship with any related
parties|Titles to freehold and leasehold land are vested in the
Horringer-cum-Ickworth Parish Council as Custodian
Trustees.| |Other|| ## **Reference and Administrative details** |Charity name|Horringer-cum-Ickworth Community Council| |---|---| |Other name the charity uses|| |Registered charity number|304904| |Charity’s principal address|Horringer Community Centre
The Street
Horringer
Bury St Edmunds
IP29 5RU| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body)**
**entitled to appoint trustee**
**(ifany)**| |---|---|---|---|---| ||Euan David Robert
Brierley|Vice-Chair||| ||Janette Emerson|Secretary||| ||Rachel Davies|Community Council
Treasurer||| ||Janice Sylvia Frost|Village Hall
Treasurer||| ||Fiona Berry|||| ||Simon Allen|||| ||Colin Knight|||Horringer-cum-Ickworth
Parish Council| ||BarryHastings|||Horringer Village Club| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** none Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for**
**whole year**|| |---|---|---| |none||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets none held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** none **Name of chief executive or names of senior staff members (Optional information)** none ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details N/A ## **Other optional information** N/A ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date** ## **Horringer-cum-Ickworth Community Council** ## **Charity Number 304904** ## **Receipts and Payments Accounts** **For the Period from 1 April 2024 to 31 March 2025** ## **Receipts and Payments** |**Unrestricted Funds**
**Restricted Funds**
**Total Funds**
**General Fund**
**Activities &**
**Events**
**Hirers A/C**
_Previous Years_
_2023/24_
**Receipts**|**Unrestricted Funds**
**Restricted Funds**
**Total Funds**
**General Fund**
**Activities &**
**Events**
**Hirers A/C**
_Previous Years_
_2023/24_
**Receipts**|**Unrestricted Funds**
**Restricted Funds**
**Total Funds**
**General Fund**
**Activities &**
**Events**
**Hirers A/C**
_Previous Years_
_2023/24_
**Receipts**|**Unrestricted Funds**
**Restricted Funds**
**Total Funds**
**General Fund**
**Activities &**
**Events**
**Hirers A/C**
_Previous Years_
_2023/24_
**Receipts**|**Unrestricted Funds**
**Restricted Funds**
**Total Funds**
**General Fund**
**Activities &**
**Events**
**Hirers A/C**
_Previous Years_
_2023/24_
**Receipts**|**Unrestricted Funds**
**Restricted Funds**
**Total Funds**
**General Fund**
**Activities &**
**Events**
**Hirers A/C**
_Previous Years_
_2023/24_
**Receipts**| |---|---|---|---|---|---| |Hall Bookings
Hire Fees
Set-up & Cleaning Charges for Hirers
Maintenance Charge to Hirers
Bar Fees
Bar Sales
Grants
EDF Wayleave Payment
Waste Recycling
Bottle Bank
Clothing Bank
Little Lottie Subscriptions
Events
Quiz Evening (30 Nov 2024)
Ticket Sales
Raffle
Bonfire Night (8 Nov 2024)
Entrance
Refreshment Sales
Pop-up Coffee Shop
Refreshment Sales
Film Club
Ticket Sales
Other Events
Social Club
Insurance contribution (23/24)
Insurance contribution (24/25)
Water Rates contribution (23/24)
Water Rates contribution (24/25)
Maintenance contribution
Other Income||£
19,280.75
£
1,438.00
£
100.00
£
112.00
£
3,736.50
£
24,667.25
£
85.40
£
85.40
£
1,100.64
£
183.11
£
1,283.75
£
2,876.00
£
2,876.00
£
1,008.00
£
189.00
£
1,197.00
£
3,275.00
£
1,508.00
£
4,783.00
£
795.73
£
795.73
£
270.00
£
270.00
£
410.02
£
508.86
£
717.70
£
578.95
£
2,215.53||**£**
**24,667.25**
**£**
**85.40**
**£**
**1,283.75**
**£**
**2,876.00**
**£**
**1,197.00**
**£**
**4,783.00**
**£**
**795.73**
**£**
**270.00**
**£**
**2,215.53**|_£_
_19,548.05_
_£_
_1,400.00_
_£_
_167.00_
_£_
_5,966.50_
_£_
_500.00_
_£_
_1,103.43_
_£_
_6.13_
_£_
_2,955.00_
_£_
_948.00_
_£_
_182.00_
_£_
_450.00_
_£_
_145.00_| |**Sub Total**||**£**
**38,173.66**|**£**
**-**|**£**
**38,173.66**|_£_
_33,371.11_| |**Asset and Investment Sales**|||||| |Security Deposits collected|||£
4,573.00|**£**
**4,573.00**|_£_
_3,490.00_| |**Sub Total**|||**£**
**4,573.00**|**£**
**4,573.00**|_£_
_3,490.00_| ||||||| |**Total Receipts**||**£**
**38,173.66**|**£**
**4,573.00**|**£**
**42,746.66**|_£_
_36,861.11_| 1 ## **Horringer-cum-Ickworth Community Council Charity Number 304904** ## **Receipts and Payments Accounts for the Period from 1 April 2024 to 31 March 2025** Receipts and Payments (cont) |Receipts and Payments (cont)||||| |---|---|---|---|---| |**Payments**|**Unrestricted Funds**
**Restricted Funds**
**Total Funds**
**General Fund**
**Activities &**
**Events**
**Hirers A/C**
_Previous Years_
_2023/24_|||| |Hall Running Costs
Insurance
Water Rates
Electricity
Refuse Collection
Phone/Broadband
Sanitary Services
Premises Licence
TV Licence
Rates (West Suffolk Council)
less rebate for charging in error
Bookings Secretary Costs
Bookings Asst/Cleaner Costs
Cleaning Materials
Hall Bookings Costs
Set-up and Cleaning for Hirers
Bar Running Costs
Bar Stock
Bar Equipment
Bar Staff
Hall Maintenance
Roof Inspection
Decorating
Dishwasher Service
New Clock
Fire Extinguisher Service
Electrical Maintenance
Other Sundry Maintenance
Grounds Maintenance
Diary
Printing
Layout
Little Lottie:
Prizes
Licence|£
4,263.40
£
1,157.91
£
9,001.55
£
572.94
£
336.60
£
795.24
£
70.00
£
169.50
£
552.74
£
(462.74)
£
90.00
£
3,032.40
£
3,420.00
£
749.83
£
23,659.37
£
1,323.00
£
1,323.00
£
561.16
£
290.99
£
755.00
£
1,607.15
£
144.00
£
2,038.47
£
272.08
£
67.29
£
101.64
£
669.56
£
145.13
£
252.00
£
3,690.17
£
2,369.16
£
1,280.00
£
3,649.16
£
1,485.00
£
20.00
£
1,505.00||**£**
**23,659.37**
**£**
**1,323.00**
**£**
**1,607.15**
**£**
**3,690.17**
**£**
**3,649.16**
**£**
**1,505.00**|_£_
_1,640.11_
_£_
_1,521.01_
_£_
_6,147.40_
_£_
_537.16_
_£_
_369.97_
_£_
_742.72_
_£_
_70.00_
_£_
_2,019.60_
_£_
_4,220.00_
_£_
_558.88_
_£_
_1,615.00_
_£_
_2,504.01_
_£_
_763.35_
_£_
_954.00_
_£_
_339.70_
_£_
_3,080.85_
_£_
_394.00_
_£_
_653.57_
_£_
_1,495.00_
_£_
_20.00_| |||||| 2 |Events
CPR Training (23 Apr / 7 May 2024)
Donation to MyWish
D-Day Commemoration (6 Jun 2024)
Gas for Beacon
Signs
Bonfire Night (8 Nov 2024)
Fireworks
Refreshments
Charcoal and Sundries
Signs
Flyers
Event Licence
National Trust Licence
Paramedics
Quiz Evening (30 Nov 2024)
Food
Prizes
Raffle Prizes
Gift Card
Flyers
Christmas Tree Light-Up (6 Dec 2024)
New Lights
Pop-up Coffee Shop
Ingredients
Film Club
Media
Licensing
Other Events
Welcome Booklet Printing
Donations
St Nicholas Hospice
Ickworth Chufrch Conservation Trust
Gifts for Retiring Trustrees
Payment Card Fees
Sundry Expenses|£
100.00|£
100.00
£
72.99
£
3,236.12
£
892.90
£
75.27
£
79.16
£
568.41
£
5,024.85
£
260.00
£
293.60
£
553.60
£
91.84
£
91.84|||**£**
**5,024.85**
**£**
**553.60**
**£**
**91.84**|_£_
_33.65_
_£_
_741.82_
_£_
_39.43_
_£_
_1,148.40_
_£_
_410.98_
_£_
_84.44_| |---|---|---|---|---|---|---| ||£
54.99
£
18.00|||||| ||£
2,247.00
£
503.41
£
162.00
£
58.80
£
23.91
£
21.00
£
150.00
£
70.00|||||| ||£
729.30
£
48.57
£
61.12
£
30.00
£
23.91|||||| ||£
75.27|||||| ||£
79.16|||||| ||£
46.41
£
522.00|||||| |||||||| |**Sub Total**||**£**
**41,104.14**|**£**
**-**||**£**
**41,104.14**|_£_
_32,105.05_| |**Asset and Investment Purchases**||||||| |Fire Alarm Installation
Stage Door Replacement
New Blinds
New Keybox
Sundry
Security Deposits refunded||**£**
**5,800.00**
**£**
**4,962.89**
**£**
**3,044.99**
**£**
**139.99**|£
4,923.00||**£**
**5,800.00**
**£**
**4,962.89**
**£**
**3,044.99**
**£**
**139.99**
**£**
**4,923.00**|_£_
_70.00_
_£_
_3,290.00_| |**Sub Total**||**£**
**13,947.87**|**£**
**-**|**£**
**4,923.00**|**£**
**18,870.87**|_£_
_3,360.00_| |||||||| |**Total Payments**||**£**
**55,052.01**|**£**
**4,923.00**||**£**
**59,975.01**|_£_
_35,465.05_| |||||||| |**Net of receipts/(payments)**
**Transfers between funds**
**Cash funds last year end**||**£**
**(16,878.35)**
**£**
**-**
**£**
**82,858.43**|**£**
**(350.00)**
**£**
**-**
**£**
**642.82**
**£**
**500.00**||**£**
**(17,228.35)**
**£**
**-**
**£**
**84,001.25**|_£_
_1,396.06_
_£_
_-_
_£_
_82,605.19_| |**Cash funds this year end**||**£**
**65,980.08**|**£**
**150.00**||**£**
**66,772.90**|_£_
_84,001.25_| |||||||| 3 ## **Horringer-cum-Ickworth Community Council Charity Number 304904** **Receipts and Payments Accounts for the Period from 1 April 2024 to 31 March 2025** ## **Statement of Assets and Liabilities at the End of the Period** ||**Unrestricted Funds**|||**Restricted**|**Funds**|**Total Funds**|**Total Funds**|_Previous Years_|_Previous Years_| |---|---|---|---|---|---|---|---|---|---| |||||**Activities &**|||||| ||**General Fund**|||**Events**|**Hirers A/C**||||_2023/24_| |**Cash Funds**|||||||||| |Community Council Bank Account|£|29,190.64|£|642.82||**£**|**29,833.46**|_£_|_35,583.19_| |Management Committee Bank Account|£|27,211.58||£|150.00|**£**|**27,361.58**|_£_|_40,965.21_| |Bar Sum-Up Payments Account|£|6,780.86||||**£**|**6,780.86**|_£_|_4,737.97_| |Little Lottie Bank Account|£|2,697.00||£|-|**£**|**2,697.00**|_£_|_2,685.00_| |Cash in Hand (PUCS Float)|£|100.00||||**£**|**100.00**|_£_|_29.88_| |**Total Cash Funds**|**£**|**65,980.08**||**£**|**150.00**|**£**|**66,772.90**|_£_|_83,971.37_| ## **Other Monetary Assets** Gift Aid Due on AV System Donation ## **Investment Assets** None ## **Assets Retained for the Charity’s Own Use** Horringer Community Centre. Titles to freehold and leasehold land are vested in the Horringer-cum-Ickworth Parish Council as Custodian Trustees. Fire Alarm System installed in 2024 for £5800 Electric Heating System, including 8 Night Storage Heaters and 5 Convection Heaters Kitchen Equipment, including Oven and Hob, Food Warmer, Dishwasher, Water Boiler, Fridge, Freezer Audio Visual System with PA and Video Projection (installed in 2021 at a cost of £13,826.26) Sundry Chairs, Tables, Trestle Tables Four Gazebos bought in 2021 (2) for £359.98 and 2023 (2) for £225 Bar Equipment, including Fridges and Tills Bar Stock valued at £500 at cost at 31/3/2025 ## **Liabilities** None ## **Signed on Behalf of all the Trustees** Signature Print Name Date of Approval 4 ## **Independent Examiner's Report on the Accounts** ## **Report to the trustees/ members of Horringer-cum-Ickworth Community Council (charity no 304904) on accounts for the year ended 31 March 2025 set out on pages 1 to 3** I report to the trustees on my examination of the accounts of the above charity ('the Trust') for the year ended 31/03/2021 ## **Responsibilities and basis of report** As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 'the Act'). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. **Signed: Name: Date:** ## **Relevant professional qualification(s) or body (if any):** ## **Address:** 5