2021-03-31-accounts - Horringer - Cum - Ickworth Community Council

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Summary	Summary	of the purposes	of the purposes	of the purposes	a) The provision, maintenance and management ofa village
the charity			as set out	in its	hall for use by the inhabitants of the area of benefit, without
governing		document			distinction of political, religious or other opinions, including use
					for meetings, lectures and classes, and other forms of
					recreation and leisure time occupation with the object of
					improving the conditions of life for the inhabitants.
					b) To promote for the benefit of the inhabitants ofthe area of
					benefit the provision offacilities for recreation or other leisure
					time occupation or educational activity of individuals with the
					object of improving the condition of life for the said inhabitants.
					c)Such other charitable purposes for the benefit ofthe
					inhabitants of the area of benefit as the Community council
					sees fit.
Summary		of the main			Provision ofCommunity Centre (Village Hall): Village clubs
activities		in	relation to those		and societies are able to use the Centre for a wide range of
purposes		for the public			activities including baby 8 toddler group, gardening club, Wl,
benefit,	in particular,			the	singers, dance classes, yoga classes, carpet bowls, good
activities,		projects or		services	neighbours scheme, markets. Additionally, ad-hoc private
identified		in the accounts.			bookings generate additional income. In a normal year, we
					expect to see about 300-350 people per week attending
					regular events in the hall, and around 3,000-3,500 attending
					ad-hoc events, with a total annual footfall of around 20,000.
					This year this has been drastically reduced because of the
					pandemic restrictions, with a total footfall ofabout 3,000.
					During the pandemic, we have ensured that we have
					maintained COVID-secure status, and have thus been able to
					support essential services such as support groups and food
					retail markets.
					Promotion ofevents: The pandemic has meant that most
					events have been cancelled, including the usual annual
					fireworks display. However, the Christmas tree light-up did take
					place on a smaller scale.
					Other activities: The charity operates a 'Little Lottie' scheme,
					in which a large number ofvillagers are stake-holders, and
					approximately half the income ofwhich is paid out as monthly
					rizes.
Statement			confirming		We have referred to the commission's guidance on public
whether	the trustees			have	benefit when reviewing our aims and objectives and in planning
had regard			to the guidance		future activities, both as a management committee and as the
issued	by	the Charity			full community council which is attended by representatives of
Commission			on public		village organisations. The trustees consider that the charity's
benefit					activities reflect our aims and ob ectives.

Additional	information	(optional)
You ma	choose to include	further statements		where relevant	about:
Policy on	grant making	N/A
Policy on	social investment	N/A
including	program related
investment
Contribution made by		Volunteers	run	the community	centre and organise		and carry
volunteers		out community		activities which	enrich village	life and create a
		good strong	community.
Other

Achiev	ements and Pe	ements and Pe	rformance
Summary	ofthe main		The Community Centre provides a place where community
achievements		ofthe charity,	life can flourish, contributing to well-being and health and
identifying	the	difference the	addressing loneliness and providing educational activities,
charity's	work	has made to	although this has been limited this year due to the pandemic
the circumstances of its			restrictions. Most normal events were cancelled, including	the
beneficiaries and any wider			bonfire and fireworks and the annual village fete and flower .
benefits to society as a			show.
whole.			Facilities at the Centre have been improved during the year,
			most importantly the installation ofa new audio-visual
			system, including a new projector and sound system.
			Approximately half the cost ofthis has been met by grant
			funding and donations, resulting in a net cost ofabout E6,000.
			The bar facilities have been improved by the purchase of
			fridges and other equipment, enabling bar services to be
			provided in-house, and some new heaters have been
			installed.

Additional information
You ma choose to include further statements	where relevant	about:
Achievements against
objectives set
Performance offundraising
activities against objectives
set
Investment performance
against objectives
Other

Financial Review	Financial Review	Financial Review	Financial Review	Financial Review
Review ofthe charity's						The charity	is in a strong financial position.				Although					income
financial position			at	the end		from bookings was less than a third ofwhat						would		normally				be
of the period						expected,	the COVID	related	government		grants		have made					up
						the shortfall, and income from			other sources			such	as			Little
						Lottie and	waster rec	clin have been maintained.
Statement	explaining			the		We hold a	minimum off20,000 in reserve				at any		time, which
policy for	holding		reserves			represents	the anticipated running costs			for		one year.
stating why		they	are held			Further reserves may		be held	in anticipation			offuture
						significant	expenditure	that may be required				to maintain					the
						Community	Centre —currently		this includes			renewal			of the
						heating system and upgrading			the fire protection				system,				which
						will be investi ated further durin the next					financial				ear.
Amount of reserves				held		F60,000
Reasons	for holding			zero		N/A
reserves
Details of	fund materially				in	N/A
deficit
Explanation		of any				N/A
uncertainties		about the
charity continuing			as a going
concern
Additional		information			(optional)
You ma	choose		to	include further statements where				relevant	about
The charity's		principal				Income from hiring the hall for community					activities.
sources offunds			(including			Fundraising	from events and		other activities.
any fundraising)
Investment		policy and				N/A
objectives	including			any
social investment			policy
adopted
A description		ofthe		principal		Maintenance costs exceed income;
risks facing		the charity				People not	prepared	to stand	as trustees	making			it	difficult to
						maintain a	full quota on the team;
						Fire in the	Community	Centre;
						Vandalism	to the Centre;
						Injury at an event run		by the Community		Council;
						Injury suffered by hirers using			the Community Centre;
						Failure ofsystems at		the Centre affecting		hirers (eg					blocked
						toilets)
						Safe uardin issues.
Other

Structure,	Structure,	Govern	ance	and Management
Description		of charity's
trusts:
Type of	governing document			Set up by order: scheme dated	13/03/2006 and amended	on
				06/07/2011 and 23/06/2014
How is the charity				Trust
constituted?
Trustee	selection methods			At the AGM five honorary officers are elected as trustees
including	details of any			(chair, vice-chair, secretary, community council treasurer,
constitutional		provisions	e.g.	village hall treasurer); two further trustees are nominated		as
election	to post or name		of	representatives by the Horringer-curn-Ickworth Parish Council
any person		or body entitled		and the Horringer Social Club;	between two and four further
to appoint one or more				trustees are elected at the AGM; the trustees may co-opt		up
trustees				to three further trustees. Community Council members
				eligible to stand for election as	trustees include one member
				appointed by each affiliated organisation and further
				members elected at the AGM.
Additional		information	(optional)
You ma	choose to include further statements where relevant				about
Policies	and	procedures		New trustees are provided with	documents detailing the
adopted	for	the induction	and	charity's history, structure and	management, and also the
training	oftrustees			constitution, terms and conditions of hall hire and the latest
				annual report and accounts. They are also asked to read		the
				guidance for trustees as advised by the Charity Commission.
The charity's		organisational
structure	and any wider
network	with	which the
charity works
Relationship		with any related		Titles to freehold and leasehold	land are vested in the
parties				Horringer-curn-Ickworth Parish	Council as Custodian
				Trustees.
Other

Charit	name			Horrin er-	curn- Ickworth	curn- Ickworth
Other name the charit			uses
Re istered charit		number		304904
Charity's	principal	address		Horringer	Community	Centre
				The Street
				Horringer
				Bury St Edmunds
				IP29 5RU

Nam	es ofthe charity trus	tees who ma	tees who ma	nage the	charity
	Trustee name	Office (ifany)			Dates acted ifnot for whole year	Name ofperson (or body) entitled to appoint trustee (ifan )
	Gordon Hughes	Chair from 01/09/20
	Janette Emerson	Secretary
3	Rachel Davies	Community Treasurer		Council
4	Janice Sylvia Frost	Village	Hall		From 01/09/2020
		Treasurer
5	David Walton
	Euan David Robert				From 01/09/2020
	Brierley
	Robin Davies	Village	Hall		To 01/09/2020
		Treasurer
8	Colleen Greenwood	Chair			To 01/09/2020
9	Peta Cook				To 01/09/2020
10
11
12
13
14
15
16
17
18
19
20

Trustee	name	Dates	acted	ifnot	for
		whole	year
none

					Unrestricted	Unrestricted	Funds	Restricted Fund	(AV	System)	Total	Funds		Last Year
Receipts
Hall Bookings							5,489				E	5,489	E	18,124
Grants (unrestricted):
Parish Council				E	3,000
COVID-19 Support	Gramts				19,908	E	22,908				E	22,908
Grants for AV System:
Parish Council								2,000
West Suffolk Locality		Fund						750
Local Connections	Fund							2,400
Suffolk Community	Fund							1,000
Other Grants									E	6,150	E	8,150	E	30,108
Donations forAV System										1,000	E	1,000	E	341
Donations (HOSS)													E	215
BarSales							238					23&
Hordnger Diary Adverts							1,684					1,684		2,026
Waste Recycling							1,720					1,720		1,533
Lit&e Lotlie Subscriptions							2,964					2,964		2,912
Bonfire Night														2,582
Insurance (contribution		from Social Club)					370					370		366
Water Rates (contribution			from Social Club)				276					276		557
Other Income														97
Sub Total						E	35,650		E	7,150	E	42,800		58,861

Receipts and Payment	s (cont)
			Unrestricted		Funds	Restricted Fund (AVSystem}			Total Funds		Last Year
Payments
Hall Running Costs:
Insurance Water Rates Electricity					1,482 552 1,754				1,482 552 1,754	fff	1,464 1,114 3,852
Refuse Collection					378				378		464
Phone/Broadband Sanitary Services					230 619				230 619	ff	497 607
Premises Licence					70				70	f	70
Bar Running Costs					44				44
Cleaning Materials					416				418		420
Maintenance:
General Maintenance			498
Electrical Work (inc Heater Installation)			4,4D4
Roof Repairs			785
Window Repairs			60
Replacement Locks			181
Fire Safety Maintenance			189
COVID Secure Costs Plumbing			130 54							ff	1,585 52
Grounds Maintenance			758	f	7,059				7,059	f	573
Bookings Secretary/Asst	Costs				1,200				1,200	f	1,346
Bookings Administration	Costs				185				185
Cleaner Costs					806				806	f	4,055
Diary Printing etc					1,059				1,059		1,320
LiNe Lottie:
Prizes		f	1,575
Licence Christmas Tree			20	f f	1,595 145			f f	1,595 145	f	1,445
Bonfire Night Costs											1,887
Donations:
Community Action Suffolk			2D
StLeonard's Church for	Path/Electrics		500	f	520			f	520	f	20
Gifts for Retiring Trustrees				f	70			f	70
Sundry Expenses										f	207
Sub Total				f	18,184			f.	1$,184	f	20,978
Asset and Investment	Purchases
Bar Equipment - Fridges 8	Tilts				584			f	584
BsrStock					336			f	336
New AV System							6,748	f	6,748
Heaters					229			f	229
Chairs					297			f	297
Roof Replacement											30,522
Dishwasher Sub Total				f	1,446	f	8,748	f	8,193	f f	2,208 32730
Total Payments				f	1$,630	f	6,748	f	26,377	f	53,708
Nst ofreceipts/(payments} Transfers between funds Cash funds last year end Cash funds this year end				f f f	16,020 43,417 59,437	f f f	402 341 743	f f f f	16,422 43,75$ 80,181	f ff f	5153 38,605 43,758

			Unrestricted		Restricted Fund (AV	System)	Total	Funds		Last Year
Cash Funds
Community	Council Bank	Account	K	31,690	E	(1,657)	K	30,034	L	27,888
Management	Committee	Bank Account		25,157		2,400	6	27,557		53,194
LiNe Lottie	Sank Account		6	2,590			Z	2,590	L	2,678
Total Cash	Funds		6	59,437	6	743	S	60,181		43,758
Other Monetaty Assets
Gift Aid Due	on AV System Donation				6	250	6	250	E
Investment Assets
None