## ## ## ## ## |Summary|Summary|of the purposes|of the purposes|of the purposes|of|a) The provision,
maintenance
and management
ofa village| |---|---|---|---|---|---|---| |the charity|||as set out|in its||hall for use by the inhabitants
of the area of benefit, without| |governing||document||||distinction
of political,
religious or other opinions,
including
use| |||||||for meetings,
lectures and classes, and other forms of| |||||||recreation
and leisure time occupation
with the object of| |||||||improving
the conditions
of life for the inhabitants.| |||||||b) To promote for the benefit of the inhabitants
ofthe area of| |||||||benefit the provision
offacilities for recreation
or other leisure| |||||||time occupation
or educational
activity of individuals
with the| |||||||object of improving
the condition
of life for the said inhabitants.| |||||||c)Such other charitable
purposes
for the benefit ofthe| |||||||inhabitants
of the area of benefit as the Community
council| |||||||sees fit.| |Summary||of the main||||Provision ofCommunity
Centre (Village Hall): Village clubs| |activities||in|relation to those|||and societies are able to use the Centre for a wide range of| |purposes||for the public||||activities
including
baby 8 toddler group, gardening
club, Wl,| |benefit,|in particular,|||the||singers, dance classes, yoga classes, carpet bowls, good| |activities,||projects or||services||neighbours
scheme, markets.
Additionally,
ad-hoc private| |identified||in the accounts.||||bookings generate
additional
income.
In a normal
year, we| |||||||expect to see about 300-350 people per week attending| |||||||regular events
in the hall, and around 3,000-3,500 attending| |||||||ad-hoc events,
with a total annual
footfall of around 20,000.| |||||||This year this has been drastically
reduced because of the| |||||||pandemic
restrictions,
with a total footfall ofabout 3,000.| |||||||During the pandemic,
we have ensured
that we have| |||||||maintained
COVID-secure
status, and have thus been able to| |||||||support essential services such as support
groups and food| |||||||retail markets.| |||||||Promotion
ofevents: The pandemic
has meant that most| |||||||events have been cancelled,
including
the usual annual| |||||||fireworks
display.
However,
the Christmas
tree light-up
did take| |||||||place on a smaller scale.| |||||||Other activities: The charity operates a 'Little Lottie' scheme,| |||||||in which a large number ofvillagers are stake-holders,
and| |||||||approximately
half the income ofwhich is paid out as monthly| |||||||rizes.| |Statement|||confirming|||We have referred to the commission's
guidance
on public| |whether|the trustees|||have||benefit when
reviewing
our aims and objectives and
in planning| |had regard|||to the guidance|||future activities,
both as a management
committee
and as the| |issued|by|the Charity||||full community
council which is attended
by representatives
of| |Commission|||on public|||village organisations.
The trustees consider that the charity's| |benefit||||||activities reflect our aims and ob ectives.| |Additional|information|(optional)|(optional)|||||| |---|---|---|---|---|---|---|---|---| |You ma|choose to include||further statements||where relevant|about:||| |Policy on|grant making||N/A|||||| |Policy on|social investment||N/A|||||| |including|program
related|||||||| |investment||||||||| |Contribution
made by|||Volunteers|run|the community|centre and organise||and carry| |volunteers|||out community||activities which|enrich village|life and create a|| ||||good strong|community.||||| |Other||||||||| ## |Achiev|ements
and Pe|ements
and Pe|rformance|| |---|---|---|---|---| |Summary|ofthe main||The Community
Centre provides a place where community|| |achievements||ofthe charity,|life can flourish,
contributing
to well-being
and health and|| |identifying|the|difference the|addressing
loneliness
and providing
educational
activities,|| |charity's|work|has made to|although
this has been limited this year due to the pandemic|| |the circumstances
of its|||restrictions.
Most normal events were cancelled,
including|the| |beneficiaries
and any wider|||bonfire and fireworks
and the annual
village fete and flower .|| |benefits to society as a|||show.|| |whole.|||Facilities at the Centre have been improved
during the year,|| ||||most importantly
the installation
ofa new audio-visual|| ||||system,
including
a new projector and sound system.|| ||||Approximately
half the cost ofthis has been met by grant|| ||||funding
and donations,
resulting
in a net cost ofabout E6,000.|| ||||The bar facilities have been improved
by the purchase
of|| ||||fridges and other equipment,
enabling
bar services to be|| ||||provided
in-house,
and some new heaters have been|| ||||installed.|| |Additional
information|(optional)||| |---|---|---|---| |You ma
choose to include further statements||where relevant|about:| |Achievements
against|||| |objectives set|||| |Performance
offundraising|||| |activities against objectives|||| |set|||| |Investment
performance|||| |against objectives|||| |Other|||| ## |Financial
Review|Financial
Review|Financial
Review|Financial
Review|Financial
Review||||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |Review ofthe charity's||||||The charity|is in a strong financial
position.||||Although|||||income||| |financial
position|||at|the end||from bookings was less than a third ofwhat||||||would||normally||||be| |of the period||||||expected,|the COVID|related|government||grants||have made|||||up| |||||||the shortfall,
and income from|||other sources|||such|as|||Little||| |||||||Lottie and|waster rec|clin
have been maintained.||||||||||| |Statement|explaining|||the||We hold a|minimum
off20,000 in reserve||||at any||time, which|||||| |policy for|holding||reserves|||represents|the anticipated
running
costs|||for||one year.||||||| |stating
why||they|are held|||Further reserves
may||be held|in anticipation|||offuture||||||| |||||||significant|expenditure|that may be required||||to maintain|||||the|| |||||||Community|Centre —currently||this includes|||renewal|||of the|||| |||||||heating
system
and upgrading|||the fire protection||||system,||||which|| |||||||will be investi
ated further
durin
the next|||||financial||||ear.|||| |Amount
of reserves||||held||F60,000||||||||||||| |Reasons|for holding|||zero||N/A||||||||||||| |reserves||||||||||||||||||| |Details of|fund materially||||in|N/A||||||||||||| |deficit||||||||||||||||||| |Explanation||of any||||N/A||||||||||||| |uncertainties||about the||||||||||||||||| |charity continuing|||as a going|||||||||||||||| |concern||||||||||||||||||| |Additional||information|||(optional)|||||||||||||| |You ma|choose||to|include further statements
where||||relevant|about|||||||||| |The charity's||principal||||Income from hiring the hall for community|||||activities.|||||||| |sources offunds|||(including|||Fundraising|from events and||other activities.|||||||||| |any fundraising)||||||||||||||||||| |Investment||policy and||||N/A||||||||||||| |objectives|including|||any||||||||||||||| |social investment|||policy|||||||||||||||| |adopted||||||||||||||||||| |A description||ofthe||principal||Maintenance
costs exceed income;||||||||||||| |risks facing||the charity||||People not|prepared|to stand|as trustees|making|||it|difficult to||||| |||||||maintain
a|full quota on the team;|||||||||||| |||||||Fire in the|Community|Centre;||||||||||| |||||||Vandalism|to the Centre;|||||||||||| |||||||Injury at an event run||by the Community||Council;||||||||| |||||||Injury suffered
by hirers using|||the Community
Centre;|||||||||| |||||||Failure ofsystems at||the Centre affecting||hirers (eg|||||blocked|||| |||||||toilets)||||||||||||| |||||||Safe uardin
issues.||||||||||||| |Other||||||||||||||||||| ## |Structure,|Structure,|Govern|ance|and Management||| |---|---|---|---|---|---|---| |Description||of charity's||||| |trusts:||||||| |Type of|governing
document|||Set up by order: scheme dated|13/03/2006 and amended|on| |||||06/07/2011 and 23/06/2014||| |How is the charity||||Trust||| |constituted?||||||| |Trustee|selection methods|||At the AGM five honorary
officers are elected as trustees||| |including|details of any|||(chair, vice-chair, secretary,
community
council treasurer,||| |constitutional||provisions|e.g.|village
hall treasurer);
two further trustees are nominated||as| |election|to post or name||of|representatives
by the Horringer-curn-Ickworth
Parish Council||| |any person||or body entitled||and the Horringer
Social Club;|between
two and four further|| |to appoint one or more||||trustees are elected at the AGM; the trustees
may co-opt||up| |trustees||||to three further trustees.
Community
Council members||| |||||eligible to stand for election as|trustees
include one member|| |||||appointed
by each affiliated
organisation
and further||| |||||members
elected at the AGM.||| |Additional||information|(optional)|||| |You ma|choose to include further statements
where relevant||||about|| |Policies|and|procedures||New trustees are provided
with|documents
detailing
the|| |adopted|for|the induction|and|charity's
history,
structure
and|management,
and also the|| |training|oftrustees|||constitution,
terms and conditions
of hall hire and the latest||| |||||annual
report and accounts. They are also asked to read||the| |||||guidance
for trustees as advised
by the Charity Commission.||| |The charity's||organisational||||| |structure|and any wider|||||| |network|with|which the||||| |charity works||||||| |Relationship||with any related||Titles to freehold
and leasehold|land are vested
in the|| |parties||||Horringer-curn-Ickworth
Parish|Council as Custodian|| |||||Trustees.||| |Other||||||| ## ## |Charit|name|||Horrin
er-|curn- Ickworth|curn- Ickworth|Communit|Council| |---|---|---|---|---|---|---|---|---| |Other name the charit|||uses|||||| |Re istered charit||number||304904||||| |Charity's|principal|address||Horringer|Community|Centre||| |||||The Street||||| |||||Horringer||||| |||||Bury St Edmunds||||| |||||IP29 5RU||||| |Nam|es ofthe charity trus|tees who ma|tees who ma|nage the|charity|| |---|---|---|---|---|---|---| ||Trustee name|Office (ifany)|||Dates acted ifnot for
whole year|Name ofperson (or body)
entitled to appoint trustee
(ifan )| ||Gordon Hughes|Chair from 01/09/20||||| ||Janette Emerson|Secretary||||| |3|Rachel Davies|Community
Treasurer||Council||| |4|Janice Sylvia Frost|Village|Hall||From 01/09/2020|| |||Treasurer||||| |5|David Walton|||||| ||Euan David Robert||||From 01/09/2020|| ||Brierley|||||| ||Robin Davies|Village|Hall||To 01/09/2020|| |||Treasurer||||| |8|Colleen Greenwood|Chair|||To 01/09/2020|| |9|Peta Cook||||To 01/09/2020|| |10||||||| |11||||||| |12||||||| |13||||||| |14||||||| |15||||||| |16||||||| |17||||||| |18||||||| |19||||||| |20||||||| |Trustee|name|Dates|acted|ifnot|for| |---|---|---|---|---|---| |||whole|year||| |none|||||| ## ## ## ## ## ||||||Unrestricted|Unrestricted|Funds|Restricted Fund|(AV|System)|Total|Funds||Last Year| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |Receipts||||||||||||||| |Hall Bookings|||||||5,489||||E|5,489|E|18,124| |Grants (unrestricted):||||||||||||||| |Parish Council||||E|3,000|||||||||| |COVID-19 Support|Gramts||||19,908|E|22,908||||E|22,908||| |Grants for AV System:||||||||||||||| |Parish Council||||||||2,000||||||| |West Suffolk Locality||Fund||||||750||||||| |Local Connections|Fund|||||||2,400||||||| |Suffolk Community|Fund|||||||1,000||||||| |Other Grants|||||||||E|6,150|E|8,150|E|30,108| |Donations forAV System||||||||||1,000|E|1,000|E|341| |Donations (HOSS)|||||||||||||E|215| |BarSales|||||||238|||||23&||| |Hordnger
Diary Adverts|||||||1,684|||||1,684||2,026| |Waste Recycling|||||||1,720|||||1,720||1,533| |Lit&e Lotlie Subscriptions|||||||2,964|||||2,964||2,912| |Bonfire Night||||||||||||||2,582| |Insurance
(contribution||from Social Club)|||||370|||||370||366| |Water Rates (contribution|||from Social Club)||||276|||||276||557| |Other Income||||||||||||||97| |Sub Total||||||E|35,650||E|7,150|E|42,800||58,861| ## ## |Receipts and Payment|s
(cont)||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---| ||||Unrestricted||Funds|Restricted Fund (AVSystem}|||Total Funds||Last Year| |Payments|||||||||||| |Hall Running Costs:|||||||||||| |Insurance
Water Rates
Electricity|||||1,482
552
1,754||||1,482
552
1,754|fff|1,464
1,114
3,852| |Refuse Collection|||||378||||378||464| |Phone/Broadband
Sanitary Services|||||230
619||||230
619|ff|497
607| |Premises Licence|||||70||||70|f|70| |Bar Running
Costs|||||44||||44||| |Cleaning
Materials|||||416||||418||420| |Maintenance:|||||||||||| |General Maintenance|||498||||||||| |Electrical Work (inc Heater Installation)|||4,4D4||||||||| |Roof Repairs|||785||||||||| |Window Repairs|||60||||||||| |Replacement
Locks|||181||||||||| |Fire Safety Maintenance|||189||||||||| |COVID Secure Costs
Plumbing|||130
54|||||||ff|1,585
52| |Grounds
Maintenance|||758|f|7,059||||7,059|f|573| |Bookings Secretary/Asst|Costs||||1,200||||1,200|f|1,346| |Bookings Administration|Costs||||185||||185||| |Cleaner Costs|||||806||||806|f|4,055| |Diary Printing etc|||||1,059||||1,059||1,320| |LiNe Lottie:|||||||||||| |Prizes||f|1,575||||||||| |Licence
Christmas
Tree|||20|f
f|1,595
145|||f
f|1,595
145|f|1,445| |Bonfire Night Costs|||||||||||1,887| |Donations:|||||||||||| |Community
Action Suffolk|||2D||||||||| |StLeonard's
Church for|Path/Electrics||500|f|520|||f|520|f|20| |Gifts for Retiring Trustrees||||f|70|||f|70||| |Sundry Expenses||||||||||f|207| |Sub Total||||f|18,184|||f.|1$,184|f|20,978| |Asset and Investment|Purchases||||||||||| |Bar Equipment - Fridges 8|Tilts||||584|||f|584||| |BsrStock|||||336|||f|336||| |New AV System|||||||6,748|f|6,748||| |Heaters|||||229|||f|229||| |Chairs|||||297|||f|297||| |Roof Replacement|||||||||||30,522| |Dishwasher
Sub Total||||f|1,446|f|8,748|f|8,193|f
f|2,208
32730| |Total Payments||||f|1$,630|f|6,748|f|26,377|f|53,708| |Nst ofreceipts/(payments}
Transfers between funds
Cash funds last year end
Cash funds this year end||||f
f
f|16,020
43,417
59,437|f
f
f|402
341
743|f
f
f
f|16,422
43,75$ 80,181|f
ff
f|5153
38,605
43,758| ## ## ## ||||Unrestricted|Funds||Restricted Fund (AV|System)|Total|Funds||Last Year| |---|---|---|---|---|---|---|---|---|---|---|---| |Cash Funds|||||||||||| |Community|Council Bank|Account|K||31,690|E|(1,657)|K|30,034|L|27,888| |Management|Committee|Bank Account|||25,157||2,400|6|27,557||53,194| |LiNe Lottie|Sank Account||6||2,590|||Z|2,590|L|2,678| |Total Cash|Funds||6||59,437|6|743|S|60,181||43,758| |Other Monetaty Assets|||||||||||| |Gift Aid Due|on AV System Donation|||||6|250|6|250|E|| |Investment
Assets|||||||||||| |None|||||||||||| ##