2021-04-30-accounts

Hitcham Village Hall Accounts 30 April 2021 Charity number 304901

Hitcham Village Hall Charity Number - 304901 Trustees' Report for the year ended 30 April 2021

Principal address

Orchard House The Causeway Hitcham Ipswich IP7 7NE

Trustees

The trustees who served during the year under review were:

Sharon Scarfe Janice Gant Hayley Hynard Dorothy Hounsell Rosemary Bate Resigned 21/04/2021 Rebecca Peters Resigned 25/08/2021 Ronald Marshall Resigned 25/04/2021 Robert Whiting James Morgan Resigned 18/02/2021 Jane Banks Resigned 21/04/2021 Rebecca Goodchild Resigned 08/09/2021 Barbara Carter Rosemary Muntus Melanie Reiger Appointed 21/04/2021 Jenny Capper Appointed 24/02/2021

Structure, governance and management

Charitable trust registered in December 1969.

Objectives and activities

Fund raising events throughout the year instigated by village hall management committee. E.g. village fete, quiz nights, parish events, fund raising events including local produce show, christmas fair etc.

This report was approved by the trustees on by:

Jenny Capper Trustee

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Hitcham Village Hall Independent Examiner’s Report for the period ended 30 April 2021

Independent Examiner’s Report to the Trustees of Hitcham Village Hall

I report to the trustees on my examination of the accounts of Hitcham Village Hall for the year ended 30 April 2021.

Responsibilities and basis of report

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or

2. the accounts do not accord with those records; or

3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Matthew Aldous 5 Market Place STOWMARKET Suffolk

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Hitcham Village Hall Statement of assets and liabilities as at 30 April 2021

Fixed assets Equipment, fixtures and fittings Stock Drink stock Cash funds Cash at bank Cash in hand Debtors and prepayments Creditors and accruals Total net assets Total reserves Approved by the trustees on Jenny Capper Treasurer	2021 2020 £ £
	406 424
	100 350
	50,187 28,965 204 610
	50,391 29,575
	679 907
	1,464 810
	50,112 30,446
	50,112 30,446
	Melanie Rieger Chair

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Hitcham Village Hall

Detailed Statement of Financial Activities for the year ended 30 April 2021

Incoming resources Bar income Food income Bookings - Hire Honey Bees Special events Bingo Coffee mornings Donations received Windfall club Recycling Miscellaneous Interest receivable COVID grants Resources expended Accountancy fees Food for events Drinks for events Write off of drink and food stocks Entertainment for events Windfall club prizes Bingo prizes Rates Light and heat Cleaning Telephone and fax Insurance Repairs and maintenance Repairs - Property improvements Licences Waste Donation Stationery, printing and postage Gifts Depreciation Sundry expenses Total resources expended Net incoming resources for the year Fund balances as at 1 May 2020 Fund balances as at 30 April 2021	2021 £ - - 609 6,584 - 325 - 173 1,572 1,147 649 34 19,431 30,524 654 - - 250 - 1,111 258 237 1,328 1,557 396 1,172 260 2,700 180 510 - 11 87 146 - 10,857 19,667 30,446 50,113	2020 £ 2,898 923 2,492 5,862 2,401 684 297 202 984 582 224 59 -
		17,608
		810 843 1,534 - 236 558 314 601 2,605 1,218 391 1,106 1,384 3,555 729 - 100 52 - 120 19
		16,175
		16,175

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Hitcham Village Hall Notes to the accounts as at 30 April 2021

1 Accounting policies

Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note.

Income

Income is recognised in the period in which the charity is entitled to receipt and the amount can be measured with reasonable certainty. Income is only deferred when the charity has to fulfil conditions before becoming entitled to it or where the donor has specified that the income is to be expended in a future period.

Expenditure

All expenditure is accounted for on an accruals basis and is recognised when there is a legal or constructive obligation to pay. Expenditure has been classified under headings that aggregate all costs related to that category.

Tangible fixed assets

The cost of tangible fixed assets is written off over their expected useful economic lives, on a straight line basis, as follows:

Equipment - over 5 years

Taxation

The charity is not liable to tax on its activities for the year.

Fund accounting

Funds held by the charity are:

(a) Unrestricted general funds – these are funds which can be used in accordance with the charitable objects at the discretion of the trustees.

(b) Designated funds – comprise unrestricted funds that have been set aside by the trustees for particular purposes.

(c) Restricted funds – these are funds that can only be used for particular restricted purposes within the objects of the charity. Restrictions apply when specified by the donor or when funds are raised for particular restricted purposes.

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Hitcham Village Hall Notes to the accounts as at 30 April 2021

2 Tangible fixed assets

Cost B/fwd Additions Disposals C/fwd Depreciation B/fwd Charge for the year On disposals C/fwd Net book value C/fwd B/fwd Prepayments Accruals 4 Creditors 3 Debtors	2020 £ 679 679 2020 £ 1,464 1,464	Equipment, fixtures and fittings £ 600 128 -
		728
		176 146 -
		322
		406
		424
		2019 £ 907
		907
		2019 £ 810
		810

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