Hitcham Village Hall
Accounts
30 April 2021
Charity number 304901
## **Hitcham Village Hall Charity Number - 304901 Trustees' Report for the year ended 30 April 2021**
## **Principal address**
Orchard House The Causeway Hitcham Ipswich IP7 7NE
## **Trustees**
The trustees who served during the year under review were:
Sharon Scarfe Janice Gant Hayley Hynard Dorothy Hounsell Rosemary Bate Resigned 21/04/2021 Rebecca Peters Resigned 25/08/2021 Ronald Marshall Resigned 25/04/2021 Robert Whiting James Morgan Resigned 18/02/2021 Jane Banks Resigned 21/04/2021 Rebecca Goodchild Resigned 08/09/2021 Barbara Carter Rosemary Muntus Melanie Reiger Appointed 21/04/2021 Jenny Capper Appointed 24/02/2021
## **Structure, governance and management**
Charitable trust registered in December 1969.
## **Objectives and activities**
Fund raising events throughout the year instigated by village hall management committee. E.g. village fete, quiz nights, parish events, fund raising events including local produce show, christmas fair etc.
This report was approved by the trustees on by:
Jenny Capper Trustee
1
## **Hitcham Village Hall Independent Examiner’s Report for the period ended 30 April 2021**
## **Independent Examiner’s Report to the Trustees of Hitcham Village Hall**
I report to the trustees on my examination of the accounts of Hitcham Village Hall for the year ended 30 April 2021.
## **Responsibilities and basis of report**
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Matthew Aldous 5 Market Place STOWMARKET Suffolk
2
## **Hitcham Village Hall Statement of assets and liabilities as at 30 April 2021**
|**Fixed assets**
Equipment, fixtures and fittings
**Stock**
Drink stock
**Cash funds**
Cash at bank
Cash in hand
**Debtors and prepayments**
**Creditors and accruals**
**Total net assets**
**Total reserves**
Approved by the trustees on
Jenny Capper
Treasurer|**2021**
**2020**
**£**
**£**|
|---|---|
||406
424|
|||
||100
350|
||50,187
28,965
204
610|
||50,391
29,575|
|||
||679
907|
|||
||1,464
810|
|||
||50,112
30,446|
|||
||50,112
30,446|
||Melanie Rieger
Chair|
3
## **Hitcham Village Hall**
## **Detailed Statement of Financial Activities for the year ended 30 April 2021**
|**Incoming resources**
Bar income
Food income
Bookings - Hire
Honey Bees
Special events
Bingo
Coffee mornings
Donations received
Windfall club
Recycling
Miscellaneous
Interest receivable
COVID grants
**Resources expended**
Accountancy fees
Food for events
Drinks for events
Write off of drink and food stocks
Entertainment for events
Windfall club prizes
Bingo prizes
Rates
Light and heat
Cleaning
Telephone and fax
Insurance
Repairs and maintenance
Repairs - Property improvements
Licences
Waste
Donation
Stationery, printing and postage
Gifts
Depreciation
Sundry expenses
**Total resources expended**
**Net incoming resources for the year**
**Fund balances as at 1 May 2020**
**Fund balances as at 30 April 2021**|**2021**
**£**
-
-
609
6,584
-
325
-
173
1,572
1,147
649
34
19,431
30,524
654
-
-
250
-
1,111
258
237
1,328
1,557
396
1,172
260
2,700
180
510
-
11
87
146
-
10,857
19,667
30,446
50,113|**2020**
**£**
2,898
923
2,492
5,862
2,401
684
297
202
984
582
224
59
-|
|---|---|---|
|||17,608|
|||810
843
1,534
-
236
558
314
601
2,605
1,218
391
1,106
1,384
3,555
729
-
100
52
-
120
19|
|||16,175|
||||
|||16,175|
||||
4
## **Hitcham Village Hall Notes to the accounts as at 30 April 2021**
## **1 Accounting policies**
Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note.
## _Income_
Income is recognised in the period in which the charity is entitled to receipt and the amount can be measured with reasonable certainty. Income is only deferred when the charity has to fulfil conditions before becoming entitled to it or where the donor has specified that the income is to be expended in a future period.
## _Expenditure_
All expenditure is accounted for on an accruals basis and is recognised when there is a legal or constructive obligation to pay. Expenditure has been classified under headings that aggregate all costs related to that category.
## _Tangible fixed assets_
The cost of tangible fixed assets is written off over their expected useful economic lives, on a straight line basis, as follows:
Equipment - over 5 years
## _Taxation_
The charity is not liable to tax on its activities for the year.
## _Fund accounting_
Funds held by the charity are:
(a) Unrestricted general funds – these are funds which can be used in accordance with the charitable objects at the discretion of the trustees.
(b) Designated funds – comprise unrestricted funds that have been set aside by the trustees for particular purposes.
**(c)** Restricted funds – these are funds that can only be used for particular restricted purposes within the objects of the charity. Restrictions apply when specified by the donor or when funds are raised for particular restricted purposes.
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## **Hitcham Village Hall Notes to the accounts as at 30 April 2021**
## **2 Tangible fixed assets**
|**Cost**
B/fwd
Additions
Disposals
C/fwd
**Depreciation**
B/fwd
Charge for the year
On disposals
C/fwd
**Net book value**
C/fwd
B/fwd
Prepayments
Accruals
**4 Creditors**
**3 Debtors**|**2020**
**£**
679
679
**2020**
**£**
1,464
1,464|**Equipment,**
**fixtures and**
**fittings**
**£**
600
128
-|
|---|---|---|
|||728|
|||176
146
-|
|||322|
|||406|
|||424|
|||**2019**
**£**
907|
|||907|
|||**2019**
**£**
810|
|||810|
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