The Elmswell Amenities Association
(Registered Charity No. 304879)
Accounts
Year ended 31 December 2020
Chairman
Secretary
Treasurer
Independent Examiner
Mr Peter Dow 6 Warren Close Elmswell Suffolk IP30 9DS Mrs Jean Barker Linden Croft Hawk End Lane Elmswell Suffolk IP30 9ED Mr Nick Brooks BA FCA 10 School Road Elmswell Suffolk IP30 9EQ Mr Barry Hayward ACMA 14 Crabtree Meadow Elmswell Suffolk IP30 9GG
Trustees' Annual Report for the period 1 January 2020 to 31 December 2020
Reference and administration details
Charity name The Elmswell Amenities Association
Registered charity number 304879
Charity's principal address
C/o Parish Clerk’s Office Blackbourne Community Centre Blackbourne Road Elmswell Bury St Edmunds Suffolk Postcode IP30 9GY
Names of the charity trustees who manage the charity
| 1 2 3 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Mr Peter Dow | Chairman | |||
| Mrs Jean Barker | Secretary | |||
| Mr Nick Brooks | Treasurer |
Structure, governance and management
Description of the charity’s trusts
Type of governing document[The charity is governed by a Scheme of The Charity Commissioners for ] England and Wales dated 2 February 2006, which replaced the former Scheme dated 27 September 1995 following amalgamation with Elmswell Sports Advisory Committee (no. 1077921).
How the charity is constituted
The charity is constituted as an unincorporated association.
Trustee selection methods
Trustees are appointed by the members at the annual general meeting.
TAR
December 2005
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| Purposes and activities | |
|---|---|
| Summary of the purposes of the charity set out in its governing document Summary of the main activities for the public benefit in relation to these objects |
|
| To advance the education of the inhabitants of Elmswell including the provision of a library; To provide facilities for recreation or other leisure-time occupation for the inhabitants of Elmswell in the interests of social welfare with the purpose of improving their conditions of life. |
|
| Provision of library building. Provision of regular newsletter containing articles of local interest including reports of local council meetings. Making of grants to local organisations involved in activities complementary to the charity’s own. Provision of financial support to an existing community and recreational centre and a sports field located in Elmswell together with financial support towards the development of a second community facility also located in Elmswell. The trustees have had regard to the guidance issued by the Charity Commissiononpublic benefit. |
|
| Achievements and performance | |
| Summary of the main achievements of the charity during the year |
|
| The charity continued to sponsor the production of a well received newsletter delivered free to every household in the village. The newsletter is the source of the charity’s main income, advertising revenue, which amounted to £22,128 during the year (last year £27,381). Other income included rent of £6,500 pa from the library and interest on the charity’s investments In pursuance of its objectives, the charity released grants and contributions amounting to £2,090 to various local support groups during the year (last year £1,996). In previous years the charity gave considerable financial support to the development of an eco-friendly multi-halled community centre which continues to be used to great effect by local groups, including those catering for both the young and the not so young engaging in a wide range of sporting, educational and social activities. Allofthe charity’s activities are undertakenbyvolunteers. |
TAR
December 2005
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Financial review
The charity’s reserves increased from £131,581 to £136,220 - the Review of the charity’s increase comprising the net income for the year of £4,639. Net current financial position at the end of assets increased by £4,639 from £31,385 to £36,024 and fixed assets by the period £1. Cash at bank stood at £33,370 (last year £29,999). Brief statement of the Reserves at 31 December 2020 totalled £136,220 of which £33,567 are charity’s policy on reserves represented by cash and cash equivalents. The charity’s policy is to maintain a healthy reserve balance to enable it to meet its objectives on an ongoing and long term basis. Details of any funds materially All funds are unrestricted general funds and none is in deficit. in deficit
Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signatures Full names Position |
||
|---|---|---|
| Peter Dow | Nick Brooks | |
| Chairman | Treasurer |
Date of approval 7 October 2021
TAR
December 2005
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Independent examiner's report on the accounts
| Report to the trustees/ members of On accounts for the year ended Set out on pages Respective responsibilities of trustees and examiner Basis of independent examiner’s statement |
The Elmswell Amenities Association | |
|---|---|---|
| 31 December 2020 Charity no (if any) |
||
| 304879 | ||
| 5 to 10 | ||
| The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to: examine the accounts under section 145 of the 2011 Act, to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the 2011 Act, and to state whether particular matters have come to my attention. My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. |
-
Independent examiner's In connection with my examination, no matter has come to my attention statement 1. which gives me reasonable cause to believe that in, any material respect, the requirements: to keep accounting records in accordance with section 130 of the 2011 Act; and
-
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
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have not been met ; or
-
-
to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
| Signed: Name: Relevant professional qualification(s) or body (if any): Address: |
7 July 2021 | |
|---|---|---|
| Mr Barry Hayward | ||
| ACMA | ||
| 14 Crabtree Meadow | ||
| Elmswell | ||
| Bury St Edmunds | ||
| Suffolk | ||
| IP30 9GG |
IER
December 2005 4
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| The Elmswell Amenities Association | ||||
|---|---|---|---|---|
| Year ended 31 December 2020 | ||||
| Statement of financial activities | ||||
| Note Incoming resources 3 Income from: Activities for generating funds Investments Total income Resources expended 4 Expenditure on: Fundraising trading costs Charitable activities Total expenditure Total funds brought forward Total funds carried forward Net income and movement in funds |
Unrestricted general fund 2020 £ 22,128 5,947 28,075 21,346 2,090 23,436 4,639 131,581 136,220 |
Unrestricted general fund 2019 £ 27,381 5,664 |
||
| 33,045 21,363 1,996 |
||||
| 23,359 | ||||
| 9,686 121,895 |
||||
| 131,581 | ||||
| Balance sheet | ||||
| Notes Fixed assets Tangible assets 6 Investments 7 Total fixed assets Current assets Total current assets Creditors 8 Net current assets Total net assets Funds of the charity Unrestricted general fund Signed on behalf of all the trustees Date of approval …………07-Oct-21 Creditors: amounts falling due within 1 year Cash at bank Debtors - advertising income |
2020 Unrestricted general fund £ 4,698 33,370 |
2020 Unrestricted general fund £ 100,000 197 100,197 36,024 136,220 136,220 ……………… |
2019 2019 Unrestricted general fund Unrestricted general fund £ £ 100,000 196 100,196 3,775 29,999 33,774 2,389 31,385 131,581 131,581 P Dow (Chairman) N Brooks (Treasurer) |
2019 Unrestricted general fund £ 100,000 196 |
| 100,196 31,385 |
||||
| 38,068 2,044 |
||||
| ………………… | ||||
| 131,581 | ||||
| 131,581 |
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The Elmswell Amenities Association Year ended 31 December 2020
Notes to the statement of financial activities
1 Basis of preparation
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.
The accounts have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and with the Charities Act 2011
The Trustees have considered the ability of the charity to continue in operation on the strength of its current and likely ongoing income resources and expenditure commitments and conclude that the preparation of the accounts on the going concern basis is appropriate.
- 2 Accounting policies (only those policies which apply to the charity's activities are shown)
Recognition of incoming resources
These are included in the Statement of Financial Activities (SoFA) when:
-
the charity becomes entitled to the resources;
-
the trustees are virtually certain they will receive the resources; and
-
the monetary value can be measured with sufficient reliability.
Incoming resources with related expenditure
Where incoming resources have related expenditure (as with fundraising or contract income) the incoming resources and related expenditure are reported gross in the SoFA.
Contractual income
This is only included in the SoFA once the related goods or services have been delivered.
Volunteer help
The value of any voluntary help received is not included in the accounts but is described in the trustees’ annual report.
Investment income
This is included in the accounts when receivable.
Investment gains and losses
This includes any gain or loss on the sale of investments and any gain or loss resulting from revaluing investments to market value at the end of the year.
Liability recognition
Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.
Grants payable without performance conditions
These are only recognised in the accounts when a commitment has been made and there are no conditions to be met relating to the grant which remain in the control of the charity.
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The Elmswell Amenities Association Year ended 31 December 2020
Notes to the statement of financial activities
Tangible fixed assets for use by the charity
These are capitalised if they can be used for more than one year, and cost at least £500. They are valued at cost or a reasonable value on receipt. Comprising principally of freehold land, they are not depreciated.
Investments
Units held with COIF are included at the market value advised by COIF at the year end. Other investment assets are included at trustees' best estimate of market value.
Debtors and creditors
Debtors are measured at their recoverable amounts (the amount the charity anticipates it will receive from a debt or he amount it has paid in advance for goods or services).
Creditors are measured at their settlement amount. A creditor is recognised for the amount that the charity anticipates it will pay to settle the debt or the amount it has received as an advance payment for goods or services it must provide.
Funds
The following analyses of incoming resources and resources expended arise on the charity's sole unrestricted general (ie undesignated) fund which is held for the furtherance of the charity's purposes as explained in the Trustees Report.
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The Elmswell Amenities Association Year ended 31 December 2020
Notes to the statement of financial activities
| 3 Analysis of incoming resources Activities for generating funds Advertising income Investments Net property income - income - expenses Bank and other interest Investment income - COIF 4 Analysis of resources expended Fundraising trading costs Newsletter printing costs Newsletter advertising admin costs BWMA hire charges (for Newsletter administration) General admin Insurance Bank charges Charitable activities Other local causes Grove Lane costs |
2020 £ 22,128 22,128 6,500 (555) 5,945 1 1 5,947 19,247 1,124 180 452 202 141 21,346 1,900 190 2,090 |
2019 £ 27,381 |
|---|---|---|
| 27,381 | ||
| 6,500 (839) |
||
| 5,661 2 1 |
||
| 5,664 | ||
| 19,140 1,382 180 315 202 144 |
||
| 21,363 | ||
| 1,750 246 |
||
| 1,996 |
8
The Elmswell Amenities Association Year ended 31 December 2020
Notes to the statement of financial activities
5 Details of certain items of expenditure
Trustees expenses
During the year one (2019 - one) trustee was reimbursed for out of pocket expenses amounting to £225 (2019 - £103), all of which were for the purchase of goods and services for use by the charity.
Fees for examination of the accounts
No charges (2019 - £nil) were made for the independent examination of the accounts
| 6 Fixed assets Tangible assets at cost As at 1 January 2020 Elmswell Memorial Library As at 31 December 2020 |
2020 Cost £ Freehold land and buildings 100,000 100,000 |
2019 Cost £ Freehold land and buildings 100,000 |
|---|---|---|
| 100,000 |
The charity also acts as custodian trustee of land used as a sports field which is not included as an asset in these accounts. Expenditure during the year, included in note 4, amounted to £246 (2018 - £650).
| 7 Investments As at 1 January 2020 COIF cash deposit Interest received added to COIF cash deposit As at 31 December 2020 |
Market value £ 196 1 197 |
Market value £ 195 1 |
|---|---|---|
| 196 |
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The Elmswell Amenities Association Year ended 31 December 2020
Notes to the statement of financial activities
| 8 Creditors: amounts falling due within 1 year Creditors Library rent in advance Grove Lane costs General administration costs Advertising administration charge Bank charges |
2020 £ 1,625 38 31 341 10 2,044 |
2019 £ 1,625 31 35 687 10 |
|---|---|---|
| 2,389 |
9 Transactions with related parties
During the year the charity incurred advertising administration charges of £1,124 from Mr P Dow, a trustee (2019 - £1,382).
10 Services of volunteers
With the exception of payment for advertising administration (see note 9) and the other expenditure shown in note 4 the charity is able to pursue its purposes only through the willingness of volunteers to contribute time and expertise free of charge. The services provided include general administration and editing of the newsletter, administration of the charity's assets including their upkeep, bookkeeping and accountancy services and legal advice from time to time and the attendance by non executive trustees at trustee meetings. It is, however, neither practicable - nor permissible under the Charities SORP referred to in note 1 - to include the value of these services in the charity's accounts.
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