## **The Elmswell Amenities Association** (Registered Charity No. 304879) ## **Accounts** ## **Year ended 31 December 2020** ## **Chairman** ## **Secretary** ## **Treasurer** ## **Independent Examiner** Mr Peter Dow 6 Warren Close Elmswell Suffolk IP30 9DS Mrs Jean Barker Linden Croft Hawk End Lane Elmswell Suffolk IP30 9ED Mr Nick Brooks BA FCA 10 School Road Elmswell Suffolk IP30 9EQ Mr Barry Hayward ACMA 14 Crabtree Meadow Elmswell Suffolk IP30 9GG **Trustees' Annual Report for the period 1 January 2020 to 31 December 2020** Reference and administration details **Charity name** The Elmswell Amenities Association ## **Registered charity number** 304879 ## **Charity's principal address** C/o Parish Clerk’s Office Blackbourne Community Centre Blackbourne Road Elmswell Bury St Edmunds Suffolk **Postcode IP30 9GY** ## **Names of the charity trustees who manage the charity** |1
2
3|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body)**
**entitled to appoint trustee**
**(ifany)**| |---|---|---|---|---| ||Mr Peter Dow|Chairman||| ||Mrs Jean Barker|Secretary||| ||Mr Nick Brooks|Treasurer||| ## **Structure, governance and management** ## **Description of the charity’s trusts** **Type of governing document**[The charity is governed by a Scheme of The Charity Commissioners for ] England and Wales dated 2 February 2006, which replaced the former Scheme dated 27 September 1995 following amalgamation with Elmswell Sports Advisory Committee (no. 1077921). **How the charity is constituted** The charity is constituted as an unincorporated association. **Trustee selection methods** Trustees are appointed by the members at the annual general meeting. **TAR** **December 2005** 1 |**Purposes and activities**|| |---|---| |**Summary of the purposes of**
**the charity set out in its**
**governing document**
**Summary of the main**
**activities for the public benefit**
**in relation to these objects**|| ||To advance the education of the inhabitants of Elmswell including the
provision of a library;
To provide facilities for recreation or other leisure-time occupation for the
inhabitants of Elmswell in the interests of social welfare with the purpose
of improving their conditions of life.| ||Provision of library building.
Provision of regular newsletter containing articles of local interest
including reports of local council meetings.
Making of grants to local organisations involved in activities
complementary to the charity’s own.
Provision of financial support to an existing community and recreational
centre and a sports field located in Elmswell together with financial
support towards the development of a second community facility also
located in Elmswell.
The trustees have had regard to the guidance issued by the Charity
Commissiononpublic benefit.| ||| |Achievements and performance|| ||| |**Summary of the main**
**achievements of the charity**
**during the year**|| ||The charity continued to sponsor the production of a well received
newsletter delivered free to every household in the village. The
newsletter is the source of the charity’s main income, advertising
revenue, which amounted to £22,128 during the year (last year £27,381).
Other income included rent of £6,500 pa from the library and interest on
the charity’s investments
In pursuance of its objectives, the charity released grants and
contributions amounting to £2,090 to various local support groups during
the year (last year £1,996). In previous years the charity gave
considerable financial support to the development of an eco-friendly
multi-halled community centre which continues to be used to great effect
by local groups, including those catering for both the young and the not
so young engaging in a wide range of sporting, educational and social
activities.
Allofthe charity’s activities are undertakenbyvolunteers.| **TAR** **December 2005** 2 ## **Financial review** The charity’s reserves increased from £131,581 to £136,220 - the **Review of the charity’s** increase comprising the net income for the year of £4,639. Net current **financial position at the end of** assets increased by £4,639 from £31,385 to £36,024 and fixed assets by **the period** £1. Cash at bank stood at £33,370 (last year £29,999). **Brief statement of the** Reserves at 31 December 2020 totalled £136,220 of which £33,567 are **charity’s policy on reserves** represented by cash and cash equivalents. The charity’s policy is to maintain a healthy reserve balance to enable it to meet its objectives on an ongoing and long term basis. **Details of any funds materially** All funds are unrestricted general funds and none is in deficit. **in deficit** ## **Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signatures**
**Full names**
**Position**||| |---|---|---| ||Peter Dow|Nick Brooks| ||Chairman|Treasurer| **Date of approval** 7 October 2021 **TAR** **December 2005** 3 **Independent examiner's report on the accounts** |**Report to the trustees/**
**members of**
**On accounts for the year**
**ended**
**Set out on pages**
**Respective responsibilities**
**of trustees and examiner**
**Basis of independent**
**examiner’s statement**|The Elmswell Amenities Association|| |---|---|---| ||31 December 2020
**Charity no (if any)**|| |||304879| |||| ||5 to 10|| ||The charity's trustees are responsible for the preparation of the accounts. The
charity’s trustees consider that an audit is not required for this year under section
144(2) of the Charities Act 2011 (the 2011 Act) and that an independent
examination is needed.
It is my responsibility to:

examine the accounts under section 145 of the 2011 Act,

to follow the procedures laid down in the general Directions given by the Charity
Commission (under section 145(5)(b) of the 2011 Act, and

to state whether particular matters have come to my attention.
My examination was carried out in accordance with general Directions given by the
Charity Commission. An examination includes a review of the accounting records
kept by the charity and a comparison of the accounts presented with those records.
It also includes consideration of any unusual items or disclosures in the accounts,
and seeking explanations from the trustees concerning any such matters. The
procedures undertaken do not provide all the evidence that would be required in an
audit, and consequently no opinion is given as to whether the accounts present a
‘true and fair’ view and the report is limited to those matters set out in the statement
below.|| - **Independent examiner's** In connection with my examination, no matter has come to my attention **statement** 1. which gives me reasonable cause to believe that in, any material respect, the requirements:  to keep accounting records in accordance with section 130 of the 2011 Act; and - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act - have not been met ; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. |**Signed:**
**Name:**
**Relevant professional**
**qualification(s) or body (if**
**any):**
**Address:**||7 July 2021| |---|---|---| |||| ||Mr Barry Hayward|| |||| ||ACMA|| |||| ||14 Crabtree Meadow|| ||Elmswell|| ||Bury St Edmunds|| ||Suffolk|| ||IP30 9GG|| **IER** **December 2005** 4 4 |**The Elmswell Amenities Association**||||| |---|---|---|---|---| |||||| |**Year ended 31 December 2020**||||| |||||| |**Statement of financial activities**||||| |**Note**
**Incoming resources**
3
**Income from:**
Activities for generating funds
Investments
**Total income**
**Resources expended**
4
**Expenditure on:**
Fundraising trading costs
Charitable activities
**Total expenditure**
**Total funds brought forward**
**Total funds carried forward**
**Net income and movement in funds**||**Unrestricted**
**general fund**
**2020**
**£**
22,128
5,947
28,075
21,346
2,090
23,436
4,639
131,581
136,220||**Unrestricted**
**general fund**
**2019**
**£**
27,381
5,664| |||||33,045
21,363
1,996| |||||23,359| |||||9,686
121,895| |||||131,581| |||||| |**Balance sheet**||||| |**Notes**
**Fixed assets**
Tangible assets
6
Investments
7
**Total fixed assets**
**Current assets**
**Total current assets**
Creditors
8
**Net current assets**
**Total net assets**
**Funds of the charity**
**Unrestricted general fund**
Signed on behalf of all the trustees
Date of approval …………07-Oct-21
**Creditors: amounts falling due**
**within 1 year**
Cash at bank
Debtors - advertising income|**2020**
**Unrestricted**
**general fund**
**£**
4,698
33,370|**2020**
**Unrestricted**
**general fund**
**£**
100,000
197
100,197
36,024
136,220
136,220
………………|**2019**
**2019**
**Unrestricted**
**general fund**
**Unrestricted**
**general fund**
**£**
**£**
100,000
196
100,196
3,775
29,999
33,774
2,389
31,385
131,581
131,581
P Dow (Chairman)
N Brooks (Treasurer)|**2019**
**Unrestricted**
**general fund**
**£**
100,000
196| |||||100,196
31,385| ||38,068
2,044|||| ||…………………|||| |||||131,581| |||||| |||||131,581| 5 **The Elmswell Amenities Association Year ended 31 December 2020** ## **Notes to the statement of financial activities** ## **1 Basis of preparation** These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The accounts have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and with the Charities Act 2011 The Trustees have considered the ability of the charity to continue in operation on the strength of its current and likely ongoing income resources and expenditure commitments and conclude that the preparation of the accounts on the going concern basis is appropriate. - **2 Accounting policies** _(only those policies which apply to the charity's activities are shown)_ ## _Recognition of incoming resources_ These are included in the Statement of Financial Activities (SoFA) when: - the charity becomes entitled to the resources; - the trustees are virtually certain they will receive the resources; and - the monetary value can be measured with sufficient reliability. ## _Incoming resources with related expenditure_ Where incoming resources have related expenditure (as with fundraising or contract income) the incoming resources and related expenditure are reported gross in the SoFA. ## _Contractual income_ This is only included in the SoFA once the related goods or services have been delivered. ## _Volunteer help_ The value of any voluntary help received is not included in the accounts but is described in the trustees’ annual report. ## _Investment income_ This is included in the accounts when receivable. ## _Investment gains and losses_ This includes any gain or loss on the sale of investments and any gain or loss resulting from revaluing investments to market value at the end of the year. ## _Liability recognition_ Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources. ## _Grants payable without performance conditions_ These are only recognised in the accounts when a commitment has been made and there are no conditions to be met relating to the grant which remain in the control of the charity. 6 **The Elmswell Amenities Association Year ended 31 December 2020** ## **Notes to the statement of financial activities** ## _Tangible fixed assets for use by the charity_ These are capitalised if they can be used for more than one year, and cost at least £500. They are valued at cost or a reasonable value on receipt. Comprising principally of freehold land, they are not depreciated. ## _Investments_ Units held with COIF are included at the market value advised by COIF at the year end. Other investment assets are included at trustees' best estimate of market value. ## _Debtors and creditors_ Debtors are measured at their recoverable amounts (the amount the charity anticipates it will receive from a debt or he amount it has paid in advance for goods or services). Creditors are measured at their settlement amount. A creditor is recognised for the amount that the charity anticipates it will pay to settle the debt or the amount it has received as an advance payment for goods or services it must provide. ## _Funds_ The following analyses of incoming resources and resources expended arise on the charity's sole unrestricted general (ie undesignated) fund which is held for the furtherance of the charity's purposes as explained in the Trustees Report. 7 ## **The Elmswell Amenities Association Year ended 31 December 2020** ## **Notes to the statement of financial activities** |**3 Analysis of incoming resources**
_Activities for generating funds_
Advertising income
_Investments_
Net property income
_- income_
_- expenses_
Bank and other interest
Investment income - COIF
**4 Analysis of resources expended**
_Fundraising trading costs_
Newsletter printing costs
Newsletter advertising admin costs
BWMA hire charges
_(for Newsletter administration)_
General admin
Insurance
Bank charges
_Charitable activities_
Other local causes
Grove Lane costs|**2020**
**£**
22,128
22,128
6,500
(555)
5,945
1
1
5,947
19,247
1,124
180
452
202
141
21,346
1,900
190
2,090|**2019**
**£**
27,381| |---|---|---| |||27,381| |||6,500
(839)| |||5,661
2
1| |||5,664| |||19,140
1,382
180
315
202
144| |||21,363| |||1,750
246| |||1,996| 8 **The Elmswell Amenities Association Year ended 31 December 2020** ## **Notes to the statement of financial activities** ## **5 Details of certain items of expenditure** ## _Trustees expenses_ During the year one (2019 - one) trustee was reimbursed for out of pocket expenses amounting to £225 (2019 - £103), all of which were for the purchase of goods and services for use by the charity. ## _Fees for examination of the accounts_ No charges (2019 - £nil) were made for the independent examination of the accounts |**6 Fixed assets**
_Tangible assets at cost_
_As at 1 January 2020_
Elmswell Memorial Library
_As at 31 December 2020_|**2020**
**Cost**
**£**
**Freehold**
**land and**
**buildings**
100,000
100,000|**2019**
**Cost**
**£**
**Freehold**
**land and**
**buildings**
100,000| |---|---|---| |||100,000| The charity also acts as custodian trustee of land used as a sports field which is not included as an asset in these accounts. Expenditure during the year, included in note 4, amounted to £246 (2018 - £650). |**7 Investments**
_As at 1 January 2020_
COIF cash deposit
Interest received added to COIF cash deposit
_As at 31 December 2020_|**Market**
**value**
**£**
196
1
197|**Market**
**value**
**£**
195
1| |---|---|---| |||196| 9 ## **The Elmswell Amenities Association Year ended 31 December 2020** ## **Notes to the statement of financial activities** |**8 Creditors: amounts falling due within 1 year**
_Creditors_
Library rent in advance
Grove Lane costs
General administration costs
Advertising administration charge
Bank charges|**2020**
**£**
1,625
38
31
341
10
2,044|**2019**
**£**
1,625
31
35
687
10| |---|---|---| |||2,389| ## **9 Transactions with related parties** During the year the charity incurred advertising administration charges of £1,124 from Mr P Dow, a trustee (2019 - £1,382). ## **10 Services of volunteers** With the exception of payment for advertising administration (see note 9) and the other expenditure shown in note 4 the charity is able to pursue its purposes only through the willingness of volunteers to contribute time and expertise free of charge. The services provided include general administration and editing of the newsletter, administration of the charity's assets including their upkeep, bookkeeping and accountancy services and legal advice from time to time and the attendance by non executive trustees at trustee meetings. It is, however, neither practicable - nor permissible under the Charities SORP referred to in note 1 - to include the value of these services in the charity's accounts. 10