2021-09-30-accounts - Yoxford Village Hall

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YOXFORD VILLAGE HALL

CHARITY NUMBER 304846

STATEMENT OF ACCOUNTS

For the year ended 30 September 2021

Yoxford Village Hall

ESTABLISHED BY DEED

CHARITY NUMBER 304846

Registered Address: Old High Road Yoxford Suffolk IP17 3HL Sole Corporate Trustee: Yoxford Parish Council Bankers: Barclays Independent Examiners: CRASL Carlton Park House Carlton Park Industrial Estate Saxmundham Suffolk IP17 2NL

Yoxford Village Hall CHARITY NUMBER 304846

STATEMENT OF ACCOUNTS
For the year ended 30 September 2021
INDEX
	Page
TRUSTEE'S REPORT	1
INDEPENDENT EXAMINER'S REPORT	2-3
STATEMENT OF FINANCIAL ACTIVITIES	4
BALANCE SHEET	5
NOTES TO THE ACCOUNTS	6-9

YOXFORD VILLAGE HALL

ESTABLISHED BY DEED

CHARITY NUMBER 304846

TRUSTEE'S REPORT FOR THE YEAR ENDED 30 September 2021

1 Governing Documents and Background

Yoxford Village Hall is a charity registered with the Charity Commission for England and Wales with charity number 304846 (the Charity). It was established as a trust by a Conveyance and Deed of Trust dated 15 August 1959 (the Trust Deed) (supplemented by a Conveyance dated 22 December 1959).

On 22 January 2020, at the Annual General Meeting of the Charity, a resolution pursuant to section 280 of the Charities Act 2011 was proposed and passed (the Resolution) to approve the appointment of Yoxford Parish Council (the Council) as Sole Corporate Trustee of the Charity.

On 10 August 2020, the Council executed the following deeds and from that date took over Sole Corporate Trustee of the Charity:

amended First Schedule to the Trust Deed;
Deed of Appointment and Retirement;
Deed of Indemnity.

2 Aims and Purpose

The aims and purpose of the Charity are set out in the Trust Deed, which states that:

‘The property is held on trust for the purpose of a Village Hall, for use of the inhabitants of Yoxford and the neighbourhood, without distinction of sex, political or religious opinions. In particular for use for meetings, lectures and classes and other forms of recreation and leisure time occupation, with the object of improving the conditions of life for the inhabitants.’

3 Trustee’s Responsibilities

The Council, as Sole Corporate Trustee of the Charity, is responsible for the overall management of the Charity. The Council gives its time freely and receive no remuneration or financial benefit. The Parish Clerk, as Proper Officer of the Council, is the sole employee and undertakes the administration of the Charity. The Council meets separately as Sole Corporate Trustee every month to ensure the smooth running and financial wellbeing of the Charity.

…………………………………………………… …………………………………………………… Cllr Russell Pearce Cllr Stephen Siddall

YOXFORD VILLAGE HALL

CHARITY NUMBER 304846

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF YOXFORD VILLAGE HALL

I report on the accounts of the charity for the year ended 30 September 2021, which are set out on pages 4 to 8

RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER

As the charity's trustees you are responsible for the preparation of the accounts; you consider that the audit requirement of section 144(2) of the Charities Act 2011 (The Act) does not apply. It is my responsibility to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under section 145(5)(b) of the Act, whether particular matters have come to my attention.

Your attention is drawn to the fact that the charity has prepared accounts in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard for Smaller Entities published on 16 July 2014, the Financial Reporting Standard for Smaller Entities (FRSSE) is in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has since been withdrawn.

I understand that this has been done in order for the accounts to provide a true and fair view in accordance with the Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.

BASIS OF INDEPENDENT EXAMINER'S REPORT

My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.

INDEPENDENT EXAMINER'S STATEMENT

In connection with my examination, no matter has come to my attention:

1 which gives me reasonable cause to believe that in any material respect the requirements

to keep accounting records in accordance with section 130 of the Act; and

to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act.

have not been met; or

to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Tony Bailey ACCA CRASL Saxmundham

YOXFORD VILLAGE HALL

STATEMENT OF FINANCIAL ACTIVITIES

For the year ended 30 September 2021

Income and endowments from Voluntary Income: Donations and lettings Activities for generating funds: Charitable activities Investments Total income and endowments Expenditure Cost of generating voluntary income Charitable activities Total expenditure Net movement in funds Revaluation Reserve Balances brought forward	Unrestricted Note £ 2 21,530 3 10,237 0 31,767 4 10,304 10,304 21,463 1 83,184 104,648	2021 Total £ 21,530 10,237 0 31,767 10,304 10,304 21,463 1 83,184 104,648	2020 Total £ 18,824 7,704 0	2020 Total
			26,528
			13,911
			13,911
			12,617 -101 70,668
			83,184

All of the Charity's activities are classed as continuing.

The Charity has no recognised gains or losses other than those shown above.

The notes on pages 6 to 8 form part of these accounts.

YOXFORD VILLAGE HALL

BALANCE SHEET AS AT 30 September 2021

				2021		2020
	Note		£	£	£	£
Fixed Assets
Property Improvements at cost		5		0		0
Equipment				1,056		770
				1,056		770
Current Assets
Cash at Building Society - Reserve			5,051		5,046
Cash at Building Society - New Build			67,748		67,290
Debtors and prepayments		6	0		241
Cash at bank-current			14,727		337
Cash at bank-deposit			6,829		1,455
Cash in hand			0		0
			94,355		74,369
Sports Group Net Assets			9,597		8,470
Liabilities
Amounts falling due in one year		7	360		425
Net current assets				103,592		82,414
Net assets				104,648		83,184
Funds
General Fund				104,648		83,184
				104,648		83,184
Approved by the Board of Trustees on			and signed on its behalf		by:
Cllr Russell Pearce

Cllr Stephen Siddall

YOXFORD VILLAGE HALL

NOTES TO THE ACCOUNT

For the year ended 30 September 2021

1 ACCOUNTING POLICIES

Basis of preparation

The financial statements have been prepared in accordance with Accounting and Reporting by Charties: Statement of Recommended Practice and in accordance with the Financial Reporting Standards for Smaller Entities (effective January 2015) and the Charities Act 2011. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting accounting policy note. The financial statements have been prepared to give and 'true and fair' view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair view. This departure has involved following Accounting and Reporting by the Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRSSE) issued on 16 July 2014 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.

Preparation of accounts on a going concern basis

The assessment of the trustees is that the charity is a going concern.

Income

All incoming resources are included on the Statement of Financial Activities when the charity has sufficient certainty that receipt of the income is probable and the amount can be measured reliably.

Expenditure

Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party. It has been classified under headings that aggregate all costs related to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a ba sis consistent with the use of resources. The charity is not registered for VAT and accordingly expenditure is shown gross of irrecoverable VAT. Grants offered subject to conditions which have not been met at the year end date are notes as commitment but not accrued as expenditure.

Voluntary Income

All donated income is included in income on receipt where the donor requires that the sum is to be treated as income in future accounting periods.

YOXFORD VILLAGE HALL

NOTES TO THE ACCOUNT

For the year ended 30 September 2021

Investment Income

Interest received is included when receivable.

Fixed Assets

Depreciation is provided on fixed assets at rates calculated to write off the costs, less estimated residual value, or each asset over its expected useful life as follows:-

Furniture, Fixtures and Fittings - 15% on reducing balance

Stock

Stock is valued at a lower of cost and net realisable value

YOXFORD VILLAGE HALL

NOTES TO THE ACCOUNTS

For the year ended 30 September 2021

2 Donations and legacies Hall / Marquee Hire Covid Grant 3 Charitable activities Fund Raising Car Park Licence Donations and Wayleaves Interest Electricity Meters Sports Group 4 Charitable activities Cleaning Grounds Utilities Maintenance Insurance Telephone and Communications Audit Depreciation Fuel COVID Equipment Legal and Professional	Unrestricted £ 2,822 18,708 21,530 6,290 1,200 265 502 0 1,980 10,237 1,955 802 1,892 2,681 1,619 360 348 264 14 369 0 10,304	2021 2020 Total Total £ £ 2,822 8,824 18,708 10,000
		21,530 18,824
		6,290 3,934 1,200 300 265 962 502 643 0 525 1,980 1,340
		10,237 7,704
		1,955 3,193 802 1,000 1,892 1,723 2,681 841 1,619 1,648 360 216 348 820 264 192 14 0 369 0 0 4,278
		10,304 13,911

YOXFORD VILLAGE HALL

NOTES TO THE ACCOUNTS

For the year ended 30 September 2021

5 Fixed Assets

Property Improvements £ Cost At 1 October 2020 0 Additions 0 Less: Grants 0 At 30 September 2021 0 Depreciation At 1 October 2020 0 Charge for the year 0 At 30 September 2021 0 Net book Value At 30 September 2021 0 At 1 October 2020 0 6 Debtors and prepayments Debtors Prepayments	Equipment £ 1,410 550 0 1,960 640 264 904 1,056 770	Total 1,410 550 0 1,960 640 264 904 1,056 770 0 241	Total 1,410 550 0
			1,960
			640 264
			904
			1,056
			770
		0 241

7 Liabilities: Amounts falling due within one year

Accruals and other creditors

360	425
360	425

8 Grants received

Main Grants East Suffolk Council	0 18,708
	18,708