## YOXFORD VILLAGE HALL CHARITY NUMBER 304846 STATEMENT OF ACCOUNTS For the year ended 30 September 2021 ## Yoxford Village Hall ## ESTABLISHED BY DEED ## CHARITY NUMBER 304846 Registered Address: Old High Road Yoxford Suffolk IP17 3HL Sole Corporate Trustee: Yoxford Parish Council Bankers: Barclays Independent Examiners: CRASL Carlton Park House Carlton Park Industrial Estate Saxmundham Suffolk IP17 2NL ## Yoxford Village Hall CHARITY NUMBER 304846 |STATEMENT OF ACCOUNTS|| |---|---| |For the year ended 30 September 2021|| |INDEX|| ||Page| |TRUSTEE'S REPORT|1| |INDEPENDENT EXAMINER'S REPORT|2-3| |STATEMENT OF FINANCIAL ACTIVITIES|4| |BALANCE SHEET|5| |NOTES TO THE ACCOUNTS|6-9| ## YOXFORD VILLAGE HALL ## ESTABLISHED BY DEED ## CHARITY NUMBER 304846 ## TRUSTEE'S REPORT FOR THE YEAR ENDED 30 September 2021 ## **1 Governing Documents and Background** Yoxford Village Hall is a charity registered with the Charity Commission for England and Wales with charity number 304846 (the Charity). It was established as a trust by a Conveyance and Deed of Trust dated 15 August 1959 (the Trust Deed) (supplemented by a Conveyance dated 22 December 1959). On 22 January 2020, at the Annual General Meeting of the Charity, a resolution pursuant to section 280 of the Charities Act 2011 was proposed and passed (the Resolution) to approve the appointment of Yoxford Parish Council (the Council) as Sole Corporate Trustee of the Charity. On 10 August 2020, the Council executed the following deeds and from that date took over Sole Corporate Trustee of the Charity: - amended First Schedule to the Trust Deed; - Deed of Appointment and Retirement; - Deed of Indemnity. ## **2 Aims and Purpose** The aims and purpose of the Charity are set out in the Trust Deed, which states that: ‘The property is held on trust for the purpose of a Village Hall, for use of the inhabitants of Yoxford and the neighbourhood, without distinction of sex, political or religious opinions. In particular for use for meetings, lectures and classes and other forms of recreation and leisure time occupation, with the object of improving the conditions of life for the inhabitants.’ ## **3 Trustee’s Responsibilities** The Council, as Sole Corporate Trustee of the Charity, is responsible for the overall management of the Charity. The Council gives its time freely and receive no remuneration or financial benefit. The Parish Clerk, as Proper Officer of the Council, is the sole employee and undertakes the administration of the Charity. The Council meets separately as Sole Corporate Trustee every month to ensure the smooth running and financial wellbeing of the Charity. …………………………………………………… …………………………………………………… Cllr Russell Pearce Cllr Stephen Siddall 1 ## YOXFORD VILLAGE HALL ## CHARITY NUMBER 304846 ## INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF YOXFORD VILLAGE HALL I report on the accounts of the charity for the year ended 30 September 2021, which are set out on pages 4 to 8 ## RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER As the charity's trustees you are responsible for the preparation of the accounts; you consider that the audit requirement of section 144(2) of the Charities Act 2011 (The Act) does not apply. It is my responsibility to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under section 145(5)(b) of the Act, whether particular matters have come to my attention. Your attention is drawn to the fact that the charity has prepared accounts in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard for Smaller Entities published on 16 July 2014, the Financial Reporting Standard for Smaller Entities (FRSSE) is in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has since been withdrawn. I understand that this has been done in order for the accounts to provide a true and fair view in accordance with the Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015. ## BASIS OF INDEPENDENT EXAMINER'S REPORT My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts. ## INDEPENDENT EXAMINER'S STATEMENT In connection with my examination, no matter has come to my attention: 1 which gives me reasonable cause to believe that in any material respect the requirements * to keep accounting records in accordance with section 130 of the Act; and 2 * to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act. have not been met; or to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Tony Bailey ACCA CRASL Saxmundham 2 3 ## YOXFORD VILLAGE HALL ## STATEMENT OF FINANCIAL ACTIVITIES For the year ended 30 September 2021 |**Income and endowments from**
_Voluntary Income:_
Donations and lettings
_Activities for generating funds:_
Charitable activities
_Investments_
**Total income and endowments**
**Expenditure**
Cost of generating voluntary income
Charitable activities
**Total expenditure**
**Net movement in funds**
**Revaluation Reserve**
Balances brought forward|Unrestricted
Note
£
2
21,530
3
10,237
0
31,767
4
10,304
10,304
21,463
1
83,184
104,648|2021
Total
£
21,530
10,237
0
31,767
10,304
10,304
21,463
1
83,184
104,648|2020
Total
£
18,824
7,704
0|2020
Total| |---|---|---|---|---| ||||26,528|| ||||13,911|| ||||13,911|| ||||12,617
-101
70,668|| ||||83,184|| All of the Charity's activities are classed as continuing. The Charity has no recognised gains or losses other than those shown above. The notes on pages 6 to 8 form part of these accounts. 4 ## YOXFORD VILLAGE HALL ## BALANCE SHEET AS AT 30 September 2021 |||||2021||2020| |---|---|---|---|---|---|---| ||Note||£|£|£|£| |**Fixed Assets**||||||| |Property Improvements at cost||**5**||0||0| |Equipment||||1,056||770| |||||1,056||770| |**Current Assets**||||||| |Cash at Building Society - Reserve|||5,051||5,046|| |Cash at Building Society - New Build|||67,748||67,290|| |Debtors and prepayments||**6**|0||241|| |Cash at bank-current|||14,727||337|| |Cash at bank-deposit|||6,829||1,455|| |Cash in hand|||0||0|| ||||94,355||74,369|| |**Sports Group Net Assets**|||9,597||8,470|| |**Liabilities**||||||| |Amounts falling due in one year||**7**|360||425|| |**Net current assets**||||103,592||82,414| |**Net assets**||||104,648||83,184| |**Funds**||||||| |**General Fund**||||104,648||83,184| |||||104,648||83,184| |Approved by the Board of Trustees on|||and signed on its behalf||by:|| |Cllr Russell Pearce||||||| Cllr Stephen Siddall 5 ## YOXFORD VILLAGE HALL ## NOTES TO THE ACCOUNT For the year ended 30 September 2021 ## **1 ACCOUNTING POLICIES** ## **Basis of preparation** The financial statements have been prepared in accordance with Accounting and Reporting by Charties: Statement of Recommended Practice and in accordance with the Financial Reporting Standards for Smaller Entities (effective January 2015) and the Charities Act 2011. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting accounting policy note. The financial statements have been prepared to give and 'true and fair' view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair view. This departure has involved following Accounting and Reporting by the Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRSSE) issued on 16 July 2014 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn. ## **Preparation of accounts on a going concern basis** The assessment of the trustees is that the charity is a going concern. ## **Income** All incoming resources are included on the Statement of Financial Activities when the charity has sufficient certainty that receipt of the income is probable and the amount can be measured reliably. ## **Expenditure** Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party. It has been classified under headings that aggregate all costs related to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a ba sis consistent with the use of resources. The charity is not registered for VAT and accordingly expenditure is shown gross of irrecoverable VAT. Grants offered subject to conditions which have not been met at the year end date are notes as commitment but not accrued as expenditure. ## **Voluntary Income** All donated income is included in income on receipt where the donor requires that the sum is to be treated as income in future accounting periods. 6 ## YOXFORD VILLAGE HALL ## NOTES TO THE ACCOUNT For the year ended 30 September 2021 ## **Investment Income** Interest received is included when receivable. ## **Fixed Assets** Depreciation is provided on fixed assets at rates calculated to write off the costs, less estimated residual value, or each asset over its expected useful life as follows:- Furniture, Fixtures and Fittings - 15% on reducing balance ## **Stock** Stock is valued at a lower of cost and net realisable value 7 ## YOXFORD VILLAGE HALL ## NOTES TO THE ACCOUNTS For the year ended 30 September 2021 |**2 Donations and legacies**
Hall / Marquee Hire
Covid Grant
**3 Charitable activities**
Fund Raising
Car Park Licence
Donations and Wayleaves
Interest
Electricity Meters
Sports Group
**4 Charitable activities**
Cleaning
Grounds
Utilities
Maintenance
Insurance
Telephone and Communications
Audit
Depreciation
Fuel
COVID Equipment
Legal and Professional|**Unrestricted**
**£**
2,822
18,708
21,530
6,290
1,200
265
502
0
1,980
10,237
1,955
802
1,892
2,681
1,619
360
348
264
14
369
0
10,304|**2021**
**2020**
**Total**
**Total**
**£**
**£**
2,822
8,824
18,708
10,000| |---|---|---| |||21,530
18,824| |||6,290
3,934
1,200
300
265
962
502
643
0
525
1,980
1,340| |||10,237
7,704| |||1,955
3,193
802
1,000
1,892
1,723
2,681
841
1,619
1,648
360
216
348
820
264
192
14
0
369
0
0
4,278| |||10,304
13,911| 8 ## YOXFORD VILLAGE HALL ## NOTES TO THE ACCOUNTS For the year ended 30 September 2021 ## **5 Fixed Assets** |Property
Improvements
£
Cost
At 1 October 2020
0
Additions
0
Less: Grants
0
At 30 September 2021
0
Depreciation
At 1 October 2020
0
Charge for the year
0
At 30 September 2021
0
Net book Value
At 30 September 2021
0
At 1 October 2020
0
6 Debtors and prepayments
Debtors
Prepayments|Equipment
£
1,410
550
0
1,960
640
264
904
1,056
770|Total
1,410
550
0
1,960
640
264
904
1,056
770
0
241|Total
1,410
550
0| |---|---|---|---| ||||1,960| ||||640
264| ||||904| ||||1,056| ||||770| |||0
241|| ## **7 Liabilities: Amounts falling due within one year** Accruals and other creditors |360|425| |---|---| |360|425| ## **8 Grants received** |Main Grants
East Suffolk Council|0
18,708| |---|---| ||18,708| 9