(K4RITY (OMMISSION Trustees. Annual Report for the period Period start date Day Month 01 09 Period end date Day Month To 31 08 Year 2023 Year 2024 From Section A Reference and administration details Charity name Wyverstone Village Hall Other names charity is known by Registered charity number (if any) 304845 Charity's principal address Wyverstone Village Hall. Rectory Road, Ilvyverstone, Stowmarket, Suffolk Postcode IP14 4SH Names of the charity trustees who manage the charity Datss acted If not for whole ear Trustee name Office (if any) Name of person (or body) entitled toa olnt trustee Ifan Steve Axton Chairman Simon William8 Andrew Mellen Treasurer 10 12 13 14 15 16 17 18 19 20 Names of the trustees for the charity, if any, (for example. any custodian trustees) Name Dates acted if not for whole ear Official Custodian for Charities TAR March 2012
Names and addresses of advisers (Optional information) e of adviser Name Address Name of chief executive or names of senior staff members (Optional infonnation) Section B Structure, overnance and mana ement Description of the charity's trusts Trust Type of goveming document How the charity is constituted Trust Deed Trustee selection methods Appointed by the charity's committee Additional governance issues (Optional infonnation) The charity is managed by a committee with each member having designated responsibilities. At present there are no sub committees. You may choose to include additional information, where relevant, about: The charity adopts its policies annually and these are published on the village website (currently - Payments, Safeguarding, Environment, Health & Safety and Equal Opportunities). policies and procedures adopted for the induction and training of trustees. the charity's organisational structure and any wider network with which the charity works,. relationship with any related parties. trustees, consideration of major risks and the system and procedures to manage them. The charity's only formal link with other organisations is the provision for the Parish Council, PCC and Town Trust to each nominate a member of the committee. The charity maintains close informal links with these as well as other local groups (in particular the Friends of St George's Church and the Wyverstone Beer Festival). The trustees consider the major risks facing the charity to be - 1) An inability to recruit sufficient volunteers to allow the charity to continue its activities. 2) An inability to raise sufficient funds to maintain the charity's activities and continue the upkeep of the Hall building. 3) An accident or Occurren that harmed the building's fabric or re utation. Section C Ob'ectives and activities The objectives of the charity are to administer Vvyverstone Village Hall for the use of residents of Wyverstone and the surrounding "neighbourhood" 'in particular for meetings, lectures and classes and for other kinds of recreation and leisure time occupation, with the object of improving the conditions of life of the said inhabitants" Summary ofthe objects of the charity set out in its governing document TAR March 2012
The Charity continued to make the Hall available for public hire expt in the period that it was closed for the kitchen improvement project. The charity made good progress in its efforts to improve the quality of the building through the kttchen project, the installation of a new fire alarm and electric shutters and partial upgrading of the electrical system. A storage contained was sourced at no cost to the charity and has greatly increased the storage capacity of the building. The chaFTty continued to promote the use of the hall by keeping hire costs low and liaising with local organisations. Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) The trustees, in making decisions have had due regard to the Charity Commission's public benefit guidance when exercising their powers and duties to which the guidan is relevant. Additional details of objectives and activities (Optional information) The charity has an ongoing programme of improvement for the hall and play area. The aim is to continue to improve the facility so that it is suitable for a wide range of activities and so can achieve a high level of use. Improvements planned for 2024125 include replacing the front door introducing a new access system and repairing the play area equipment. The charity has a policy of working closely with other community organisations and individuals to support their efforts to host activities at the hall. You may choose to include further statements, where relevant, about: policy on grantmaking,. policy programme related investment. The charity is run by volunteers and is very appreciative of those who give their time, as members of the committee or in other capacities. contribution made by volunteers. TAR March 2012
Section D Achievements and performance The main achievement of the year was to oversee the completion of the project to enlarge and improve the kitchen area. This required far more work by the committee and others than had been anticipated but finally resulted in an excellent facility. The opportunity was taken to improve some other aspects of the hall (e.g. the fire system, electrical system and hatch shutters) while the hall was closed. The project was majority funded through grants from 7 sources and the charity's financial position remains strong despite the large expenditure on the improvements. The income from hall bookings remained consistent with the previous year despite the hall being unavailable for two months. showing the continuation of the trend of increased use of the hall. Summary of the main achievements of the charity during the year TAR March 2012
Section E Financial review Brief statement of the charity's policy on reserves The Charity's policy is to hold resepdes of no less than is needed to pay 12 months essential costs. At present that is estimated to be £5,500. Details of any funds materially in deficit Further financial review details (Optional inforniation) The charity's principal sources of funds are - 1) Fees reiVed from hirers of the hall 2) Income from fundraising events organised by the committee 3) Grant funding 4) Donations from individuals and organisations. You may choose to include additional information, where relevant about: the charity's principal sources of funds (including any fundraising)., how expenditure has supported the key objectives of the charity. investment policy and objectives including any ethical investment policy adopted. Expenditure in the last year has principally been on improving the fabric and facilities of the hall through the kitchen extension project. In addition, regular expenditure on utilities and ongoing maintenance continued. The expenditure has been made to improve the standard of the hall and increase the frequency and scope of its use. Section F Other optional information Section G Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature(s) Full name{s) Position (eg Secretary, Chair, etc) Stephen Axton Chair Simon Williams Treasurer Date 1715125 TAR March 2012
CHARITY COMM15510 Fok ÉNGL14NO ANO WALE Wyverstone Village Hall Receipts and payments accounts CC16a For the period from To 0110912023 3010812024 Section A Receipts and payments Unrestricted funds to th• n•ar8¥t Restrictgd funds Endowment funds Total funds Last year to the nearest £ to the near•st £ to th• n•arest £ to th• nearest £ A1 Receipts Hall Br)kIngS Grants Servic0$ BarlEvenVFundraising Bank InleT8St Beer Festival Foe Brick Sponsorship 5,47S 360 989 24,941 5.475 100,882 989 24,941 3,815 500 208 12,547 100.522 2,000 1,200 2,000 1,200 Sub total (Gross income for AR) 35,349 100.522 135,871 17,168 A2 Asset and investment sales, {see table). Sub total Total recelpts 35,349 100,522 135,871 17,168 A3Pa ents 1,789 948 540 720 10,842 3,088 160 1,789 2,328 817 711 1,200 Buildin Insurance Fe6slLi¢onco$ Cleaning BarlEvenUFundraising cests Equiprnent Costs Play Area Rent AirconlAlarm servicinEV Charger Chanly Donation Bokking SeE Honourarium 540 720 10,842 3,088 160 2.743 160 384 1,600 300 18.387 300 18,387 Sub total 9,943 A4 Asset and investment purchases, (see table) Kitchem Construction IM&VVI Kitchen Fit Out 11,449 8.179 19,628 80,000 20,522 100,522 91,449 28,701 120.150 Sub total Total payments 38,015 100,522 138,537 9,943 Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end 2,666 2,666 7,225 2,666 2,666 7.225 CCXX R1 accounts ISSI
Section B Statement of assets and liabilities at the end of the period Unrestricted funds to nearest £ Restricted funds to nearest £ Endowment funds to nearest £ Categories Details B1 Cash funds Tgtal of 4 Bank Accounts 42.910 Total cash funds (agree b81anc8$ wllh ro¢elpts and payments accounllsll 42,910 Unrestricted funds to n•arost £ Restrlcted funds to nearost £ Endowment funds to n¥aroSt £ Detsils Fund to whlch ass•t b•lon Cost loptlohall Curr•nt valuè tlonal Dotalls B3 Investment assets Fund to whlch asset belon Curr•nt value tlonal Det211s werstOne Village Hall Cost loptionall B4 Assets retained for the charity's own use Computer, Tablet and AV Equipment Tables and Chalrs Kitchen Equipment Bar Equiprnent and Stock Fund to whl¢h rÈlat•s Amount due o tiona INhen duè tlonal Details B5 Liabilities Signed by one or two trustees on behalf of all the tru51ees Signature Print Name Date of roval CCXX R2 accounts {SSI
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts +++ Section A Independent Examiner's Report Report to the trusteesl members of Wyverstone Village Hall On accounts for the year ended 30108124 Charity no (If any) 304845 Set out on pages I report to the trustees on my examination of the accounts of the above charity ('the Trust") for the year ended JD I MM I YYYI . Responsibilities and As the charty trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities AGt 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5){b) of the Act. I have completed my examlnatlon. I confirm that no material matters have come to my attention (other than that disclosed below ') in connection with the examination which gives me cause to believe that in, any material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Date: 15. ?.2 Name: l-h Lfi e¥ fridsotr Relevant professional qualification{s) or body (if any): Address: ItrLi strledo, Sad i kn, tsCHDefsTDf4 STi kJryl*t4Ce-I IP1+ +S>J . Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32. Independent examination of charity accounts: directions and guidance for examiners). IER October 2018
Give here brief details of any items that the examiner wishes to disclose. IER October 2018