Annual Report for The Common Trust Southwold 304819
For the year ended 31 March 2025
1. Charity Details
- Charity Name: The Common Trust Southwold
2. Reference and Administrative Information
Governing Document:
The Trust is governed by its Trust Deed – see Charity Commission for full details; The Charity Commission - GOV.UK
Charity Trustees (Trustees) during the year and at the date of this report: The Charity Commission - GOV.UK
3. Structure, Governance and Management
a) Constitution:
The charity operates under the Trust Deed as per The Charity Commission - GOV.UK
b) Recruitment and Appointment of Trustees:
Trustees are appointed when they become a Southwold Town councillor
c) Induction and Training of Trustees:
New trustees receive induction materials including copies of governing documents, recent accounts, and Charity Commission guidance.
4. Objectives and Activities
a) Objects of the Charity:
The objects of The Common Trust Southwold are:
“To maintain and preserve The Southwold Common for the benefit of the public in perpetuity.”
b) Summary of Main Activities:
-
Conservation and improvement of land and common areas on Southwold Common
-
Community engagement and education activities
-
Fundraising for maintenance and improvement projects
c) Public Benefit:
The trustees confirm that they have complied with Charity Commission guidance on public benefit, and all activities contribute to the charitable objects for the benefit of the public.
5. Financial Review
a) Principal Funding Sources:
Funds are derived from:
-
Donations and gifts
-
Grants
-
Fundraising events
-
Investment income
b) Reserves Policy:
The trustees aim to hold general reserves to meet planned maintenance work and unexpected costs.
c) Financial Position:
A full set of accounts is appended.
Date: 15[th] January 2026 The Common Southwold
2024.2025
| 2024.2025 | |||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Income | |||||||||||||
| Apr | May | June | July | Aug | Sept | Oct | Nov | Dec | Jan | Feb | March | ||
| £15.00 | £15.00 | £15.00 | £55.84 | £15.00 | £30.00 | £145.84 |
Shedground rents |
||||||
| £1,997.00 | £871.34 | £2,588.92 | £2,516.64 | £2,118.02 | £2,433.74 | £1,407.86 | £890.16 | £765.14 | £989.86 | £588.99 | £875.55 | £18,043.22 | Donatons forparking |
| £1.15 | £4.60 | £5.75 | Wayleaves | ||||||||||
| £440.00 | £1,830.00 | £5,375.00 | £220.00 | £800.00 | £5,455.00 | £1,375.00 | £15,495.00 | sports Rents |
|||||
| Donatons | |||||||||||||
| £2.64 | £2.74 | £2.92 | £2.65 | £2.54 | £2.19 | £2.12 | £2.33 | £1.98 | £2.19 | £2.27 | £1.98 | £28.55 | interest foryear |
| £1,999.64 | £889.08 | £3,031.84 | £4,365.44 | £7,500.16 | £2,655.93 | £1,409.98 | £1,707.49 | £822.96 | £6,462.05 | £621.26 | £2,252.53 | £33,718.36 | |
| Expenditure | |||||||||||||
| Apr | May | June | July | Aug | Sept | Oct | Nov | Dec | Jan | Feb | March | ||
| £256.00 | £1,152.00 | £3,506.60 | £742.20 | £3,708.00 | £969.80 | £503.80 | £85.00 | £120.00 | £11,043.40 | grounds maintenance | |||
| £573.32 | £80.00 | £2,160.00 | £817.74 | £1,592.00 | £347.34 | £5,570.40 | tree andgrounds works | ||||||
| £1,115.40 | £113.40 | £1,228.80 | Legal/landlords resp | ||||||||||
| £176.17 | £176.17 | £1,856.00 | £526.80 | £2,735.14 | dogbins and bags | ||||||||
| £1,818.79 | £1,818.79 |
Trustees Insurance/ prof fees |
|||||||||||
| £42.82 | £1,169.11 | £45.47 | £1,257.40 |
electrcityUKPN/water/freprotecton |
|||||||||
| £40.00 | £52.00 | £92.00 | loterylicence/ico LICENCE | ||||||||||
| £288.00 | £288.00 | signs | |||||||||||
| £30.00 | £30.00 | audit | |||||||||||
| £256.00 | £1,152.00 | £573.32 | £3,805.59 | £4,017.60 | £5,848.25 | £1,145.97 | £2,413.80 | £2,248.81 | £1,903.79 | £698.80 | £24,063.93 | ||
| Bank reconciliat | on to 31st Ma | rch 2025 | |||||||||||
| £15,684.20 | Bal b/fwd | 01.04.2024 | balances | 31st March 20 | 25 | ||||||||
| £33,718.36 | income foryea | r | £22,749.73 | c/a | |||||||||
| £49,402.56 | Total | £2,588.90 | Dep | ||||||||||
| £24,063.93 | Less expenses | £25,338.63 | Total | ||||||||||
| £25,338.63 | Total | ||||||||||||
Bank reconciliation to 31st March 2025
£15,684.20 Bal b/fwd 01.04.1024 £33,718.36 income for year £49,402.56 Total £24,063.93 Less expenses £25,338.63 Total
balances 31st March 2025 £22,749.73 c/a £2,588.90 Dep £25,338.63 Total
| 2023.2024 | Descripton | 2024.2025 | |
|---|---|---|---|
| Income | Income | ||
| £75.00 | Shed rents | £145.84 | |
| £4,155.63 | Car parking | £18,043.22 | |
| £5.75 | Wayleaves | £5.75 | |
| £13,020.48 | Rents | £15,495.00 | |
| £10,000.00 | Donatons | ||
| £500.00 | Grant ESC | ||
| £26.97 | interest for year | £28.55 | |
| £4,290.00 | grant for bench | ||
| £32,073.83 | £33,718.36 | ||
| Expenditure | Expenditure | ||
| £7,269.98 | grounds maintenance | £11,043.40 | |
| £10,071.60 | Legal/landlords resp | £1,228.80 | |
| £3,056.17 | dog bins and bags | £2,735.14 | |
| £1,733.84 | Insurance | £1,818.79 | |
| £68.70 | electrcity UKPN / water/ fre | protecton | £1,257.40 |
| £360.00 | signs / bird boxes | £288.00 | |
| £105.00 | Tree and other grounds works | £5,570.40 | |
| £1,296.00 | hemlock | ||
| £80.00 | lotery licence/ ico LICENCE | £92.00 | |
| £1,752.00 | donaton boxes | ||
| £30.00 | Audit | £30.00 | |
| £3,924.96 | asset purchase - seat & fencing | ||
| £229.80 | car parking | ||
| £300.00 | grant expenditure - hand tools | ||
| £30,278.05 | £24,063.93 | ||
| Bank reconciliaton to 31st March 2025 | |||
| £15,684.20Bal b/fwd 01.04.2024 | balances | 31st March 2025 | |
| £33,718.36 income for year | £22,749.73 | c/a | |
| £49,402.56 Sub Total | £2,588.90 | Dep | |
| £24,063.93 Less expenses | £25,338.63 | Total 31.03.2025 | |
| £25,338.63 Total 31.03.2025 |
I certify these as a true record of the accounts for The Common Southwold
Signature
Date
Accounts 2023.2024 as at 31st March 2024 Income £75.00 Shed rents £4,155.63 Car parking £5.75 Wayleaves £13,020.48 Rents £10,000.00 Donations £500.00 Grant ESC £26.97 interest for year £4,290.00 grant for bench £32,073.83
Expenditure
£7,269.98 grounds maintenance £10,071.60 Legal/landlords resp £3,056.17 dog bins and bags £269.64 Trustees Insurance/ prof fees £1,464.20 Insurance £68.70 electrcity UKPN / water/ fire protection £360.00 signs / bird boxes £105.00 Tree and other grounds works £1,296.00 hemlock £80.00 lottery licence/ ico LICENCE £1,752.00 donation boxes £30.00 Audit £3,924.96 asset purchase - seat & fencing £229.80 car parking £300.00 grant expenditure - hand tools
£30,278.05
Bank reconciliation to 31st March 2024
£13,888.42 Bal b/fwd 1.04.23
balances 31st March 2024
£
£32,073.83 income 23.24
£45,962.25
£30,278.05 less expendit 23.24
£15,684.20 total 31.03.24
£2,560.35 £13,123.85
£15,684.20
| Accounts 2021.2022 | |||||||||||||
| Income | |||||||||||||
| £135.00 | Shed rents | Bank reconciliaton 2021.2022 | |||||||||||
| £600.00 | Grants | £16,612.19 | Bal b/fwd | 2020.21 | |||||||||
| £1,173.45 | Carparking | £120.00 | less cheque o/s from 2020.2021 | ||||||||||
| £11.50 | Wayleaves | £16,492.19 | |||||||||||
| £21,196.00 | Rents | £26,071.19 | plus income reced 2021.2022 | ||||||||||
| £950.00 | Donatons | £42,563.38 | no 459 | ||||||||||
| £500.00 | Marquees | £18,257.66 | less expenditure 2021.22 | ||||||||||
| £300.00 | pedal revoluton | £24,305.72 | bal c/fwd | 31.03.2022 | |||||||||
| £300.00 | M Townswnd Producton | ||||||||||||
| £905.00 | Notceboardsgrant | ||||||||||||
| £0.24 | interest foryear | cheqs cancelled | 435 | 120 | |||||||||
| £26,071.19 | from 2020.2021 | 455 | 380 | ||||||||||
| 458 | 546 | ||||||||||||
| Expenditure | |||||||||||||
| £8,951.00 | grounds maintenance | ||||||||||||
| £3,573.68 | Legal/landlords resp | Balances as at 31.03.2022 | |||||||||||
| £702.25 | dogbins and bags | £2,528.59 | |||||||||||
| £1,632.18 | Trustees Insurance/ prof fees | £21,777.13 | |||||||||||
| £47.33 | electrcityUKPN/water | £24,305.72 | |||||||||||
| £0.00 | signs/bird boxes | ||||||||||||
| £70.64 | Woodenposts/ padlocks/keys/fencing | ||||||||||||
| £1,115.00 | Waters Copse works | ||||||||||||
| £350.00 | Pit stopclearance of weeds | ||||||||||||
| £1,725.80 | Waters Copse Boards | ||||||||||||
| £30.00 | Audit | ||||||||||||
| £59.78 | Handtools fromgrants | ||||||||||||
| £18,257.66 | |||||||||||||
| Signed | |||||||||||||
| Dated |
Independent verification of accounts I confirm these accounts to be correct Signed Dated
| Common Trust 2022.2023 | ||||||||||||
| Income | ||||||||||||
| £150.50 | Shed rents | Bank reconciliaton to 31st March 2023 | ||||||||||
| £50.00 | Carparking | |||||||||||
| £5.75 | Wayleaves | £24,305.72 | Bal b/fwd | 01.04.1022 | balances | 30.03.2023 | ||||||
| £12,625.00 | Rents | £14,163.04 | plus income reced 2022.23 | |||||||||
| £1,100.00 | Donatons | £38,468.76 | £2,533.38 | |||||||||
| £227.00 | Events M Townsend Producton/Rosie Humphreys | £24,580.34 | less expenditure 2022.23 | £11,355.04 | ||||||||
| £4.79 | interest foryear | £13,888.42 | bal c/fwd | £13,888.42 | ||||||||
| 14163.04 | ||||||||||||
| Expenditure | ||||||||||||
| £10,982.00 | grounds maintenance | |||||||||||
| £6,515.56 | Legal/landlords resp | |||||||||||
| £618.96 | dogbins and bags | |||||||||||
| £1,786.33 | Trustees Insurance/ prof fees | |||||||||||
| £24.15 | electrcityUKPN/water | |||||||||||
| £601.88 | signs/bird boxes | |||||||||||
| £234.47 | Woodenposts/ padlocks/keys/fencing | |||||||||||
| £1,870.00 | Tree and othergrounds works | |||||||||||
| £1,017.99 | shed forgroundspeople/volunteers | |||||||||||
| £648.00 | hemlock | |||||||||||
| £209.00 | event/road closure fee/deposit refunds | |||||||||||
| £42.00 | website hostngfee | |||||||||||
| £30.00 | Audit | |||||||||||
| £24,580.34 |
2024.2025
| 2024.2025 | |||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Income | |||||||||||||
| Apr | May | June | July | Aug | Sept | Oct | Nov | Dec | Jan | Feb | March | ||
| £15.00 | £15.00 | £15.00 | £55.84 | £15.00 | £30.00 | £145.84 |
Shedground rents |
||||||
| £1,997.00 | £871.34 | £2,588.92 | £2,516.64 | £2,118.02 | £2,433.74 | £1,407.86 | £890.16 | £765.14 | £989.86 | £588.99 | £875.55 | £18,043.22 | Donatons forparking |
| £1.15 | £4.60 | £5.75 | Wayleaves | ||||||||||
| £440.00 | £1,830.00 | £5,375.00 | £220.00 | £800.00 | £5,455.00 | £1,375.00 | £15,495.00 | sports Rents |
|||||
| Donatons | |||||||||||||
| £2.64 | £2.74 | £2.92 | £2.65 | £2.54 | £2.19 | £2.12 | £2.33 | £1.98 | £2.19 | £2.27 | £1.98 | £28.55 | interest foryear |
| £1,999.64 | £889.08 | £3,031.84 | £4,365.44 | £7,500.16 | £2,655.93 | £1,409.98 | £1,707.49 | £822.96 | £6,462.05 | £621.26 | £2,252.53 | £33,718.36 | |
| Expenditure | |||||||||||||
| Apr | May | June | July | Aug | Sept | Oct | Nov | Dec | Jan | Feb | March | ||
| £256.00 | £1,152.00 | £3,506.60 | £742.20 | £3,708.00 | £969.80 | £503.80 | £85.00 | £120.00 | £11,043.40 | grounds maintenance | |||
| £573.32 | £80.00 | £2,160.00 | £817.74 | £1,592.00 | £347.34 | £5,570.40 | tree andgrounds works | ||||||
| £1,115.40 | £113.40 | £1,228.80 | Legal/landlords resp | ||||||||||
| £176.17 | £176.17 | £1,856.00 | £526.80 | £2,735.14 | dogbins and bags | ||||||||
| £1,818.79 | £1,818.79 |
Trustees Insurance/ prof fees |
|||||||||||
| £42.82 | £1,169.11 | £45.47 | £1,257.40 |
electrcityUKPN/water/freprotecton |
|||||||||
| £40.00 | £52.00 | £92.00 | loterylicence/ico LICENCE | ||||||||||
| £288.00 | £288.00 | signs | |||||||||||
| £30.00 | £30.00 | audit | |||||||||||
| £256.00 | £1,152.00 | £573.32 | £3,805.59 | £4,017.60 | £5,848.25 | £1,145.97 | £2,413.80 | £2,248.81 | £1,903.79 | £698.80 | £24,063.93 | ||
| Bank reconciliat | on to 31st Ma | rch 2025 | |||||||||||
| £15,684.20 | Bal b/fwd | 01.04.2024 | balances | 31st March 20 | 25 | ||||||||
| £33,718.36 | income foryea | r | £22,749.73 | c/a | |||||||||
| £49,402.56 | Total | £2,588.90 | Dep | ||||||||||
| £24,063.93 | Less expenses | £25,338.63 | Total | ||||||||||
| £25,338.63 | Total | ||||||||||||
Bank reconciliation to 31st March 2025
£15,684.20 Bal b/fwd 01.04.1024 £33,718.36 income for year £49,402.56 Total £24,063.93 Less expenses £25,338.63 Total
balances 31st March 2025 £22,749.73 c/a £2,588.90 Dep £25,338.63 Total
| 2023.2024 | Descripton | 2024.2025 | |
|---|---|---|---|
| Income | Income | ||
| £75.00 | Shed rents | £145.84 | |
| £4,155.63 | Car parking | £18,043.22 | |
| £5.75 | Wayleaves | £5.75 | |
| £13,020.48 | Rents | £15,495.00 | |
| £10,000.00 | Donatons | ||
| £500.00 | Grant ESC | ||
| £26.97 | interest for year | £28.55 | |
| £4,290.00 | grant for bench | ||
| £32,073.83 | £33,718.36 | ||
| Expenditure | Expenditure | ||
| £7,269.98 | grounds maintenance | £11,043.40 | |
| £10,071.60 | Legal/landlords resp | £1,228.80 | |
| £3,056.17 | dog bins and bags | £2,735.14 | |
| £1,733.84 | Insurance | £1,818.79 | |
| £68.70 | electrcity UKPN / water/ fre | protecton | £1,257.40 |
| £360.00 | signs / bird boxes | £288.00 | |
| £105.00 | Tree and other grounds works | £5,570.40 | |
| £1,296.00 | hemlock | ||
| £80.00 | lotery licence/ ico LICENCE | £92.00 | |
| £1,752.00 | donaton boxes | ||
| £30.00 | Audit | £30.00 | |
| £3,924.96 | asset purchase - seat & fencing | ||
| £229.80 | car parking | ||
| £300.00 | grant expenditure - hand tools | ||
| £30,278.05 | £24,063.93 | ||
| Bank reconciliaton to 31st March 2025 | |||
| £15,684.20Bal b/fwd 01.04.2024 | balances | 31st March 2025 | |
| £33,718.36 income for year | £22,749.73 | c/a | |
| £49,402.56 Sub Total | £2,588.90 | Dep | |
| £24,063.93 Less expenses | £25,338.63 | Total 31.03.2025 | |
| £25,338.63 Total 31.03.2025 |
I certify these as a true record of the accounts for The Common Southwold
Signature
Date
Accounts 2023.2024 as at 31st March 2024 Income £75.00 Shed rents £4,155.63 Car parking £5.75 Wayleaves £13,020.48 Rents £10,000.00 Donations £500.00 Grant ESC £26.97 interest for year £4,290.00 grant for bench £32,073.83
Expenditure
£7,269.98 grounds maintenance £10,071.60 Legal/landlords resp £3,056.17 dog bins and bags £269.64 Trustees Insurance/ prof fees £1,464.20 Insurance £68.70 electrcity UKPN / water/ fire protection £360.00 signs / bird boxes £105.00 Tree and other grounds works £1,296.00 hemlock £80.00 lottery licence/ ico LICENCE £1,752.00 donation boxes £30.00 Audit £3,924.96 asset purchase - seat & fencing £229.80 car parking £300.00 grant expenditure - hand tools
£30,278.05
Bank reconciliation to 31st March 2024
£13,888.42 Bal b/fwd 1.04.23
balances 31st March 2024
£
£32,073.83 income 23.24
£45,962.25
£30,278.05 less expendit 23.24
£15,684.20 total 31.03.24
£2,560.35 £13,123.85
£15,684.20
| Accounts 2021.2022 | |||||||||||||
| Income | |||||||||||||
| £135.00 | Shed rents | Bank reconciliaton 2021.2022 | |||||||||||
| £600.00 | Grants | £16,612.19 | Bal b/fwd | 2020.21 | |||||||||
| £1,173.45 | Carparking | £120.00 | less cheque o/s from 2020.2021 | ||||||||||
| £11.50 | Wayleaves | £16,492.19 | |||||||||||
| £21,196.00 | Rents | £26,071.19 | plus income reced 2021.2022 | ||||||||||
| £950.00 | Donatons | £42,563.38 | no 459 | ||||||||||
| £500.00 | Marquees | £18,257.66 | less expenditure 2021.22 | ||||||||||
| £300.00 | pedal revoluton | £24,305.72 | bal c/fwd | 31.03.2022 | |||||||||
| £300.00 | M Townswnd Producton | ||||||||||||
| £905.00 | Notceboardsgrant | ||||||||||||
| £0.24 | interest foryear | cheqs cancelled | 435 | 120 | |||||||||
| £26,071.19 | from 2020.2021 | 455 | 380 | ||||||||||
| 458 | 546 | ||||||||||||
| Expenditure | |||||||||||||
| £8,951.00 | grounds maintenance | ||||||||||||
| £3,573.68 | Legal/landlords resp | Balances as at 31.03.2022 | |||||||||||
| £702.25 | dogbins and bags | £2,528.59 | |||||||||||
| £1,632.18 | Trustees Insurance/ prof fees | £21,777.13 | |||||||||||
| £47.33 | electrcityUKPN/water | £24,305.72 | |||||||||||
| £0.00 | signs/bird boxes | ||||||||||||
| £70.64 | Woodenposts/ padlocks/keys/fencing | ||||||||||||
| £1,115.00 | Waters Copse works | ||||||||||||
| £350.00 | Pit stopclearance of weeds | ||||||||||||
| £1,725.80 | Waters Copse Boards | ||||||||||||
| £30.00 | Audit | ||||||||||||
| £59.78 | Handtools fromgrants | ||||||||||||
| £18,257.66 | |||||||||||||
| Signed | |||||||||||||
| Dated |
Independent verification of accounts I confirm these accounts to be correct Signed Dated
| Common Trust 2022.2023 | ||||||||||||
| Income | ||||||||||||
| £150.50 | Shed rents | Bank reconciliaton to 31st March 2023 | ||||||||||
| £50.00 | Carparking | |||||||||||
| £5.75 | Wayleaves | £24,305.72 | Bal b/fwd | 01.04.1022 | balances | 30.03.2023 | ||||||
| £12,625.00 | Rents | £14,163.04 | plus income reced 2022.23 | |||||||||
| £1,100.00 | Donatons | £38,468.76 | £2,533.38 | |||||||||
| £227.00 | Events M Townsend Producton/Rosie Humphreys | £24,580.34 | less expenditure 2022.23 | £11,355.04 | ||||||||
| £4.79 | interest foryear | £13,888.42 | bal c/fwd | £13,888.42 | ||||||||
| 14163.04 | ||||||||||||
| Expenditure | ||||||||||||
| £10,982.00 | grounds maintenance | |||||||||||
| £6,515.56 | Legal/landlords resp | |||||||||||
| £618.96 | dogbins and bags | |||||||||||
| £1,786.33 | Trustees Insurance/ prof fees | |||||||||||
| £24.15 | electrcityUKPN/water | |||||||||||
| £601.88 | signs/bird boxes | |||||||||||
| £234.47 | Woodenposts/ padlocks/keys/fencing | |||||||||||
| £1,870.00 | Tree and othergrounds works | |||||||||||
| £1,017.99 | shed forgroundspeople/volunteers | |||||||||||
| £648.00 | hemlock | |||||||||||
| £209.00 | event/road closure fee/deposit refunds | |||||||||||
| £42.00 | website hostngfee | |||||||||||
| £30.00 | Audit | |||||||||||
| £24,580.34 |