## **Annual Report for The Common Trust Southwold 304819**
**For the year ended 31 March 2025**
## **1. Charity Details**
- **Charity Name:** The Common Trust Southwold
## **2. Reference and Administrative Information**
## **Governing Document:**
The Trust is governed by its Trust Deed – see Charity Commission for full details; The Charity Commission - GOV.UK
**Charity Trustees (Trustees) during the year and at the date of this report:** The Charity Commission - GOV.UK
## **3. Structure, Governance and Management**
## **a) Constitution:**
The charity operates under the Trust Deed as per The Charity Commission - GOV.UK
## **b) Recruitment and Appointment of Trustees:**
Trustees are appointed when they become a Southwold Town councillor
## **c) Induction and Training of Trustees:**
New trustees receive induction materials including copies of governing documents, recent accounts, and Charity Commission guidance.
## **4. Objectives and Activities**
## **a) Objects of the Charity:**
The objects of The Common Trust Southwold are:
“To maintain and preserve The Southwold Common for the benefit of the public in perpetuity.”
## **b) Summary of Main Activities:**
- Conservation and improvement of land and common areas on Southwold Common
- Community engagement and education activities
- Fundraising for maintenance and improvement projects
## **c) Public Benefit:**
The trustees confirm that they have complied with Charity Commission guidance on public benefit, and all activities contribute to the charitable objects for the benefit of the public.
## **5. Financial Review**
## **a) Principal Funding Sources:**
Funds are derived from:
- Donations and gifts
- Grants
- Fundraising events
- Investment income
## **b) Reserves Policy:**
The trustees aim to hold general reserves to meet planned maintenance work and unexpected costs.
## **c) Financial Position:**
A full set of accounts is appended.
**Date:** 15[th] January 2026 The Common Southwold
**2024.2025**
||||||**2024.2025**|||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|||||||||||||||
|||**Income**||||||||||||
|**Apr**|**May**|**June**|**July**|**Aug**|**Sept**|**Oct**|**Nov**|**Dec**|**Jan**|**Feb**|**March**|||
||£15.00||£15.00||||£15.00|£55.84|£15.00|£30.00||**£145.84**
|Shedground rents
|
|£1,997.00|£871.34|£2,588.92|£2,516.64|£2,118.02|£2,433.74|£1,407.86|£890.16|£765.14|£989.86|£588.99|£875.55|**£18,043.22**|Donatons forparking|
||||£1.15|£4.60||||||||**£5.75**|Wayleaves|
|||£440.00|£1,830.00|£5,375.00|£220.00||£800.00||£5,455.00||£1,375.00|**£15,495.00**|sports Rents
|
||||||||||||||Donatons|
|£2.64|£2.74|£2.92|£2.65|£2.54|£2.19|£2.12|£2.33|£1.98|£2.19|£2.27|£1.98|**£28.55**|interest foryear|
|**£1,999.64**|**£889.08**|**£3,031.84**|**£4,365.44**|**£7,500.16**|**£2,655.93**|**£1,409.98**|**£1,707.49**|**£822.96**|**£6,462.05**|**£621.26**|**£2,252.53**|**£33,718.36**||
|||||||||||||||
|||||||||||||||
|||||||||||||||
||**Expenditure**|||||||||||||
|**Apr**|**May**|**June**|**July**|**Aug**|**Sept**|**Oct**|**Nov**|**Dec**|**Jan**|**Feb**|**March**|||
|£256.00|£1,152.00||£3,506.60|£742.20||£3,708.00|£969.80|£503.80||£85.00|£120.00|**£11,043.40**|grounds maintenance|
|||£573.32|£80.00|£2,160.00||£817.74||£1,592.00|£347.34|||**£5,570.40**|tree andgrounds works|
|||||£1,115.40||£113.40||||||**£1,228.80**|Legal/landlords resp|
||||£176.17||||£176.17||£1,856.00||£526.80|**£2,735.14**|dogbins and bags|
|||||||||||£1,818.79||**£1,818.79**
|Trustees Insurance/ prof fees
|
||||£42.82|||£1,169.11|||£45.47|||**£1,257.40**
|electrcityUKPN/water/freprotecton
|
|||||||£40.00|||||£52.00|**£92.00**|loterylicence/ico LICENCE|
|||||||||£288.00||||**£288.00**|signs|
|||||||||£30.00||||**£30.00**|audit|
|**£256.00**|**£1,152.00**|**£573.32**|**£3,805.59**|**£4,017.60**||**£5,848.25**|**£1,145.97**|**£2,413.80**|**£2,248.81**|**£1,903.79**|**£698.80**|**£24,063.93**||
|||||||||||||||
|||||||||||||||
||**Bank reconciliat**|**on to 31st Ma**|**rch 2025**|||||||||||
|||||||||||||||
||£15,684.20||Bal b/fwd|01.04.2024||||balances|31st March 20|25||||
||£33,718.36||income foryea|r||||£22,749.73|c/a|||||
||£49,402.56||Total|||||£2,588.90|Dep|||||
||£24,063.93||Less expenses|||||**£25,338.63**|Total|||||
||**£25,338.63**||Total|||||||||||
|||||||||||||||
## **Bank reconciliation to 31st March 2025**
£15,684.20 Bal b/fwd 01.04.1024 £33,718.36 income for year £49,402.56 Total £24,063.93 Less expenses **£25,338.63** Total
balances 31st March 2025 £22,749.73 c/a £2,588.90 Dep **£25,338.63 Total**
|**2023.2024**|**Descripton**||**2024.2025**|
|---|---|---|---|
|**Income**|||**Income**|
|£75.00|Shed rents||£145.84|
|£4,155.63|Car parking||£18,043.22|
|£5.75|Wayleaves||£5.75|
|£13,020.48|Rents||£15,495.00|
|£10,000.00|Donatons|||
|£500.00|Grant ESC|||
|£26.97|interest for year||£28.55|
|£4,290.00|grant for bench|||
|**£32,073.83**|||**£33,718.36**|
|**Expenditure**|||**Expenditure**|
|£7,269.98|grounds maintenance||£11,043.40|
|£10,071.60|Legal/landlords resp||£1,228.80|
|£3,056.17|dog bins and bags||£2,735.14|
|£1,733.84|Insurance||£1,818.79|
|£68.70|electrcity UKPN / water/ fre|protecton|£1,257.40|
|£360.00|signs / bird boxes||£288.00|
|£105.00|Tree and other grounds works||£5,570.40|
|£1,296.00|hemlock|||
|£80.00|lotery licence/ ico LICENCE||£92.00|
|£1,752.00|donaton boxes|||
|£30.00|Audit||£30.00|
|£3,924.96|asset purchase - seat & fencing|||
|£229.80|car parking|||
|£300.00|grant expenditure - hand tools|||
|**£30,278.05**|||**£24,063.93**|
|**Bank reconciliaton to 31st March 2025**||||
|£15,684.20**Bal b/fwd 01.04.2024**||**balances**|**31st March 2025**|
|£33,718.36 income for year||£22,749.73|c/a|
|£49,402.56 Sub Total||£2,588.90|Dep|
|£24,063.93 Less expenses||**£25,338.63**|**Total 31.03.2025**|
|**£25,338.63 Total 31.03.2025**||||
I certify these as a true record of the accounts for The Common Southwold
Signature
Date
**Accounts 2023.2024 as at 31st March 2024** Income £75.00 Shed rents £4,155.63 Car parking £5.75 Wayleaves £13,020.48 Rents £10,000.00 Donations £500.00 Grant ESC £26.97 interest for year £4,290.00 grant for bench **£32,073.83**
Expenditure
£7,269.98 grounds maintenance £10,071.60 Legal/landlords resp £3,056.17 dog bins and bags £269.64 Trustees Insurance/ prof fees £1,464.20 Insurance £68.70 electrcity UKPN / water/ fire protection £360.00 signs / bird boxes £105.00 Tree and other grounds works £1,296.00 hemlock £80.00 lottery licence/ ico LICENCE £1,752.00 donation boxes £30.00 Audit £3,924.96 asset purchase - seat & fencing £229.80 car parking £300.00 grant expenditure - hand tools
**£30,278.05**
## **Bank reconciliation to 31st March 2024**
£13,888.42 Bal b/fwd 1.04.23
## **balances 31st March 2024**
£
£32,073.83 income 23.24
£45,962.25
£30,278.05 less expendit 23.24
**£15,684.20** total 31.03.24
£2,560.35 £13,123.85
**£15,684.20**
|||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
||**Accounts 2021.2022**|||||||||||||
|||||||||||||||
|Income||||||||||||||
||£135.00||Shed rents|||||**Bank reconciliaton 2021.2022**||||||
||£600.00||Grants|||||**£16,612.19**||Bal b/fwd|2020.21|||
||£1,173.45||Carparking|||||£120.00||less cheque o/s from 2020.2021||||
||£11.50||Wayleaves|||||**£16,492.19**||||||
||£21,196.00||Rents|||||£26,071.19||plus income reced 2021.2022||||
||£950.00||Donatons|||||£42,563.38|||||no 459|
||£500.00||Marquees|||||£18,257.66||less expenditure 2021.22||||
||£300.00||pedal revoluton|||||**£24,305.72**||bal c/fwd|31.03.2022|||
||£300.00||M Townswnd Producton|||||||||||
||£905.00||Notceboardsgrant|||||||||||
||£0.24||interest foryear|||||cheqs cancelled|435|120||||
||**£26,071.19**|||||||from 2020.2021|455|380||||
||||||||||458|546||||
|Expenditure||||||||||||||
||£8,951.00||grounds maintenance|||||||||||
||£3,573.68||Legal/landlords resp|||||**Balances as at 31.03.2022**||||||
||£702.25||dogbins and bags|||||£2,528.59||||||
||£1,632.18||Trustees Insurance/ prof fees|||||£21,777.13||||||
||£47.33||electrcityUKPN/water|||||**£24,305.72**||||||
||£0.00||signs/bird boxes|||||||||||
||£70.64||Woodenposts/ padlocks/keys/fencing|||||||||||
||£1,115.00||Waters Copse works|||||||||||
||£350.00||Pit stopclearance of weeds|||||||||||
||£1,725.80||Waters Copse Boards|||||||||||
||£30.00||Audit|||||||||||
||£59.78||Handtools fromgrants|||||||||||
||**£18,257.66**|||||||||||||
|||||||||Signed||||||
|||||||||Dated||||||
Independent verification of accounts I confirm these accounts to be correct Signed Dated
||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
||**Common Trust 2022.2023**||||||||||||
|**Income**|||||||||||||
||||||||||||||
|£150.50|Shed rents|||||**Bank reconciliaton to 31st March 2023**|||||||
|£50.00|Carparking||||||||||||
|£5.75|Wayleaves|||||**£24,305.72**||Bal b/fwd|01.04.1022||**balances**|**30.03.2023**|
|£12,625.00|Rents|||||£14,163.04||plus income reced 2022.23|||||
|£1,100.00|Donatons|||||£38,468.76||||||£2,533.38|
|£227.00|Events M Townsend Producton/Rosie Humphreys|||||£24,580.34||less expenditure 2022.23||||£11,355.04|
|£4.79|interest foryear|||||**£13,888.42**||bal c/fwd||||**£13,888.42**|
|**14163.04**|||||||||||||
||||||||||||||
|**Expenditure**|||||||||||||
|£10,982.00|grounds maintenance||||||||||||
|£6,515.56|Legal/landlords resp||||||||||||
|£618.96|dogbins and bags||||||||||||
|£1,786.33|Trustees Insurance/ prof fees||||||||||||
|£24.15|electrcityUKPN/water||||||||||||
|£601.88|signs/bird boxes||||||||||||
|£234.47|Woodenposts/ padlocks/keys/fencing||||||||||||
|£1,870.00|Tree and othergrounds works||||||||||||
|£1,017.99|shed forgroundspeople/volunteers||||||||||||
|£648.00|hemlock||||||||||||
|£209.00|event/road closure fee/deposit refunds||||||||||||
|£42.00|website hostngfee||||||||||||
|£30.00|Audit||||||||||||
|**£24,580.34**|||||||||||||
**2024.2025**
||||||**2024.2025**|||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|||||||||||||||
|||**Income**||||||||||||
|**Apr**|**May**|**June**|**July**|**Aug**|**Sept**|**Oct**|**Nov**|**Dec**|**Jan**|**Feb**|**March**|||
||£15.00||£15.00||||£15.00|£55.84|£15.00|£30.00||**£145.84**
|Shedground rents
|
|£1,997.00|£871.34|£2,588.92|£2,516.64|£2,118.02|£2,433.74|£1,407.86|£890.16|£765.14|£989.86|£588.99|£875.55|**£18,043.22**|Donatons forparking|
||||£1.15|£4.60||||||||**£5.75**|Wayleaves|
|||£440.00|£1,830.00|£5,375.00|£220.00||£800.00||£5,455.00||£1,375.00|**£15,495.00**|sports Rents
|
||||||||||||||Donatons|
|£2.64|£2.74|£2.92|£2.65|£2.54|£2.19|£2.12|£2.33|£1.98|£2.19|£2.27|£1.98|**£28.55**|interest foryear|
|**£1,999.64**|**£889.08**|**£3,031.84**|**£4,365.44**|**£7,500.16**|**£2,655.93**|**£1,409.98**|**£1,707.49**|**£822.96**|**£6,462.05**|**£621.26**|**£2,252.53**|**£33,718.36**||
|||||||||||||||
|||||||||||||||
|||||||||||||||
||**Expenditure**|||||||||||||
|**Apr**|**May**|**June**|**July**|**Aug**|**Sept**|**Oct**|**Nov**|**Dec**|**Jan**|**Feb**|**March**|||
|£256.00|£1,152.00||£3,506.60|£742.20||£3,708.00|£969.80|£503.80||£85.00|£120.00|**£11,043.40**|grounds maintenance|
|||£573.32|£80.00|£2,160.00||£817.74||£1,592.00|£347.34|||**£5,570.40**|tree andgrounds works|
|||||£1,115.40||£113.40||||||**£1,228.80**|Legal/landlords resp|
||||£176.17||||£176.17||£1,856.00||£526.80|**£2,735.14**|dogbins and bags|
|||||||||||£1,818.79||**£1,818.79**
|Trustees Insurance/ prof fees
|
||||£42.82|||£1,169.11|||£45.47|||**£1,257.40**
|electrcityUKPN/water/freprotecton
|
|||||||£40.00|||||£52.00|**£92.00**|loterylicence/ico LICENCE|
|||||||||£288.00||||**£288.00**|signs|
|||||||||£30.00||||**£30.00**|audit|
|**£256.00**|**£1,152.00**|**£573.32**|**£3,805.59**|**£4,017.60**||**£5,848.25**|**£1,145.97**|**£2,413.80**|**£2,248.81**|**£1,903.79**|**£698.80**|**£24,063.93**||
|||||||||||||||
|||||||||||||||
||**Bank reconciliat**|**on to 31st Ma**|**rch 2025**|||||||||||
|||||||||||||||
||£15,684.20||Bal b/fwd|01.04.2024||||balances|31st March 20|25||||
||£33,718.36||income foryea|r||||£22,749.73|c/a|||||
||£49,402.56||Total|||||£2,588.90|Dep|||||
||£24,063.93||Less expenses|||||**£25,338.63**|Total|||||
||**£25,338.63**||Total|||||||||||
|||||||||||||||
## **Bank reconciliation to 31st March 2025**
£15,684.20 Bal b/fwd 01.04.1024 £33,718.36 income for year £49,402.56 Total £24,063.93 Less expenses **£25,338.63** Total
balances 31st March 2025 £22,749.73 c/a £2,588.90 Dep **£25,338.63 Total**
|**2023.2024**|**Descripton**||**2024.2025**|
|---|---|---|---|
|**Income**|||**Income**|
|£75.00|Shed rents||£145.84|
|£4,155.63|Car parking||£18,043.22|
|£5.75|Wayleaves||£5.75|
|£13,020.48|Rents||£15,495.00|
|£10,000.00|Donatons|||
|£500.00|Grant ESC|||
|£26.97|interest for year||£28.55|
|£4,290.00|grant for bench|||
|**£32,073.83**|||**£33,718.36**|
|**Expenditure**|||**Expenditure**|
|£7,269.98|grounds maintenance||£11,043.40|
|£10,071.60|Legal/landlords resp||£1,228.80|
|£3,056.17|dog bins and bags||£2,735.14|
|£1,733.84|Insurance||£1,818.79|
|£68.70|electrcity UKPN / water/ fre|protecton|£1,257.40|
|£360.00|signs / bird boxes||£288.00|
|£105.00|Tree and other grounds works||£5,570.40|
|£1,296.00|hemlock|||
|£80.00|lotery licence/ ico LICENCE||£92.00|
|£1,752.00|donaton boxes|||
|£30.00|Audit||£30.00|
|£3,924.96|asset purchase - seat & fencing|||
|£229.80|car parking|||
|£300.00|grant expenditure - hand tools|||
|**£30,278.05**|||**£24,063.93**|
|**Bank reconciliaton to 31st March 2025**||||
|£15,684.20**Bal b/fwd 01.04.2024**||**balances**|**31st March 2025**|
|£33,718.36 income for year||£22,749.73|c/a|
|£49,402.56 Sub Total||£2,588.90|Dep|
|£24,063.93 Less expenses||**£25,338.63**|**Total 31.03.2025**|
|**£25,338.63 Total 31.03.2025**||||
I certify these as a true record of the accounts for The Common Southwold
Signature
Date
**Accounts 2023.2024 as at 31st March 2024** Income £75.00 Shed rents £4,155.63 Car parking £5.75 Wayleaves £13,020.48 Rents £10,000.00 Donations £500.00 Grant ESC £26.97 interest for year £4,290.00 grant for bench **£32,073.83**
Expenditure
£7,269.98 grounds maintenance £10,071.60 Legal/landlords resp £3,056.17 dog bins and bags £269.64 Trustees Insurance/ prof fees £1,464.20 Insurance £68.70 electrcity UKPN / water/ fire protection £360.00 signs / bird boxes £105.00 Tree and other grounds works £1,296.00 hemlock £80.00 lottery licence/ ico LICENCE £1,752.00 donation boxes £30.00 Audit £3,924.96 asset purchase - seat & fencing £229.80 car parking £300.00 grant expenditure - hand tools
**£30,278.05**
## **Bank reconciliation to 31st March 2024**
£13,888.42 Bal b/fwd 1.04.23
## **balances 31st March 2024**
£
£32,073.83 income 23.24
£45,962.25
£30,278.05 less expendit 23.24
**£15,684.20** total 31.03.24
£2,560.35 £13,123.85
**£15,684.20**
|||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
||**Accounts 2021.2022**|||||||||||||
|||||||||||||||
|Income||||||||||||||
||£135.00||Shed rents|||||**Bank reconciliaton 2021.2022**||||||
||£600.00||Grants|||||**£16,612.19**||Bal b/fwd|2020.21|||
||£1,173.45||Carparking|||||£120.00||less cheque o/s from 2020.2021||||
||£11.50||Wayleaves|||||**£16,492.19**||||||
||£21,196.00||Rents|||||£26,071.19||plus income reced 2021.2022||||
||£950.00||Donatons|||||£42,563.38|||||no 459|
||£500.00||Marquees|||||£18,257.66||less expenditure 2021.22||||
||£300.00||pedal revoluton|||||**£24,305.72**||bal c/fwd|31.03.2022|||
||£300.00||M Townswnd Producton|||||||||||
||£905.00||Notceboardsgrant|||||||||||
||£0.24||interest foryear|||||cheqs cancelled|435|120||||
||**£26,071.19**|||||||from 2020.2021|455|380||||
||||||||||458|546||||
|Expenditure||||||||||||||
||£8,951.00||grounds maintenance|||||||||||
||£3,573.68||Legal/landlords resp|||||**Balances as at 31.03.2022**||||||
||£702.25||dogbins and bags|||||£2,528.59||||||
||£1,632.18||Trustees Insurance/ prof fees|||||£21,777.13||||||
||£47.33||electrcityUKPN/water|||||**£24,305.72**||||||
||£0.00||signs/bird boxes|||||||||||
||£70.64||Woodenposts/ padlocks/keys/fencing|||||||||||
||£1,115.00||Waters Copse works|||||||||||
||£350.00||Pit stopclearance of weeds|||||||||||
||£1,725.80||Waters Copse Boards|||||||||||
||£30.00||Audit|||||||||||
||£59.78||Handtools fromgrants|||||||||||
||**£18,257.66**|||||||||||||
|||||||||Signed||||||
|||||||||Dated||||||
Independent verification of accounts I confirm these accounts to be correct Signed Dated
||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
||**Common Trust 2022.2023**||||||||||||
|**Income**|||||||||||||
||||||||||||||
|£150.50|Shed rents|||||**Bank reconciliaton to 31st March 2023**|||||||
|£50.00|Carparking||||||||||||
|£5.75|Wayleaves|||||**£24,305.72**||Bal b/fwd|01.04.1022||**balances**|**30.03.2023**|
|£12,625.00|Rents|||||£14,163.04||plus income reced 2022.23|||||
|£1,100.00|Donatons|||||£38,468.76||||||£2,533.38|
|£227.00|Events M Townsend Producton/Rosie Humphreys|||||£24,580.34||less expenditure 2022.23||||£11,355.04|
|£4.79|interest foryear|||||**£13,888.42**||bal c/fwd||||**£13,888.42**|
|**14163.04**|||||||||||||
||||||||||||||
|**Expenditure**|||||||||||||
|£10,982.00|grounds maintenance||||||||||||
|£6,515.56|Legal/landlords resp||||||||||||
|£618.96|dogbins and bags||||||||||||
|£1,786.33|Trustees Insurance/ prof fees||||||||||||
|£24.15|electrcityUKPN/water||||||||||||
|£601.88|signs/bird boxes||||||||||||
|£234.47|Woodenposts/ padlocks/keys/fencing||||||||||||
|£1,870.00|Tree and othergrounds works||||||||||||
|£1,017.99|shed forgroundspeople/volunteers||||||||||||
|£648.00|hemlock||||||||||||
|£209.00|event/road closure fee/deposit refunds||||||||||||
|£42.00|website hostngfee||||||||||||
|£30.00|Audit||||||||||||
|**£24,580.34**|||||||||||||