Trustees’ Annual Report for the period
From 1[st] April 2023 To 31[st] March 2024
Charity name: King George’s Field, Haughley
Charity registration number: 304761
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The object of the charity is, in the interests of social welfare, to improve the conditions of life for the inhabitants of the area of benefit without distinction of political, religious or other opinions by the provision and maintenance of a recreation ground. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Our main activities at King George’s Field, Haughley are to maintain the field, play equipment and pavilion for the benefit of the Parish and surrounding area. We have a Bowls club, two Football clubs and Scouts based at the Field. We continuing to grant fund for stop ball nets for the football pitches and this is still on going. The Parish Council secured some funding through there own accounts to upgrade the play area, and this has been a huge success for the village. However, repairs are needed for the older equipment for which we seek grants and fund raise. We are looking to regenerate the pavilion, and this will take several hours of volunteer time to secure the funding needed. We have started a small sub-committee who are working towards raising some funds for this project. This is still a current project. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The benefit to all parties based at the playing field and the wider community who use the facilities is in line with our charity objective to maintain the recreation ground. |
Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference |
||
|---|---|---|
| Policy on grant making | Para 1.38 | N/A |
| Policy on social investment including program related investment |
Para 1.38 | N/A |
| Contribution made by volunteers |
Para 1.38 | Our management committee and the committees of our user groups are all volunteers. |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | By maintaining and improving the facilities and field we are providing a well-equipped play area, open space, and recreational facility for the well-being of all our parish and the wider community. Having a local open space to walk around and access to outdoor activities, such as youth football, bowls, play equipment including skate ramps and basketball court is of great benefit to the community. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The Charity is in a reasonable position due to Parish council grants and committee fund raising. Also, Joint fundraising with our main user groups. Our accounts are regularly reviewed to enable us to continue with our main objectives and determine when further fundraising is required or grants sort. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Reserves held are for specific projects, currently refurbishment of the pavilion £2589.19 and ball stop nets £519.00 and general reserve of £2881.05 for running costs. At the end of this financial year the general reserve is lower than usual but the 24-25 budget plans address this. |
| Amount of reserves held | Para 1.22 | £9620.16 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Charity Commission Scheme |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | A Management Committee on behalf of the Trustees as set out in the Scheme. |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | The Trustee is Haughley Parish Council as a body and therefore the Trustees are the elected members of the Parish Council. They have 2 representatives on the management committee and can nominate another. The remainder of the committee are user group representatives as stated in the Charity Commission scheme. |
Additional information (optional) You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
|
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | King George’s Field, Haughley |
|---|---|
| Other name the charity uses | |
| Registered charity number | 304761 |
| Charity’s principal address | Ron Crascal Pavilion, Green Road, Haughley, IP14 3RA |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) T.Shaw Full name(s) Thirza Shaw
Position (eg Secretary, Chair Chair, etc)
Date 30[th] May 2024
| Haughley Playing Field Bank Reconciliation | ||
|---|---|---|
| 27.03.24 | Unpresented Cheques | |
| Current - 00463981 Plus Uncleared Deposits Less Unpresented cheques Balance as per accounts Balance at 01.04.23 Receipts Payments |
9,620.16 £ 9,620.16 £ 6,077.00 £ 25,511.58 £ 21,968.42 £ 9,620.16 £ |
Uncleared Deposits
£ -
£ -
Haughley Playing Field Receipts and Payments to Yr Ending March 2024
| Income | Budget 2023-24 | 27.03.24 | Variance | |
|---|---|---|---|---|
| Club Rents | £ 2,503.20 | 2,620.33 £ |
||
| Donation | £ 2,500.00 | 2,900.00 £ |
||
| Electricity/Water | £ 522.52 | 2,155.96 £ |
||
| Fund Raising | £ 1,500.00 | 3,706.17 £ |
||
| Fundraising - Pavilions Futures | 743.11 £ |
|||
| Grants | £ 3,000.00 | 7,815.76 £ |
||
| Pavilion Bookings - Previous Year | 157.00 £ |
|||
| Pavilion bookings | £ 1,500.00 | 1,636.25 £ |
||
| Playpark Repair | 3,777.00 £ |
|||
| Reserve | £ 1,872.80 | |||
| TOTAL INCOME | £ 13,398.52 | £ 25,511.58 | 12,113.06 £ |
|
| Expenditure | Budget 2023-24 | 27.03.24 | Variance | |
| Audit Fees | £ 50.00 | - | (50) | |
| Bin Emptying | £ 528.00 | 506.00 | (22) | |
| Bin Project(CIL) | 2,041.20 | |||
| CleaningServices | £ 1,320.00 | 1,405.10 | 85 | |
| Expenses | £ 500.00 | 639.95 | 140 | |
| Command Pest Control | £ 750.00 | 535.20 | (215) | |
| Donation | £ 50.00 | 90.00 | 40 | |
| Electricity | £ 2,000.00 | 2,347.66 | 348 | |
| Field Expenses | £ 2,150.00 | 5,365.00 | 3,215 | |
| Inspections | £ 100.00 | - | (100) | |
| Insurances/licences | £ 100.00 | 62.00 | (38) | |
| Maintenance | £ 1,000.00 | 1,012.24 | 12 | |
| Maintenance - Electrical Conditioning | 3,719.83 | |||
| Oil | £ 1,500.00 | 610.72 | (889) | |
| Pavilion deposit refund | - | |||
| Phone/Alarm | £ 2,000.00 | 1,239.85 | (760) | |
| Play park repair | 146.08 | |||
| FundraisingExpenses | £ 500.00 | 1,392.73 | 893 | |
| Pavilion Regeneration Project | 128.92 | 129 | ||
| StopBall Net Project | - | 0 | ||
| Wages | £ 500.00 | 594.86 | ||
| Water | £ 480.00 | 131.08 | (349) | |
| TOTAL EXPENDITURE | 13,528.00 £ |
21,968.42 | 8,440 | |
| Ex f Rit vr Pmnt | 129 48 £ |
3 543 | 3 673 | |
| cess o eceps oe ayes - |
Excess of Receipts over Payments -£ 129.48 3,543 3,673
Playing Field Committee Reserves as at 31.01.24
| Balance at 31.3.24 | Receipts | Transfer | Payments | |
| General Reserve | £ 3,583.00 | 20,991.47 £ |
21,693.42 £ |
|
| StopBall NettingProject | £ 519.00 | |||
| Playpark repairs | £ - | 3,777.00 £ |
146.08 £ |
|
| Pavilion Futures Project | £ 1,975.00 | 743.11 £ |
128.92 £ |
|
| 6,077.00 £ |
25,511.58 £ |
- £ |
21,968.42 £ |
| Transfer | Balance at 27.03.24 |
|---|---|
| 2,881.05 £ |
|
| 519.00 £ |
|
| 3,630.92 £ |
|
| 2,589.19 £ |
|
| - £ |
9,620.16 £ |
Counters - Suffolk Ltd
3 Manning Road Felixstowe Suffolk IP11 2AS
jane@hbcounters.co.uk 07901718659 01394248003
www.hbcounters.co.uk
Haughley Playing Field Committee
21 October 2024
Dear Trustees,
I write to report to the trustees on my independent examination of the accounts of the Haughley playing field committee for the year ended 31 March 2024.
As charity trustees of the trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“The Act”).
Independent examiner’s statement
I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- Accounting records were not kept in respect of the trust, or that the accounts do not accord with those records.
I have no concerns and have not come across any matters in connection with the examination to which attention should be given. The accounts show a true reflection of the trust for this period.
Yours sincerely,
Jane Shaw
Jane Shaw
HB Counters – Suffolk Ltd, Registered in England under company number 07524869