## Trustees’ Annual Report for the period ## From 1[st] April 2023 To 31[st] March 2024 Charity name: King George’s Field, Haughley ## Charity registration number: 304761 ## Objectives and Activities ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The object of the charity is, in the
interests of social welfare, to improve
the conditions of life for the inhabitants
of the area of benefit without distinction
of political, religious or other opinions
by the provision and maintenance of a
recreation ground.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Our main activities at King George’s Field,
Haughley are to maintain the field, play
equipment and pavilion for the benefit of
the Parish and surrounding area. We have
a Bowls club, two Football clubs and
Scouts based at the Field.
We continuing to grant fund for stop ball
nets for the football pitches and this is still
on going.
The Parish Council secured some funding
through there own accounts to upgrade the
play area, and this has been a huge
success for the village. However, repairs
are needed for the older equipment for
which we seek grants and fund raise.
We are looking to regenerate the pavilion,
and this will take several hours of volunteer
time to secure the funding needed. We
have started a small sub-committee who
are working towards raising some funds for
this project. This is still a current project.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The benefit to all parties based at the
playing field and the wider community who
use the facilities is in line with our charity
objective to maintain the recreation ground.| Additional information (optional) ## You may choose to include further statements where relevant about: ||
SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|N/A| |Policy on social investment
including program related
investment|Para 1.38|N/A| |Contribution made by
volunteers|Para 1.38|Our management committee and the
committees of our user groups are all
volunteers.| |Other||| ## Achievements and Performance ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|By maintaining and improving the facilities
and field we are providing a well-equipped
play area, open space, and recreational
facility for the well-being of all our parish
and the wider community. Having a local
open space to walk around and access to
outdoor activities, such as youth football,
bowls, play equipment including skate
ramps and basketball court is of great
benefit to the community.| Additional information (optional) You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |||| |---|---|---| |Investment performance
against objectives|Para 1.41|| |Other||| ## Financial Review |Financial Review||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The Charity is in a reasonable position due
to Parish council grants and committee
fund raising. Also, Joint fundraising with our
main user groups. Our accounts are
regularly reviewed to enable us to continue
with our main objectives and determine
when further fundraising is required or
grants sort.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Reserves held are for specific projects,
currently refurbishment of the pavilion
£2589.19 and ball stop nets £519.00 and
general reserve of £2881.05 for running
costs. At the end of this financial year the
general reserve is lower than usual but the
24-25 budget plans address this.| |Amount of reserves held|Para 1.22|£9620.16| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/A| ## Additional information (optional) You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## Structure, Governance and Management |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Charity Commission Scheme| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|A Management Committee on behalf of the
Trustees as set out in the Scheme.| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|The Trustee is Haughley Parish Council as
a body and therefore the Trustees are the
elected members of the Parish Council.
They have 2 representatives on the
management committee and can nominate
another. The remainder of the committee
are user group representatives as stated in
the Charity Commission scheme.| ## Additional information (optional) You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## Reference and Administrative details |Charity name|King George’s Field, Haughley| |---|---| |Other name the charity uses|| |Registered charity number|304761| |Charity’s principal address|Ron Crascal Pavilion, Green Road, Haughley, IP14 3RA| ||| Names of the charity trustees who manage the charity |1
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20|Trustee name|Office (if any)|Dates acted if not for whole
year|Name of person (or body) entitled to
appoint trustee (ifany)| |---|---|---|---|---| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved Director name Name of trustees holding title to property belonging to the charity Trustee name Dates acted if not for whole year ## Funds held as custodian trustees on behalf of others Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## Additional information (optional) Names and addresses of advisers (Optional information) Type of Name Address adviser Name of chief executive or names of senior staff members (Optional information) ## Exemptions from disclosure Reason for non-disclosure of key personnel details ## Other optional information ## Declarations The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Signature(s) _T.Shaw_ Full name(s) Thirza Shaw Position (eg Secretary, Chair Chair, etc) Date 30[th] May 2024 |**Haughley Playing Field Bank Reconciliation**||| |---|---|---| |||| |**27.03.24**||Unpresented Cheques| |Current - 00463981
Plus Uncleared Deposits
Less Unpresented cheques
Balance as per accounts
Balance at 01.04.23
Receipts
Payments|9,620.16
£
9,620.16
£
6,077.00
£
25,511.58
£
21,968.42
£
9,620.16
£|| Uncleared Deposits £ - £ - ## **Haughley Playing Field Receipts and Payments to Yr Ending March 2024** |**Income**|**Budget 2023-24**|**27.03.24**||**Variance**| |---|---|---|---|---| |Club Rents|£ 2,503.20|
2,620.33
£||| |Donation|£ 2,500.00|
2,900.00
£||| |Electricity/Water|£ 522.52|
2,155.96
£||| |Fund Raising|£ 1,500.00|
3,706.17
£||| |Fundraising - Pavilions Futures||743.11
£||| |Grants|£ 3,000.00|
7,815.76
£||| |Pavilion Bookings - Previous Year||157.00
£||| |Pavilion bookings|£ 1,500.00|
1,636.25
£||| |Playpark Repair||3,777.00
£||| |Reserve|£ 1,872.80|||| |**_TOTAL INCOME_**|**£ 13,398.52**|**£ 25,511.58**||12,113.06
£| |||||| |**Expenditure**|**Budget 2023-24**|**27.03.24**||Variance| |Audit Fees|£ 50.00|-||(50)| |Bin Emptying|£ 528.00|506.00||(22)| |Bin Project(CIL)||2,041.20||| |CleaningServices|£ 1,320.00|1,405.10||85| |Expenses|£ 500.00|639.95||140| |Command Pest Control|£ 750.00|535.20||(215)| |Donation|£ 50.00|90.00||40| |Electricity|£ 2,000.00|2,347.66||348| |Field Expenses|£ 2,150.00|5,365.00||3,215| |Inspections|£ 100.00|-||(100)| |Insurances/licences|£ 100.00|62.00||(38)| |Maintenance|£ 1,000.00|1,012.24||12| |Maintenance - Electrical Conditioning||3,719.83||| |Oil|£ 1,500.00|610.72||(889)| |Pavilion deposit refund||-||| |Phone/Alarm|£ 2,000.00|1,239.85||(760)| |Play park repair||146.08||| |FundraisingExpenses|£ 500.00|1,392.73||893| |Pavilion Regeneration Project||128.92||129| |StopBall Net Project||-||0| |Wages|£ 500.00|594.86||| |Water|£ 480.00|131.08||(349)| |**_TOTAL EXPENDITURE_**|**_13,528.00_**
**_£_**|**_21,968.42_**||8,440| |||||| |**Ex f Rit vr Pmnt**|**129 48**
**£**|**3 543**||3 673| |**cess o eceps oe ayes**

**-**
||||| > **Excess of Receipts over Payments -£ 129.48 3,543** 3,673 ## **Playing Field Committee Reserves as at 31.01.24** |||||| |---|---|---|---|---| ||**Balance at 31.3.24**|**Receipts**|**Transfer**|**Payments**| |General Reserve|£ 3,583.00|20,991.47
£||21,693.42
£| |StopBall NettingProject|£ 519.00|||| |Playpark repairs|£ -|
3,777.00
£||146.08
£| |Pavilion Futures Project|£ 1,975.00|743.11
£||128.92
£| ||6,077.00
£|25,511.58
£|-
£|21,968.42
£| |**Transfer**|**Balance at 27.03.24**| |---|---| ||2,881.05
£| ||519.00
£| ||3,630.92
£| ||2,589.19
£| |-
£|9,620.16
£| ## **Counters - Suffolk Ltd** **3 Manning Road Felixstowe Suffolk IP11 2AS** **jane@hbcounters.co.uk 07901718659 01394248003** **www.hbcounters.co.uk** Haughley Playing Field Committee 21 October 2024 Dear Trustees, I write to report to the trustees on my independent examination of the accounts of the Haughley playing field committee for the year ended 31 March 2024. As charity trustees of the trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“The Act”). ## **Independent examiner’s statement** I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: - Accounting records were not kept in respect of the trust, or that the accounts do not accord with those records. I have no concerns and have not come across any matters in connection with the examination to which attention should be given. The accounts show a true reflection of the trust for this period. Yours sincerely, ## _Jane Shaw_ Jane Shaw **HB Counters – Suffolk Ltd, Registered in England under company number 07524869**