Trustees’ Annual Report for the period
From 1[st] April 2022 To 31[st] March 2023
Charity name: King George’s Field, Haughley
Charity registration number: 304761
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The object of the charity is, in the interests of social welfare, to improve the conditions of life for the inhabitants of the area of benefit without distinction of political, religious or other opinions by the provision and maintenance of a recreation ground. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Our main activities at King George’s Field, Haughley are to maintain the field, play equipment and pavilion for the benefit of the Parish and surrounding area. We have a Bowls club, two Football clubs and Scouts based at the Field. The new storage facility was completed this financial year thanks to the grants secured from MSDC and the help of volunteers through the playing field committee. We continuing to grant fund for stop ball nets for the football pitches and this is still on going. The Parish Council secured some funding through there own accounts to upgrade the play area and this has been a huge success for the village. We are looking to regenerate the pavilion and this will take several hours of volunteer time to secure the funding needed. We have started a small sub-committee who are working towards raising some funds for this project. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity |
Para 1.18 | The benefit to all parties based at the playing field and the wider community who use the facilities will be secure storage for equipment that maintains the facilities. This |
Commission on public benefit
is in line with our charity objective to maintain the recreation ground.
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | N/A |
| Policy on social investment including program related investment |
Para 1.38 | N/A |
| Contribution made by volunteers |
Para 1.38 | Our management committee and the committees of our user groups are all volunteers. |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | By maintaining and improving the facilities and field we are providing a well-equipped play area, open space, and recreational facility for the well-being of all our parish and the wider community. Particularly during the travel restrictions of covid, having a local open space to walk around and access to outdoor activities when permitted, such as youth football, bowl, play equipment including skate ramps and basketball court has been of great benefit to the community. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 |
|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
|---|---|---|
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The Charity is in a reasonable position due to government grants to support small charities that were unable to carry out fundraising in the usual way due to lock downs. Our accounts are regular reviewed to enable us to continue with our main objectives and determine when further fundraising is required or grants sort. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Reserves held are for specific projects, currently a new storage building £18,785.00 and ball stop nets £200.00 and general reserve of £20,609.50 which includes 6 months running costs should income sources be affected. |
| Amount of reserves held | Para 1.22 | £39.594.50 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Charity Commission Scheme |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | A Management Committee on behalf of the Trustees as set out in the Scheme. |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | The Trustee is Haughley Parish Council as a body and therefore the Trustees are the elected members of the Parish Council. They have 2 representatives on the management committee and can nominate another. The remainder of the committee are user group representatives as stated in the Charity Commission scheme. |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | King George’s Field, Haughley |
|---|---|
| Other name the charity uses | |
| Registered charity number | 304761 |
| Charity’s principal address | Ron Crascal Pavilion, Green Road, haughley, IP14 3RA |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
T.Shaw | |
|---|---|---|
| Thirza Shaw | ||
Chair |
||
| 6th January 2023 | ||
| 6th January 2023 |
Haughley Playing Field Receipts and Payments to Yr Ending March 2023
| Income | Budget 2022-23 | 31.03.23 | Variance | |
|---|---|---|---|---|
| Club Rents | £ 2,358.00 | 2,384.54 £ |
||
| Donation | £ 100.00 | 4,600.00 £ |
||
| Electricity/Water | £ 450.00 | 522.52 £ |
||
| Fund Raising | £ 2,500.00 | 2,569.52 £ |
||
| Grants | £ 3,000.00 | 3,000.00 £ |
||
| Pavilion bookings | £ 1,768.00 | 1,256.50 £ |
511.50 -£ |
|
| Pavilion bookings Previos Year | £ 450.00 | 788.00 £ |
||
| Storage Facility | 33,499.24 £ |
33,499.24 £ |
||
| Reserve | £ 2,520.00 | |||
| TOTAL INCOME | £ 13,146.00 | £ 48,620.32 | 35,474.32 £ |
|
| Expenditure | Budget 2022-23 | 31.03.23 | Variance | |
| Audit Fees | £ 25.00 | 25.00 | 0 | |
| Bin Emptying | £ 480.00 | 480.00 | 0 | |
| CleaningServices | £ 1,110.00 | 1,242.85 | 133 | |
| Cleaner Expenses | £ 300.00 | 585.80 | 286 | |
| Command Pest Control | £ 489.00 | 469.20 | (20) | |
| Donation | £ 100.00 | 135.00 | 35 | |
| Electricity | £ 735.00 | 1,375.93 | 641 | |
| Field Expenses | £ 2,150.00 | 1,303.25 | (847) | |
| Inspections | - | 0 | ||
| Insurances/licences | £ 100.00 | 62.00 | (38) | |
| Maintenance | £ 1,000.00 | 2,378.02 | 1,378 | |
| Maintenance - Electrical Conditioning | £ 2,000.00 | |||
| Oil | £ 1,198.00 | 859.48 | (339) | |
| Pavilion deposit refund | - | |||
| Phone/Alarm | £ 2,550.00 | 1,893.98 | (656) | |
| FundraisingExpenses | £ 500.00 | 550.00 | 50 | |
| Pavilion Regeneration Project | 5,265.00 | 5,265 | ||
| Storage FacilityProject | 47,856.80 | 47,857 | ||
| StopBall Net Project | - | 0 | ||
| Wages | 628.31 | |||
| Water | £ 409.00 | 2,383.26 | 1,974 | |
| TOTAL EXPENDITURE | 13,146.00 £ |
67,493.88 | 54,348 | |
| Excess of Receipts over Payments | - £ |
(18,874) | (18,874) | |
I have carried out an independent examination of the financial records of Haughley Playing Fields and in my opinion, the financial statements give a true and fair view of the state of the charity’s affairs as at 31[st] March 2023 and of its incoming resources and application of resources for the year then ended.
I can confirm that all expenses have been paid in accordance with the aims and objectives of the charity and their governing documents.
Signed : Jo Rainbird
Dated : 31[st] July 2023