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2024-04-30-accounts

Trustees’ Annual Report for the period

From 1[st] May 2023 Period start date To 30[th] April 2024 Period end date

Charity name: Bealings Village Hall Trust

Charity registration number: 304752

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 The provision and maintenance of a
village hall, recreation ground and
facilities thereto for the use of the
inhabitants of the parishes of Great &
Little Bealings and the neighbourhood
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 Use of village hall & playing field for
local events.
Hall hired out for dance classes, yoga &
pilates classes, carpet bowls, snooker.
Childrens parties & wakes. Parish
council meetings
Fundraising events by Trustees for
refurbishment projects
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 Charity is run on a not for profit basis
with available excess monies being
used for upkeep and repair of the village
hall and playing field

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference
Policy on grant making Para 1.38 We do not make grants to other
organisations or individuals
Policy on social investment
including program related
investment		 Para 1.38 N/A
Contribution made by
volunteers		 Para 1.38 Volunteers help on Fundraising events
such as pop up pubs and quizzes
Plus at work parties clearing and tidying
the playing field of fallen leaves and
filling rabbit holes etc.

Other

N/A

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 Providing a meeting place for local
residents for village events.
Hiring out the hall and sports court on
the playing field for leisure activities.
The hall and playing field are not just
used by local residents but by others
from a 5-mile radius.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against
objectives set		 Para 1.41 Currently fundraising towards a
replacement roof and external doors.
Plus applying for grants to cover these
costs.
Performance of fundraising
activities against objectives
set		 Para 1.41 We have ringfenced our surplus funds
towards this project plus any monies
raised through fundraisers and
donations from local residents towards
it.
Investment performance
against objectives		 Para 1.41 All surplus funds are held in a deposit
account with CCLA
Other

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 At the end of our financial year 30th April
2024 our funds were £44359 held in our
current & deposit accounts this includes
£9995 grant for the Lottery fund towards
our roof and doors project.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 We aim to hold our ringfenced amounts
in our deposit account
Amount of reserves held Para 1.22 £41644
Reasons for holding zero
reserves		 Para 1.22 N/A
Details of fund materially in
deficit		 Para 1.24 N/A
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 None

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47 Monies received from hiring out the
village hall and playing field sports
court. Plus, fundraising
Annual donations towards upkeep of the
hall and playing field from Great & Little
Bealings Parish Councils
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46 Any surplus funds not required for
immediate known expenditure are kept
in our deposit account.
A description of the principal
risks facing the charity		 Para 1.46 A major event effecting the village hall
which would render it not able to be
used.
Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 Trust Deed
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 Unincorporated
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 Representatives appointed from local
organisations:-
Great Bealings Parish Council
Great Bealings Parochial Church
Council
Little Bealings Parish Council
Little Bealings Parochial Church Council
Elected Members
Co-opted members

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures
adopted for the induction
and training of trustees		 Para 1.51 All new Trustees are given a copy of our
Trust Deed on joining the Trust. Plus,
advice on their responsibilities as a
Trustee
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51 N/A
Relationship with any
related parties		 Para 1.51 N/A
Other

Reference and Administrative details

Charity name Bealings Villate Hall Trust
Other name the charity uses Bealings Village Hall Management Committee
Registered charity number 304752
Charity’s principal address The Street Little Bealings Woodbridge IP13 6LH
Correspondence address:-
c/o Brimar House The Street Little Bealings Woodbridge
IP13 6LH

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20		 Trustee name Office (if any) Dates acted if not for whole
**year **		 Name of person (or body) entitled
to appoint trustee (ifany)
Peter Prentice Chairman Elected Officer
Margaret Wilson Secretary/Treasurer Elected Officer
Keith Beaumont Co-opted
Rev GaryJones Little Bealings PCC
Helen Saagi Little Bealings PC
Julian Haywood
Smith		 Great Bealings PCC
Revd Trevor Harris Great Bealings PC
Frances Hopkins Stood down 10thMay
2023		 Co-opted
Farran (Scott)
Douse		 Stood down 10thMay
2023		 Co-opted

– Corporate trustees names of the directors at the date the report was approved

Director name None

Name of trustees holding title to property belonging to the charity

Trustee name **Dates acted if not for whole year **
None

Funds held as custodian trustees on behalf of others

Description of the assets None held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of
adviser
Name
Address		 Type of
adviser
Name
Address		 Type of
adviser
Name
Address		 Type of
adviser
Name
Address
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
N/A
N/A

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date

||BEALINGS VILLAGE HALL TRUST
01-May-19
30-Apr-20
No (if any)
Charity Name
Receipts andpayments accounts
Period start date
Period end date
To
For the period
from
~~| |~~|BEALINGS VILLAGE HALL TRUST
01-May-19
30-Apr-20
No (if any)
Charity Name
Receipts andpayments accounts
Period start date
Period end date
To
For the period
from
~~| |~~|BEALINGS VILLAGE HALL TRUST
01-May-19
30-Apr-20
No (if any)
Charity Name
Receipts andpayments accounts
Period start date
Period end date
To
For the period
from
~~| |~~|BEALINGS VILLAGE HALL TRUST
01-May-19
30-Apr-20
No (if any)
Charity Name
Receipts andpayments accounts
Period start date
Period end date
To
For the period
from
~~| |~~|BEALINGS VILLAGE HALL TRUST
01-May-19
30-Apr-20
No (if any)
Charity Name
Receipts andpayments accounts
Period start date
Period end date
To
For the period
from
~~| |~~|BEALINGS VILLAGE HALL TRUST
01-May-19
30-Apr-20
No (if any)
Charity Name
Receipts andpayments accounts
Period start date
Period end date
To
For the period
from
~~| |~~|BEALINGS VILLAGE HALL TRUST
01-May-19
30-Apr-20
No (if any)
Charity Name
Receipts andpayments accounts
Period start date
Period end date
To
For the period
from
~~| |~~|BEALINGS VILLAGE HALL TRUST
01-May-19
30-Apr-20
No (if any)
Charity Name
Receipts andpayments accounts
Period start date
Period end date
To
For the period
from
~~| |~~|BEALINGS VILLAGE HALL TRUST
01-May-19
30-Apr-20
No (if any)
Charity Name
Receipts andpayments accounts
Period start date
Period end date
To
For the period
from
~~| |~~|BEALINGS VILLAGE HALL TRUST
01-May-19
30-Apr-20
No (if any)
Charity Name
Receipts andpayments accounts
Period start date
Period end date
To
For the period
from
~~| |~~|BEALINGS VILLAGE HALL TRUST
01-May-19
30-Apr-20
No (if any)
Charity Name
Receipts andpayments accounts
Period start date
Period end date
To
For the period
from
~~| |~~|CC16a
~~~~|| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| |Section A Receipts and payments|Section A Receipts and payments||||||||||||| ||||Unrestricted
funds|||Restricted
funds|Restricted||Endowment
funds||Total funds|Last year|| ||||to the nearest
£||to the nearest|to the nearest £|to the nearest £||to the nearest £||to the nearest £|to the nearest £|| |A1 Receipts|||||||||||||| |Hall Bookings|||9|9,988||-|-||-||9,988|10,117|| |Snooker fees|||1|1,056||-|-||-||1,056|1,320|| |Fundraisingevents|||1|1,838||-|-||-||1,838|2,047|| |Donations|||95|95||-|-||-||95|155|| |Interest from COIF account|||151|151||-|-||-||151|125|| |Solargenerationpayments|||275|275|||||||275|268|| |EDF Wayleavepayment|||49|49|||||||49||| |Parish Council contributions|||1|1,500||-|-||-||1,500|1,500|| |Grants from ESC|||11|11,160||-|-||-||11,160|-|| |Sports Court Takings|||61|61||-|-||-||61|477|| |Sub total(Gross income for_
AR)||(Gross income for
AR)|26,173|26,173||-|-||-||26,173|16,009|| |A2 Asset and investment sales,
(see table).
-
-
-
-
-
-
-
-
-
Sub total -
-
-
-
-
Total receipts
26,173
-
-
26,173
16,009
~~—————~~|||||||||||||| |A3 Payments|||||||||||||| |Cleaners/Contractors costs|||2|2,172||-|-||-||2,172|1,737|| |Repairs & Maintenance|||12|12,828||-|-||-||12,828|556|| |Electricity|||1|1,835||-|-||-||1,835|2,160|| |Water|||173|173||-|-||-||173|130|| |Insurance|||1|1,948||-|-||-||1,948|1,911|| |Hall Safetychecks|||192|192||-|-||-||192|968|| |Hall Window replacements|||-|-|||||||-|24|| |Hall Health & Safety|||250|250||- #|- #|- # |-||250|719|| |Admin expenses|||109|109||-|-||-||109|327|| |Equipment|||25|25||-|-||-||25|362|| |Fees|||349|349|||||||349|351|| |Contractors|||400|400|||||||400|437|| |Sports Court Expenses|||1|1|||||||1|9|| |Expenses -playingfield|||668|668||-|-||-||668|2,229|| |Sub total |||20,950|20,950||-|-||-||20,950|11,920|| |R & M increased by £1 To balance*|||||||||||||| |A4 Asset and investment
purchases, (see table)
-
-
-
-
-
-
-
-
Sub total -
-
-
-
-
Total payments
20,950
-
-
20,950
11,920
~~——————~~|||||||||||||| |Net of receipts/(payments)
5,223
-
-
5,223
4,089
A5 Transfers between funds
-
- -
-
-
A6 Cash funds last year end
-
- -
-
28,292
Cash funds this year end
33,515
-
- 33,515**#
~~SSS45]~~||||||||||||||

CCXX R1 accounts (SS)

13/07/2020

1

Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period
Categories
Signed by one or two trustees on
behalf of all the trustees
B1 Cash funds
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B5 Liabilities
B3 Investment assets
CCXX R2 accounts (SS)		 Maintenance Equipment
Dog Waste & Litter bins
Signature
Maintenance services - playing field
Sports Court prepayments (held in trust)
Benches
Details
Aerial Cableway
Sports Court & accessories
Trim Trail
Main Play Equipment
Toddler Play equipment
HSBC Current Account
COIF deposit account
Paypal account
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Details
Details
Details
Village hall & Playing field & land on which
it stands
Contents of village hall
~~2~~		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
12,408
-
20,967
-
140
-
33,515
-
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
Restricted
-
Restricted
-
Restricted
-
Restricted
-
Restricted
-
Restricted
-
Restricted
-
Restricted
-
Restricted
-
Restricted
-
Fund to which
liability relates
Amount due
(optional)
Restricted
400
Restricted
61
-
-
-
Print Name		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval
~~2~~ ~~13/07/2020~~

CCXX R2 accounts (SS)

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of U I LLJ-IG& On a¢¢ounts for the year ended -40 Io L¥ | 7-Lk Charity no (if any) 3047fz Set out on pages I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended Responsibilities and As the charity trustees of the Trust, you are responsibEe for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"}. I report in respect of my exam ination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5){b) of the Act. I have com pleted my examination. I conf irm that no material matters have come to my attention ") in connection with the examination which gives me cause to believe that in, any materFal respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examinerfs statement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets rf they do not apply. Signed: Date: Name: Relevant professional qualification(s) or body (if any): Address: IER October 2018