## **Trustees’ Annual Report for the period** **From 1[st] May 2023 Period start date To 30[th] April 2024 Period end date** ## **Charity name: Bealings Village Hall Trust** ## **Charity registration number: 304752** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The provision and maintenance of a**
**village hall, recreation ground and**
**facilities thereto for the use of the**
**inhabitants of the parishes of Great &**
**Little Bealings and the neighbourhood**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Use of village hall & playing field for**
**local events.**
**Hall hired out for dance classes, yoga &**
**pilates classes, carpet bowls, snooker.**
**Childrens parties & wakes. Parish**
**council meetings**
**Fundraising events by Trustees for**
**refurbishment projects**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**Charity is run on a not for profit basis**
**with available excess monies being**
**used for upkeep and repair of the village**
**hall and playing field**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**We do not make grants to other**
**organisations or individuals**| |Policy on social investment
including program related
investment|Para 1.38|**N/A**| |Contribution made by
volunteers|Para 1.38|**Volunteers help on Fundraising events**
**such as pop up pubs and quizzes**
**Plus at work parties clearing and tidying**
**the playing field of fallen leaves and**
**filling rabbit holes etc.**| Other **N/A** ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**Providing a meeting place for local**
**residents for village events.**
**Hiring out the hall and sports court on**
**the playing field for leisure activities.**
**The hall and playing field are not just**
**used by local residents but by others**
**from a 5-mile radius.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|**Currently fundraising towards a**
**replacement roof and external doors.**
**Plus applying for grants to cover these**
**costs.**| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|**We have ringfenced our surplus funds**
**towards this project plus any monies**
**raised through fundraisers and**
**donations from local residents towards**
**it.**| |Investment performance
against objectives|Para 1.41|**All surplus funds are held in a deposit**
**account with CCLA**| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**At the end of our financial year 30th April**
**2024 our funds were £44359 held in our**
**current & deposit accounts this includes**
**£9995 grant for the Lottery fund towards**
**our roof and doors project.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**We aim to hold our ringfenced amounts**
**in our deposit account**| |Amount of reserves held|Para 1.22|**£41644**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**None**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Monies received from hiring out the**
**village hall and playing field sports**
**court. Plus, fundraising**
**Annual donations towards upkeep of the**
**hall and playing field from Great & Little**
**Bealings Parish Councils**| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**Any surplus funds not required for**
**immediate known expenditure are kept**
**in our deposit account.**| |A description of the principal
risks facing the charity|Para 1.46|**A major event effecting the village hall**
**which would render it not able to be**
**used.**| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Trust Deed**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Unincorporated**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Representatives appointed from local**
**organisations:-**
**Great Bealings Parish Council**
**Great Bealings Parochial Church**
**Council**
**Little Bealings Parish Council**
**Little Bealings Parochial Church Council**
**Elected Members**
**Co-opted members**| **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|**All new Trustees are given a copy of our**
**Trust Deed on joining the Trust. Plus,**
**advice on their responsibilities as a**
**Trustee**| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**N/A**| |Relationship with any
related parties|Para 1.51|**N/A**| |Other||| ## **Reference and Administrative details** |Charity name|Bealings Villate Hall Trust| |---|---| |Other name the charity uses|Bealings Village Hall Management Committee| |Registered charity number|304752| |Charity’s principal address|The Street Little Bealings Woodbridge IP13 6LH
Correspondence address:-
c/o Brimar House The Street Little Bealings Woodbridge
IP13 6LH| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Peter Prentice|Chairman||Elected Officer| ||Margaret Wilson|Secretary/Treasurer||Elected Officer| ||Keith Beaumont|||Co-opted| ||Rev GaryJones|||Little Bealings PCC| ||Helen Saagi|||Little Bealings PC| ||Julian Haywood
Smith|||Great Bealings PCC| ||Revd Trevor Harris|||Great Bealings PC| ||Frances Hopkins||Stood down 10thMay
2023|Co-opted| ||Farran (Scott)
Douse||Stood down 10thMay
2023|Co-opted| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name None** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year **|| |---|---|---| |**None**||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets None held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**| |---|---|---|---| ||||| ||||| ||||| ||||| |**Name of chief executive or names of senior staff members (Optional information)**|||| ||||| |**Exemptions from disclosure**
Reason for non-disclosure of key personnel details
**N/A**|||| ||**N/A**||| ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date** ||**BEALINGS VILLAGE HALL TRUST**
**01-May-19**
**30-Apr-20**
**No (if any)**
**Charity Name**
**Receipts andpayments accounts**
Period start date
Period end date
**To**
**For the period**
**from**
~~| |~~|**BEALINGS VILLAGE HALL TRUST**
**01-May-19**
**30-Apr-20**
**No (if any)**
**Charity Name**
**Receipts andpayments accounts**
Period start date
Period end date
**To**
**For the period**
**from**
~~| |~~|**BEALINGS VILLAGE HALL TRUST**
**01-May-19**
**30-Apr-20**
**No (if any)**
**Charity Name**
**Receipts andpayments accounts**
Period start date
Period end date
**To**
**For the period**
**from**
~~| |~~|**BEALINGS VILLAGE HALL TRUST**
**01-May-19**
**30-Apr-20**
**No (if any)**
**Charity Name**
**Receipts andpayments accounts**
Period start date
Period end date
**To**
**For the period**
**from**
~~| |~~|**BEALINGS VILLAGE HALL TRUST**
**01-May-19**
**30-Apr-20**
**No (if any)**
**Charity Name**
**Receipts andpayments accounts**
Period start date
Period end date
**To**
**For the period**
**from**
~~| |~~|**BEALINGS VILLAGE HALL TRUST**
**01-May-19**
**30-Apr-20**
**No (if any)**
**Charity Name**
**Receipts andpayments accounts**
Period start date
Period end date
**To**
**For the period**
**from**
~~| |~~|**BEALINGS VILLAGE HALL TRUST**
**01-May-19**
**30-Apr-20**
**No (if any)**
**Charity Name**
**Receipts andpayments accounts**
Period start date
Period end date
**To**
**For the period**
**from**
~~| |~~|**BEALINGS VILLAGE HALL TRUST**
**01-May-19**
**30-Apr-20**
**No (if any)**
**Charity Name**
**Receipts andpayments accounts**
Period start date
Period end date
**To**
**For the period**
**from**
~~| |~~|**BEALINGS VILLAGE HALL TRUST**
**01-May-19**
**30-Apr-20**
**No (if any)**
**Charity Name**
**Receipts andpayments accounts**
Period start date
Period end date
**To**
**For the period**
**from**
~~| |~~|**BEALINGS VILLAGE HALL TRUST**
**01-May-19**
**30-Apr-20**
**No (if any)**
**Charity Name**
**Receipts andpayments accounts**
Period start date
Period end date
**To**
**For the period**
**from**
~~| |~~|**BEALINGS VILLAGE HALL TRUST**
**01-May-19**
**30-Apr-20**
**No (if any)**
**Charity Name**
**Receipts andpayments accounts**
Period start date
Period end date
**To**
**For the period**
**from**
~~| |~~|**CC16a**
~~_~~|| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| |**Section A Receipts and payments**|**Section A Receipts and payments**||||||||||||| ||||**Unrestricted**
**funds**|||**Restricted**
**funds**|**Restricted**||**Endowment**
**funds**||**Total funds**|**Last year**|| ||||**to the nearest**
**£**||**to the nearest**|**to the nearest £**|**to the nearest £**||**to the nearest £**||**to the nearest £**|**to the nearest £**|| |**A1 Receipts**|||||||||||||| |Hall Bookings|||**9**|**9,988**||**-**|**-**||**-**||**9,988**|**10,117**|| |Snooker fees|||**1**|**1,056**||**-**|**-**||**-**||**1,056**|**1,320**|| |Fundraisingevents|||**1**|**1,838**||**-**|**-**||**-**||**1,838**|**2,047**|| |Donations|||**95**|**95**||**-**|**-**||**-**||**95**|**155**|| |Interest from COIF account|||**151**|**151**||**-**|**-**||**-**||**151**|**125**|| |Solargenerationpayments|||**275**|**275**|||||||**275**|**268**|| |EDF Wayleavepayment|||**49**|**49**|||||||**49**||| |Parish Council contributions|||**1**|**1,500**||**-**|**-**||**-**||**1,500**|**1,500**|| |Grants from ESC|||**11**|**11,160**||**-**|**-**||**-**||**11,160**|**-**|| |Sports Court Takings|||**61**|**61**||**-**|**-**||**-**||**61**|**477**|| |**_Sub total_**_(Gross income for_
_AR)_||_(Gross income for_
_AR)_|**26,173**|**26,173**||**-**|**-**||**-**||**26,173**|**16,009**|| |**A2 Asset and investment sales,**
**(see table).**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total receipts_**
**26,173**
**-**
**-**
**26,173**
**16,009**
~~—————~~|||||||||||||| |**A3 Payments**|||||||||||||| |Cleaners/Contractors costs|||**2**|**2,172**||**-**|**-**||**-**||**2,172**|**1,737**|| |Repairs & Maintenance|||**12**|**12,828**||**-**|**-**||**-**||**12,828**|**556**|| |Electricity|||**1**|**1,835**||**-**|**-**||**-**||**1,835**|**2,160**|| |Water|||**173**|**173**||**-**|**-**||**-**||**173**|**130**|| |Insurance|||**1**|**1,948**||**-**|**-**||**-**||**1,948**|**1,911**|| |Hall Safetychecks|||**192**|**192**||**-**|**-**||**-**||**192**|**968**|| |Hall Window replacements|||**-**|**-**|||||||**-**|**24**|| |Hall Health & Safety|||**250**|**250**||**- #**|**- #**|**- # **|**-**||**250**|**719**|| |Admin expenses|||**109**|**109**||**-**|**-**||**-**||**109**|**327**|| |Equipment|||**25**|**25**||**-**|**-**||**-**||**25**|**362**|| |Fees|||**349**|**349**|||||||**349**|**351**|| |Contractors|||**400**|**400**|||||||**400**|**437**|| |Sports Court Expenses|||**1**|**1**|||||||**1**|**9**|| |Expenses -playingfield|||**668**|**668**||**-**|**-**||**-**||**668**|**2,229**|| |**_Sub total_ **|||**20,950**|**20,950**||**-**|**-**||**-**||**20,950**|**11,920**|| |***R & M increased by £1 To balance**|||||||||||||| |**A4 Asset and investment**
**purchases, (see table)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total payments_**
**20,950**
**-**
**-**
**20,950**
**11,920**
~~——————~~|||||||||||||| |**_Net of receipts/(payments)_**
**5,223**
**-**
**-**
**5,223**
**4,089**
**A5 Transfers between funds**
**-**
**- -**
**-**
**-**
**A6 Cash funds last year end**
**-**
**- -**
**-**
**28,292**
**_Cash funds this year end_**
**33,515**
**-**
**- 33,515**#
~~SSS45]~~|||||||||||||| CCXX R1 accounts (SS) 13/07/2020 1 |**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|| |---|---|---|---| |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**
CCXX R2 accounts (SS)|Maintenance Equipment
Dog Waste & Litter bins
Signature
Maintenance services - playing field
Sports Court prepayments (held in trust)
Benches
**Details**
Aerial Cableway
Sports Court & accessories
Trim Trail
Main Play Equipment
Toddler Play equipment
HSBC Current Account
COIF deposit account
Paypal account
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**Details**
**Details**
Village hall & Playing field & land on which
it stands
Contents of village hall
~~2~~|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**12,408**
**-**
**20,967**
**-**
**140**
**-**
**33,515**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
Restricted
**-**
Restricted
**-**
Restricted
**-**
Restricted
**-**
Restricted
**-**
Restricted
**-**
Restricted
**-**
Restricted
**-**
Restricted
**-**
Restricted
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
Restricted
**400**
Restricted
**61**
**-**
**-**
**-**
Print Name|**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| ||||| ||~~2~~||~~13/07/2020~~| CCXX R2 accounts (SS) CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of U I LLJ-IG& On a¢¢ounts for the year ended -40 Io L¥ | 7-Lk Charity no (if any) 3047fz Set out on pages I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended Responsibilities and As the charity trustees of the Trust, you are responsibEe for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"}. I report in respect of my exam ination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5){b) of the Act. I have com pleted my examination. I conf irm that no material matters have come to my attention ") in connection with the examination which gives me cause to believe that in, any materFal respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examinerfs statement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets rf they do not apply. Signed: Date: Name: Relevant professional qualification(s) or body (if any): Address: IER October 2018