Charity Commission, No 304744.
Constable Memorial Hall
East Bergholt
Financial Statements
Year Ended 31 December 2021
Charity Commission, No 304744.
Annual report for the year ended 31 December 2021
The Trustees present their report for the year ended 31 December 2021
The Trustees during the year were:
Co-opted Members Elected Members
Mrs V James (Chairman) Ms C Lavell (East Bergholt Ballet School)
Mr A Cross (East Bergholt Community Council) Ms S Davies (Cinema club representative)
Mrs J Scott (Secretary) Mr J Price (U3A representative)
Mr A James (Booking Secretary) Mrs C Moss (East Bergholt Women’s Institute)
Mr K Breton (Treasurer & Gandish Rd rep) Mr R Lansdell (EB Parish Council)
Mr C Bratchell (Co-opted Member) Mr R Bramwell (East Bergholt Drama Society)
Ms H Hawes (Events)
Election of trustees
Election of officers is normally made annually at the AGM each April in accordance with the trust deed. (This year circumstances have meant the earliest AGM date was June 2022) It states the named organisations which together may elect their members (no more than 8) or co-opted representations (no more than 7) to manage the Constable Hall as trustees.
This year the date of the Annual General Meeting is 29[th] June.
The charity was established by the Trust Deed dated 21 January 1956, and is registered with the Charity Commission, No 304744. The charity’s address is Gandish Road, East Bergholt COLCHESTER CO7 6TP.
Objects, Organisation and activities
Charity Commission, No 304744.
The charity is established to enhance the community life of the inhabitants of East Bergholt by providing communal facilities and promoting community projects of a charitable nature.
The Village Hall is available for hire by any individual or organisation in accordance with the standard hiring agreement and scale of charges adopted for the year. It is intended that the scale of charges be sufficient to generate enough income to meet all expenditure incurred in providing the Hall.
The charity is organised as an independent association of local residents with a managing committee comprising elected and nominated members. Activities include the provision of the Village Hall as a permanent community facility and a variety of community projects as funds permit from time to time.
Activities undertaken and summary of performance in the year.
The Constable Hall re-opened to our customers in 01/01/2021 in accordance with the COVID regulations at the time. Booking receipts only started to pick up in the latter half of the year and resulted in booking income of £4913 (2020 receipts were £ 6356) The incoming resources for the year have been significantly boosted by Suffolk County Council’s COVID grants of £13171. Other generous business local council grants have added significantly to the income throughout the year. This has resulted in total incoming resources for the year o£ £35,793 and increased our Current and Business accounts to £13014 and £21,277 respectively. This will allow the committee to consider expenditure on major projects it has been considering for some time such as improving/repairing the external fabric of the Hall.
The major ongoing hall running expenditure this year is on the following items:
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1) Repairs and maintenance of £4415 included £3523 expenditure on a major repair/sanding of the main hall floor.
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2) Public liability insurance at £1,199(2019=£1,140)
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3) Legal expenses of £1311 to advise and progress the new CIO constitution to completion. (See below)
The major project of 2021 was a thorough refurbishment and new décor for the Benneworth lounge. It was funded from the Community Account using much of the generous grant from Babergh Council. The Benneworth project has nearly completed and has so far cost around £14,700 of which £13,100 was funded by ‘COVID related income grants. The committee are very keen to use both COVID and Business grant monies promptly to improve facilities and encourage customers to use them.
Charity Commission, No 304744.
The refurbishment of the Benneworth Lounge has, this year, added just over £13,000 to result in a net book value of over £139,600). The resultant capital depreciation on fixtures and fittings was £7602.
Sallie Davies has been leading the move to revise the original Constable Hall Constitution (circa 1956) and it is likely that the CIO Constitution draft may be accepted by the Charity Commission next year. This will be a significant milestone for the committee. Thank you Sallie.
Once again, the Constable Hall Committee wishes to thank the East Bergholt Parish Council for their annual grant of £500 towards the running of the hall and payment of £13.50 for the rent of the playing field. It is much appreciated and not taken for granted. The committee have been agreeing the boundary between the Sports Pavilion and the Constable Hall Premises with their respective committees. An agreement is expected shortly. The parish council have also taken an active interest on this activity.
Above all the committee thank our regular and new users for their custom. The committee has made major improvements to all hall rooms (main hall, kitchen, toilets and Benneworth Lounge) to ensure the hall is in 1[st] Class condition for a wide variety of users.
The Constable Hall is meeting costs and making a surplus. The committee will continue to improve the premises throughout 2022 and beyond.
Finances
The attached financial statements show that the current financial position of the hall is satisfactory and funds exist to make repairs and improvements. Receipts, especially from the COVID related and business grants, have enabled the hall to maintain funds at a high level throughout the year. The Committee are requested to accept these accounts as sound.
K Breton
Treasurer
This report was approved by the Trustees on the 29[th] June 2022.
Charity Commission No 304744- 2021 Balance Sheet conwd 21 03,xls COTABLE pTr)RIAL HALL Balance at Decertr3)21 Year 21 X119 Fixed a95ets 145,264 139,694 95,065 Current asts DebtotB and preptynnts Cash in 8ank On Deposit cutrent ac count Cash in Hand loo 21309 13014 loo 13308 10439 1873 4796 14899 34425 23848 21560 Current Llatiistlts Creditors and accrua5 current aets 34425 179689 23848 163542 21560 116625 ReFYesented b<. AccurrnAated unrelcted fun At Ilan2021 Net inconlng resources for the year At 31 Decen-tK 2021 149,792 16146 102.875 46917 93.772 9103 165939 149792 102875 AccwTrJated reirted funth At 11 wKJary 2021 Net Incorring resources for the year 13750 13750 13750 137SO 179689 13750 163542 13750 116625 At 31 tceTthr2l
Charity Commission No 304744 - 2021 Fixed Assets clad 21 03MIs c(STABLE MCYIIAL FblLL EAST BERGH(LT N(tssto finanaal &tanerts f( ear Decembw XI21 Fixed assds Hall arnl C¥ Pak Flxttns ald flulngs Hai a1 C* Pak Flxttns ald fllllngs T(tal T(tal At l amary 20 Adaiticns At 31 DeCnb 20 61, 226 13862 13172 2CO. 1317 61.226 87, 290 Sl, 572 148, 516 51, 57 Depredallon Cunlth to 11 anry 2019 P rrMd& fcrthe ye At 31 Decwnbw 20Z) 6Q 394 7,2 67. 996 6Q39 53 451 6, 943 6Q 394 53 451 67.99 6Q39 Nd bk ValuB At 31 Decqnbw At 31 Decvnbw 20 61, 226 78468 61. 226 33 839 9506
(HARITY COMMISSION FOR ENGLAND AND WAIES Independent examinerfs report on the accounts Section A Independent Examiner"s Report Report to the trusttt members of On accounts for tho year ended ZK Charlty no {If any) S 074 Sot out on pagét I report lo trustees w my examination of the accounts of the al)oN tharty fthe Trusf) for the year ervjed Ro$pon$lbllltl•• and basls of report As the charrtvs truste•s. you ar• responsible for the preparation of th8 accounts in accordance wilh the rtyuirements of the Charities Act 2011 he A). I report in respect of my examination of the Trusys accounts carried out under seLion 145 of the 2011 Act arKI in carying out my examination, I have follod all the applicable Directions given by the Charty Commission under soctson 145(5)(b) of tho Act Ind•p•nd•nt examlnerfs 8tatem•nt I hab Complet my examination. l o)nfim that no material matters h8vg come to my attention in connection with the examination ¢olko 4818 which gples me cause to believe that in, any material the accounting records wern not kapt in accordance wilh 8edion 130 of the Chariti'es Act,. or the accounts dKI not accord vAth the acnxjnts'ng records: or the accounts dKI not compty wrth the applicable requirements concerning the forni arKI content of a(tounts set wt in the Ch8ritres (Accourts arKI Rep(xts) Regulations 2008 other than any requirement that the accounts give a Irue and fairf which is not a matter consKlered as part of an independent exafflination. I ha no concems and have come across no other matters in connection with the eyaMinati to which attenb'on should be drawn in this report in order to enable a proper underknndirKJ of the 8cc#)unts to be reached. . F¥e8se te the Kd8 in the brackets rfthey do not 8ppty. Slgned: Relevant professlonal quallfl&itlon{s) or body C&L44 IER Oct 2018
{If any): Addr688: Section B Disclosure Onty complete rf the examiner needs to hwJhIht material matters of conrn (see CC32. Independent examinats'on of charrty accounts: direth'on5 and guidance for examiners). Gfve here brlef detslls of any Items that the examlner wlshe8 to dlsclose. IER Oct 2018