Independent Examinerfs Report Report to the trustees/ members of Copdock and Washbrook Village Hall On accounts for the year ended 31st October 2024 Charfty no 304731 Responsibllltles I report to the trustees on my examination of the and basts of accounts of Copdock and Washbrook Village Hall ("the report Trusyj for the year ended 3 1st of October 2023. As the charlty's trustees. you are responsible for the preparation of the accounts in accordance with the requirements ofthe Charities Art 2011 ('*he Affj. I report in respect of my examination of the Trusvs accounts carried out under section 145 of the 2011 Art and in carrying out my examination. I have followed all the applicable Directions given by the Charity Commisslon under section 145(5)(b) of the ACL Independent I have completed my examination. I conflrni that no examinerfs material matters have come to my attention An statement connection with the examination. which gives me cause to believe that in, any material respecL. the accounting records were not kept in accordance with sectton 130 of the Charittes Act; or the accounts did not accord with the accounting record& I have no concerns and have come across no other matters in connectfion with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Slgned: Date: 19th Feb 2025 Name: David Lincoln Relewant professlonal qualificatlon(s) or body {If any): Chartered Institute of Public Finance Accountancy Address: Bam House Cherry Wood Back Lane Washbrook Ipswich IP8 3SN
Copdock and Washbrook Village Hall Financial Statements 31st October 2024 Charlty Registration 304731
Copdock and Washbrookvillage Hall Charity Registration 304731 Balance Sheet as at 31st October 2024 31110124 31110/23 Current Assets - all Unrestricted Stocks Cash at Bank and in hand 2,011 65,140 67,151 2,011 53,400 55,411 Note 2 Financed by: Unrestricted Accumulated Balance b/f Surplus/Deficit - for period Surplus Carried Forward 55,411 11,740 67,151 46,352 9,059 55,411 Note l Bar Account 2024 2023 Opening Stock Gross Takings Cost of Sales Closing Stock 2,011 13,606 6,848 2,011 1,600 16,702 7,308 2,011 Gross Profit 6.758 9.805 2,024 2,023 Note 2 Bank and Cash Accounts Current Account 70226610 Current Account 30227013 Savings Account Float Totsl 18,604 8,437 37,899 200 65.140 12,569 4,369 36,262 200 53.400
Copdock and Washbrookvillage Hall Charity Registration 304731 Recelpts and Payments Account for Year ended 31st Ortober 2024 2024 2023 Receipts Hall Hire Bar Net Income (Note 1) Beer Festival Interest Feed in Tariff Grants - Babergh Total Income 45,894 6,758 15,096 1,637 1,030 10,000 80,415 38,045 9,805 1,259 1,228 50,337 Payments Rates Water Rates Light, Heat and Power Insurance Licences Hall Manager Bar Staff Repairs and Renewals Waste servIs Cleaning Sundry Expenses Computer and Equipment Costs Beer Festival Beer Festival Local Group Grants 99 268 3,444 855 94 222 3,077 707 180 11,270 3,001 12,723 1,935 3,918 956 3,195 12,777 2,984 22,368 2,157 4,375 2,893 3,375 10,246 2,834 Total Expendlture 68,675 41,278 Net Surplus 11,740 9,059 Chair . 01. 2cJir Treasurer .
Copdock and Washbrook Vlllage Hall AGM 2024 Chairperson's Report As in previous years, I'm pleased to be able to report that the Village Hall continues to be well utilised, well maintained and is on a sound financial footing. As a reminder, the running of the village hall is mainly down to the Hall Manager and Treasurer with a regular input from the bar staff. They all do a fantastic job to keep everything running smoothly and efficiently. There have been a couple of changesladditions this year: Adrian Ward stepped down as Treasurer in the summer and has been replaced in the interim by Debbie Tyrell (who is also the Parish Council rep); and Debbie (2), Alysha, Hayley and Alison have joined Sue as bar staff. I'd like to thank Adrian for his contributions and commitment over the past 4 years and wish him continued success as Chair of the Parish Council. The Village Hall is booked out much of the week with regular, long- standing bookings and weekends are mainly taken up with parties and fayres. During the year we have seen an increase in the number of corporate and statutory organisations hiring the hall for business meetings and training sessions. Thanks to lan's forward thinking and purchasing we have good quality reSoUrS (projector, screen. sound-system. 2 Tv's and flipcharts) to offer these businesses which has made a big difference. Every year we make repairs and improvements and in 2024 this proved no different with insulation being installed across most of the roofing space. Before this work could be done the loft needed to be cleared and cleaned which was no small task for the hall manager and helpers. This was funded in part by Babergh and Mid Sufftilk District Councils following a successful application and from our own profits. The next significant upgrade to the hall is the rep1arnent of the window and stage curtains. We have just received a revised quote having chosen the materials and are working closely with the local curtain company. The County Councillor and District Councillors were approached for assistance in fvnding from their Locality Budgets, but to date, no reply has been forthcoming. The Parish Council was approached for CIL funding as it was advertising for local organisations to apply for this, but when l enquired, I was advised to apply to the National Lottery 'Awards for All, funding. This takes a minimum of 16 weeks to be processed and then there would be a wait for ordering and fitting the curtains, so we have decided to fund this ourselves. As usual, there were a range of other smaller repairs and replaMentS necessary to keep the hall and its equipment in good working order and as the Village Hall is in great condition (and whilst we have no major works planned for the next 12 months), we will of course continue with the regular maintenance regime to keep everything in top condition.
The Village Hall held a Beer Festival in June which was organised by Adrian Ward and a group of helpers. It was the first of its kind at the hall and whilst the weather was good, and the event a success, it was a lot of hard work and made little actual profit from the beer sales. Food and takings from the village hall bar bolstered profit to a good sum of which the following village organisations applied for and received funding: Allotments: £750 extension of watering scheme Pre-school: £500 electrical equipment St Peters Church: £500 hedge trimmer Primary School: £750 new handwriting scheme Village Hall: £750 curtains and children's paty (for impoverished families) Copdock PTA: £250 white Boards I hope the village hall continues to be a successful and well utilised asset for the village in the year ahead. I would personally like to thank lan, Debbie and Sue for their hard work and commitment and over the past year, and hope they manage to get some respite between now and the new year. I would also like to take this opportunity to thank all the Village Hall users, Committee members and the people of the village for their support during the past twelve months. Watson Chairp son Copdock and Washbrook Village Hall