Independent Examinerfs Report
Report to the
trustees/
members of
Copdock and Washbrook Village Hall
On accounts for
the year ended
31st October 2024
Charfty
no
304731
Responsibllltles I report to the trustees on my examination of the
and basts of
accounts of Copdock and Washbrook Village Hall ("the
report
Trusyj for the year ended 3 1st of October 2023.
As the charlty's trustees. you are responsible for the
preparation of the accounts in accordance with the
requirements ofthe Charities Art 2011 ('*he Affj.
I report in respect of my examination of the Trusvs
accounts carried out under section 145 of the 2011 Art
and in carrying out my examination. I have followed all
the applicable Directions given by the Charity
Commisslon under section 145(5)(b) of the ACL
Independent I have completed my examination. I conflrni that no
examinerfs material matters have come to my attention An
statement connection with the examination. which gives me cause
to believe that in, any material respecL.
the accounting records were not kept in
accordance with sectton 130 of the Charittes Act;
or
the accounts did not accord with the accounting
record&
I have no concerns and have come across no other
matters in connectfion with the examination to which
attention should be drawn in this report in order to
enable a proper understanding of the accounts to be
reached.
Slgned:
Date:
19th Feb 2025
Name:
David Lincoln
Relewant
professlonal
qualificatlon(s)
or body {If
any):
Chartered Institute of Public Finance Accountancy
Address:
Bam House Cherry Wood Back Lane Washbrook Ipswich
IP8 3SN

Copdock and Washbrook Village Hall
Financial Statements
31st October 2024
Charlty Registration 304731

Copdock and Washbrookvillage Hall
Charity Registration 304731
Balance Sheet as at 31st October 2024
31110124
31110/23
Current Assets - all Unrestricted
Stocks
Cash at Bank and in hand
2,011
65,140
67,151
2,011
53,400
55,411
Note 2
Financed by:
Unrestricted Accumulated Balance b/f
Surplus/Deficit - for period
Surplus Carried Forward
55,411
11,740
67,151
46,352
9,059
55,411
Note l Bar Account
2024
2023
Opening Stock
Gross Takings
Cost of Sales
Closing Stock
2,011
13,606
6,848
2,011
1,600
16,702
7,308
2,011
Gross Profit
6.758
9.805
2,024
2,023
Note 2 Bank and Cash Accounts
Current Account 70226610
Current Account 30227013
Savings Account
Float
Totsl
18,604
8,437
37,899
200
65.140
12,569
4,369
36,262
200
53.400

Copdock and Washbrookvillage Hall
Charity Registration 304731
Recelpts and Payments Account for Year ended 31st Ortober 2024
2024
2023
Receipts
Hall Hire
Bar Net Income (Note 1)
Beer Festival
Interest
Feed in Tariff
Grants - Babergh
Total Income
45,894
6,758
15,096
1,637
1,030
10,000
80,415
38,045
9,805
1,259
1,228
50,337
Payments
Rates
Water Rates
Light, Heat and Power
Insurance
Licences
Hall Manager
Bar Staff
Repairs and Renewals
Waste servI￿s
Cleaning
Sundry Expenses
Computer and Equipment Costs
Beer Festival
Beer Festival Local Group
Grants
99
268
3,444
855
94
222
3,077
707
180
11,270
3,001
12,723
1,935
3,918
956
3,195
12,777
2,984
22,368
2,157
4,375
2,893
3,375
10,246
2,834
Total Expendlture
68,675
41,278
Net Surplus
11,740
9,059
Chair
. 01. 2cJir
Treasurer .

Copdock and Washbrook Vlllage Hall
AGM 2024 Chairperson's Report
As in previous years, I'm pleased to be able to report that the Village Hall continues
to be well utilised, well maintained and is on a sound financial footing. As a
reminder, the running of the village hall is mainly down to the Hall Manager and
Treasurer with a regular input from the bar staff. They all do a fantastic job to keep
everything running smoothly and efficiently.
There have been a couple of
changesladditions this year: Adrian Ward stepped down as Treasurer in the summer
and has been replaced in the interim by Debbie Tyrell (who is also the Parish
Council rep); and Debbie (2), Alysha, Hayley and Alison have joined Sue as bar
staff. I'd like to thank Adrian for his contributions and commitment over the past 4
years and wish him continued success as Chair of the Parish Council.
The Village Hall is booked out much of the week with regular, long- standing
bookings and weekends are mainly taken up with parties and fayres. During the
year we have seen an increase in the number of corporate and statutory
organisations hiring the hall for business meetings and training sessions. Thanks to
lan's forward thinking and purchasing we have good quality reSoUr￿S (projector,
screen. sound-system. 2 Tv's and flipcharts) to offer these businesses which has
made a big difference.
Every year we make repairs and improvements and in 2024 this proved no different
with insulation being installed across most of the roofing space. Before this work
could be done the loft needed to be cleared and cleaned which was no small task for
the hall manager and helpers. This was funded in part by Babergh and Mid Sufftilk
District Councils following a successful application and from our own profits. The
next significant upgrade to the hall is the rep1a￿rnent of the window and stage
curtains. We have just received a revised quote having chosen the materials and
are working closely with the local curtain company. The County Councillor and
District Councillors were approached for assistance in fvnding from their Locality
Budgets, but to date, no reply has been forthcoming. The Parish Council was
approached for CIL funding as it was advertising for local organisations to apply for
this, but when l enquired, I was advised to apply to the National Lottery 'Awards for
All, funding. This takes a minimum of 16 weeks to be processed and then there
would be a wait for ordering and fitting the curtains, so we have decided to fund this
ourselves. As usual, there were a range of other smaller repairs and repla￿MentS
necessary to keep the hall and its equipment in good working order and as the
Village Hall is in great condition (and whilst we have no major works planned for the
next 12 months), we will of course continue with the regular maintenance regime to
keep everything in top condition.

The Village Hall held a Beer Festival in June which was organised by Adrian Ward
and a group of helpers. It was the first of its kind at the hall and whilst the weather
was good, and the event a success, it was a lot of hard work and made little actual
profit from the beer sales. Food and takings from the village hall bar bolstered profit
to a good sum of which the following village organisations applied for and received
funding:
Allotments: £750 extension of watering scheme
Pre-school: £500 electrical equipment
St Peters Church: £500 hedge trimmer
Primary School: £750 new handwriting scheme
Village Hall: £750 curtains and children's paty (for impoverished families)
Copdock PTA: £250 white Boards
I hope the village hall continues to be a successful and well utilised asset for the
village in the year ahead. I would personally like to thank lan, Debbie and Sue for
their hard work and commitment and over the past year, and hope they manage to
get some respite between now and the new year.
I would also like to take this opportunity to thank all the Village Hall users, Committee
members and the people of the village for their support during the past twelve
months.
Watson
Chairp
son Copdock and Washbrook Village Hall