Wedmore Playing Fields Management Committee Registered Charity Number: 304665 Reports and Accounts for the year ended 31 March 2025
WEDMORE PLAYING FIELDS MANAGEMENT COMMirrEE CHARITY DETAILS CHARITY NAME The Sports Field CHARITY REGISTRATION NUMBER 304665 GOVERNING INSTRUMENT The charity is govemed by a Scheme of Regulation under the Charities Act 2011. PRINCIPAL ADDRESS Wedmore Playing Fields Blackford Road Wedmore Somerset BS28 4BS CONTACT lan Monson Ashleigh House Mudgley Road Wedmore Somerset BS28 4DF BANKERS CAF BANK LIMITED Kings Hill West Malling Kent ME19 4TA INDEPENDENT EXAMINER Adam Turrell Maxwells Chartered Accountants 4 King Square Bridgwater TA6 3YF The organisation is governed by a Board of Trustees. Page I
WEDMORE PLAYING FIELDS MANAGEMENT cOMMIEE TRUSTEES, REPORT 2025 OBJECTIVE To provide publicly accessible buildings, facilities and open spaces for the purpose of recreation for the inhabitants of the Parish of Wedmore and the wider catchment area of those sporting clubs resident on the site. Sharing a common effort to advance amateur sport, training, recreation, education, leisure-time occupation to support the fitness and well-being of the local community. GOVERNANCE The charity was constituted under a trust deed on 26 October 1962 which controls its governance and management. The public benefit of the charity is achieved by its objectives and aims. The appointment and removal of trustees is decided by a vote at each AGM. There is no restriction on the charities powers to invest and the investment strategy is decided by the trustees. Investments are made in low risk funds. VOLUNTEERS The charity is dependent upon volunteers for its operations and these volunteers are dealt with in a fair and professional way. TRUSTEES lan Monson Richard Banwell Raymond Newell Matthew Lloyd Michael Gill Trevor Savage Jack Williams Dominic Chick David Nicholls Philip Patch Chaimian Treasurer RISK MANAGEMENT The major risks to which the charity is exposed, as identified by the trustees, have been reviewed and systems and insurances have been established to mitigate those risks and provide reasonable assurance against fraud and error. Complaints should be made in writing to the trustees at the principal address. Page 2
WEDMORE PLAYING FIELDS MANAGEMENT COMMITTEE TRUSTEES, REPORT 2025 (continued) SUMMARY OF MAIN ACTIVITIES AND ACHEIVEMENTS The provision of recreational and leisure facilities for the community, through the maintenance and development of amenities at the Playing Fields, In 2012 the WPFMC embarked on an ambitious development programme to improve the playing fields and the facilities. The original 8.02-acre site on Blackford Road had been a sports field since the 1938. An opportunity arose to purchase two agricultural fields adjoining the site on its westem boundary. The purchase was completed in 2012. Each member club was involved in the design of the ambitious development plan. Additional facilities and improvements provided to date include: 2 additional football pitches. Completed Aug'14 2 mini football pitches. - Completed Aug'14 An all-weather 2-bay cricket net. Completed Aug'15 An enlarged inclusive play area. Completed Dec'13 5 new tennis courts Completed May'15 An all-weather multi use games area. Completed Jul'15 Retention of the YFC bonfire site. Completed Mar'14 Creation of a 'Village field, for village events. Completed Mar'15 Increased parking provision. Completed Mar'14 YFC tug-of-war training rig Completed Jan'16 A new sports pavilion with 4 changing rooms, officials, rooms, clubroom, kitchen, bar, ladies, gents and disabled toilets, first floor function room. The pavilion also includes a public WC to serve the site when the pavilion is not open. Ground Floor completed May'19 Surfacing of extended Car Park Completed Aug'19 Replad existing multi use games area with new 3G small-sided football pitchlMUGA Completed Mar'22 Completed Mar'23 Installed Dec'23 First floor Club Room Battery storage The village field was ploughed and reseeded in September 2022 and brought into use as an additional 5v5 small-sided football pitch for the season 2023-24. The much-improved field hosted the 2023 Wedmore Harvest Home and can provide a venue for future village events. A new battery storage facility was instslled in December 2023 allowing for the storage of electricity generated from the existing PV array. This fvrther increases the environmental sustainability of the Playing Fields and reduces costs. The new multi-use games area and first floor club room completed in recent years are proving to be exlIent facilities for the affiliated clubs and local community as well as generating regular income. Page 3
WEDMORE PLAYING FIELDS MANAGEMENT COMMIThEE TRUSTEES, REPORT 2025 (continued) An extemal fire escape was added to the club room in early 2024, doubling the capacity. Rent charged to the affiliated clubs was reduced by 250/0 in 2024125 following a rent review. The trustees continue to progress the charitable activities of the charity, and income and expenditure during the year was considered satisfactory for this purpose. SIGNED ON BEHALF OF THE TRUSTEES: ainnan Date 05/06/25 Page 4
WEDMORE PLAYING FIELDS MANAGEMENT COMMIThEE STATEMENT OF TRUSTEES, RESPONSIBILITIES Charity law requires the twstees to prepare financial statement for each financial year, which give a true and fair view of the state of affairs of the charity and of its financial activities for that period and adequately distinguish any material special trust or other restricted fund of the charity. In preparing those financial statements the trustees are required to:_ (a) select suitable accounting policies and then apply them consistently; {b} make judgements and estimates that are reasonable and prudent; (c) state whether the policies adopted are in accordance with the appropriate SORP on Accounting by Charities and the Accounting Regulations, and with applicable accounting standards, subject to any material departures disclosed and explained in the financial statements; (d) prepare the financial ststements on the going concem basis unless it is inappropriate to assume that the charity will continue in business. The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with applicable Accounting Standards and Statements of Recommended Practice and the regulations made under s145 of the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud or other irregularities. Page 5
WEDMORE PLAYING FIELDS MANAGEMENT COMMITTEE Independent examiner's report to the Trustees I report on the accounts of the Wedmore Playing Fields Management Committee (aka 'The Sports Field,) for the year ended 31 March 2025. RESPONSIBILITIES AND BASIS OF THIS REPORT As the charity twstees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act,). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and the examination to be carried out in accordan with the general directions given by the Charity Commission under section 145(5)(b) of the Act. INDEPENDENT EXAMINER'S STATEMENT I have completed my examination. I confinn that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1 . accounting records were not kept in respect of the Trust as required by section 130 of the Act. or 2. the accounts do not accord with those records: or 3. the accounts do not comply with the applicable requirements conceming the fom and content of the accounts set out in the Charities (Accounts & Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered part of an independent examination. The procedures undertaken do not provide all the evidence that would be required by an audit, and consequently, I do not express an audit opinion on the view given by the accounts. I have no COnrnS and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Adam Turrell BA (Hons), FCA - ICAEW Maxwells Chartered Accountants 4 King Square Bridgwater Somerset TA6 3YF Date: S. E.2 S Page 6
WEDMORE PLAYING FIELDS MANAGEMENT COMMIThEE Income and Expenditure Account- Year to 31st March 2025 2024-25 Expenditure 2023-24 (for reference) 19,125 -124 Income Net 18,208 129 Rent Utilities Advertising MUGA Club Room Clubhouse Maintenance Grounds Maintenance Grass Cutti ng Cleaning Insurance 18,208 12,274 3,500 7,113 3,271 500 -12,145 3,500 5,209 2,106 -1,870 -9,824 4,530 -1,843 -3,361 -1,145 3.271 -1,556 -6,230 -5,617 -3,542 -3,250 -2,056 -6,230 -5,617 -3,542 -3,250 Car Park 1,500 1,500 First Floor Project Battery storage Professional Fees 4,328 -4,328 -9,860 -3,145 -1, 768 -1,969 Equipment Donations -807 -967 10,101 10.101 16,814 Other TOTAL INCOME 607 -696 -293 57,074 -41,784 15,291 10,670 Tax RETAINED SURPLUS/DEFICIT 15,291 10,670 Page 7
WEDMORE PLAYING FIELDS MANAGEMENT COMMIThEE Balance Sheet as at 31st March 2025 As at 3V03125 As at 31/03/24 FIXED ASSErs: Tangible CURRENT ASSErs: Cash at bank CAF Cash CAF Gold 1,628 30,061 1,928 18,965 De btors Rent VAT Trade 1,354 165 815 Prepayments -654 31504 21,758 LIABILITIES: Invoices VAT Retentions and accruals Deposits held 326 83 5,593 3,900 3,850 9,575 NEfASSETS 27,474 12,183 FINANCED B Y.. Balance brought forward Surplus of income over expenditure TOTAL FUNDS 12, 183 15,291 1,513 10,670 27,474 12,183 Restrlrtedfunds.. Public toilet MUGA - Pitch Replotrment Fund Totol 765 14,467 15.232 361 8,867 9228 Unrestrictedfvnds.. 12242 2.955 Totalfunds.. 27A74 12,183 SIGNED ON BEHALF OF THE TRUSTEES: Richard Banw61, Treasurer Page 8
WEDMORE PLAYING FIELDS MANAGEMENT COMMirrEE Accounting policies Basls of preparing the financial statements The financial statements of the Charity, which is a public benefit entity under FRS 102, have been prepared in accordan with the Charities SORP (FRS 102) Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Ireland (FRS 102) (effective 1 January 2019). appliGable in the UK, and the Charities Act 2011. The financial statements have been prepared on a cash basis under the historical cost convention. Income All income is recognised once the Charity has entitlement to the funds, and the funds have been received in the bank. This relates to donations, trading income. grants and fundraising. All income is stated net of VAT. Expenditure Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on a cash basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings. they have been allocated to activities on a basis consistent with the use of resources. Fund accounting Un-restricted funds can be used in accordance with the charitable objectives at the discretion of the Trustees. Restricted fvnds can only be used for particular restricted purposes within the objects of the Charity. Restrictions arise when funds are raised for particular restricted purposes. Page 9