Wedmore Playing Fields Management Committee
Registered Charity Number: 304665
Reports and Accounts
for the year ended 31 March 2025

WEDMORE PLAYING FIELDS MANAGEMENT COMMirrEE
CHARITY DETAILS
CHARITY NAME
The Sports Field
CHARITY REGISTRATION NUMBER
304665
GOVERNING INSTRUMENT
The charity is govemed by a Scheme of Regulation under the Charities Act 2011.
PRINCIPAL ADDRESS
Wedmore Playing Fields
Blackford Road
Wedmore
Somerset
BS28 4BS
CONTACT
lan Monson
Ashleigh House
Mudgley Road
Wedmore
Somerset
BS28 4DF
BANKERS
CAF BANK LIMITED
Kings Hill
West Malling
Kent
ME19 4TA
INDEPENDENT EXAMINER
Adam Turrell
Maxwells Chartered Accountants
4 King Square
Bridgwater
TA6 3YF
The organisation is governed by a Board of Trustees.
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WEDMORE PLAYING FIELDS MANAGEMENT cOMMI￿EE
TRUSTEES, REPORT 2025
OBJECTIVE
To provide publicly accessible buildings, facilities and open spaces for the purpose of
recreation for the inhabitants of the Parish of Wedmore and the wider catchment area of
those sporting clubs resident on the site. Sharing a common effort to advance amateur
sport, training, recreation, education, leisure-time occupation to support the fitness and
well-being of the local community.
GOVERNANCE
The charity was constituted under a trust deed on 26 October 1962 which controls its
governance and management.
The public benefit of the charity is achieved by its objectives and aims.
The appointment and removal of trustees is decided by a vote at each AGM.
There is no restriction on the charities powers to invest and the investment strategy is
decided by the trustees. Investments are made in low risk funds.
VOLUNTEERS
The charity is dependent upon volunteers for its operations and these volunteers are dealt
with in a fair and professional way.
TRUSTEES
lan Monson
Richard Banwell
Raymond Newell
Matthew Lloyd
Michael Gill
Trevor Savage
Jack Williams
Dominic Chick
David Nicholls
Philip Patch
Chaimian
Treasurer
RISK MANAGEMENT
The major risks to which the charity is exposed, as identified by the trustees, have been
reviewed and systems and insurances have been established to mitigate those risks and
provide reasonable assurance against fraud and error.
Complaints should be made in writing to the trustees at the principal address.
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WEDMORE PLAYING FIELDS MANAGEMENT COMMITTEE
TRUSTEES, REPORT 2025 (continued)
SUMMARY OF MAIN ACTIVITIES AND ACHEIVEMENTS
The provision of recreational and leisure facilities for the community, through the
maintenance and development of amenities at the Playing Fields, In 2012 the WPFMC
embarked on an ambitious development programme to improve the playing fields and the
facilities.
The original 8.02-acre site on Blackford Road had been a sports field since the 1938. An
opportunity arose to purchase two agricultural fields adjoining the site on its westem
boundary. The purchase was completed in 2012.
Each member club was involved in the design of the ambitious development plan.
Additional facilities and improvements provided to date include:
2 additional football pitches.
Completed Aug'14
2 mini football pitches.
- Completed Aug'14
An all-weather 2-bay cricket net.
Completed Aug'15
An enlarged inclusive play area.
Completed Dec'13
5 new tennis courts
Completed May'15
An all-weather multi use games area.
Completed Jul'15
Retention of the YFC bonfire site.
Completed Mar'14
Creation of a 'Village field, for village events.
Completed Mar'15
Increased parking provision.
Completed Mar'14
YFC tug-of-war training rig
Completed Jan'16
A new sports pavilion with 4 changing rooms, officials, rooms, clubroom, kitchen, bar,
ladies, gents and disabled toilets, first floor function room. The pavilion also includes a
public WC to serve the site when the pavilion is not open.
Ground Floor completed May'19
Surfacing of extended Car Park
Completed Aug'19
Repla￿d existing multi use games area with new 3G small-sided football pitchlMUGA
Completed Mar'22
Completed Mar'23
Installed Dec'23
First floor Club Room
Battery storage
The village field was ploughed and reseeded in September 2022 and brought into use as
an additional 5v5 small-sided football pitch for the season 2023-24. The much-improved
field hosted the 2023 Wedmore Harvest Home and can provide a venue for future village
events.
A new battery storage facility was instslled in December 2023 allowing for the storage of
electricity generated from the existing PV array. This fvrther increases the environmental
sustainability of the Playing Fields and reduces costs.
The new multi-use games area and first floor club room completed in recent years are
proving to be ex￿lIent facilities for the affiliated clubs and local community as well as
generating regular income.
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WEDMORE PLAYING FIELDS MANAGEMENT COMMIThEE
TRUSTEES, REPORT 2025 (continued)
An extemal fire escape was added to the club room in early 2024, doubling the capacity.
Rent charged to the affiliated clubs was reduced by 250/0 in 2024125 following a rent
review.
The trustees continue to progress the charitable activities of the charity, and income and
expenditure during the year was considered satisfactory for this purpose.
SIGNED ON BEHALF OF THE TRUSTEES:
ainnan
Date
05/06/25
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WEDMORE PLAYING FIELDS MANAGEMENT COMMIThEE
STATEMENT OF TRUSTEES, RESPONSIBILITIES
Charity law requires the twstees to prepare financial statement for each financial year,
which give a true and fair view of the state of affairs of the charity and of its financial
activities for that period and adequately distinguish any material special trust or other
restricted fund of the charity. In preparing those financial statements the trustees are
required to:_
(a)
select suitable accounting policies and then apply them consistently;
{b} make judgements and estimates that are reasonable and prudent;
(c)
state whether the policies adopted are in accordance with the appropriate SORP
on Accounting by Charities and the Accounting Regulations, and with applicable
accounting standards, subject to any material departures disclosed and
explained in the financial statements;
(d) prepare the financial ststements on the going concem basis unless it is
inappropriate to assume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records which disclose with
reasonable accuracy at any time the financial position of the charity and enable them to
ensure that the financial statements comply with applicable Accounting Standards and
Statements of Recommended Practice and the regulations made under s145 of the
Charities Act 2011. They are also responsible for safeguarding the assets of the charity
and hence for taking reasonable steps for the prevention and detection of fraud or other
irregularities.
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WEDMORE PLAYING FIELDS MANAGEMENT COMMITTEE
Independent examiner's report to the Trustees
I report on the accounts of the Wedmore Playing Fields Management Committee (aka 'The
Sports Field,) for the year ended 31 March 2025.
RESPONSIBILITIES AND BASIS OF THIS REPORT
As the charity twstees of the Trust you are responsible for the preparation of the accounts
in accordance with the requirements of the Charities Act 2011 ('the Act,).
I report in respect of my examination of the Trust's accounts carried out under section 145
of the 2011 Act and the examination to be carried out in accordan￿ with the general
directions given by the Charity Commission under section 145(5)(b) of the Act.
INDEPENDENT EXAMINER'S STATEMENT
I have completed my examination. I confinn that no material matters have come to my
attention in connection with the examination giving me cause to believe that in any
material respect:
1 . accounting records were not kept in respect of the Trust as required by section 130
of the Act. or
2. the accounts do not accord with those records: or
3. the accounts do not comply with the applicable requirements conceming the fom
and content of the accounts set out in the Charities (Accounts & Reports)
Regulations 2008 other than any requirement that the accounts give a true and fair
view which is not a matter considered part of an independent examination.
The procedures undertaken do not provide all the evidence that would be required by an
audit, and consequently, I do not express an audit opinion on the view given by the
accounts.
I have no COn￿rnS and have come across no other matters in connection with the
examination to which attention should be drawn in this report in order to enable a proper
understanding of the accounts to be reached.
Adam Turrell BA (Hons), FCA - ICAEW
Maxwells Chartered Accountants
4 King Square
Bridgwater
Somerset
TA6 3YF
Date: S. E.2 S
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WEDMORE PLAYING FIELDS MANAGEMENT COMMIThEE
Income and Expenditure Account- Year to 31st March 2025
2024-25
Expenditure
2023-24
(for reference)
19,125
-124
Income
Net
18,208
129
Rent
Utilities
Advertising
MUGA
Club Room
Clubhouse Maintenance
Grounds Maintenance
Grass Cutti ng
Cleaning
Insurance
18,208
12,274
3,500
7,113
3,271
500
-12,145
3,500
5,209
2,106
-1,870
-9,824
4,530
-1,843
-3,361
-1,145
3.271
-1,556
-6,230
-5,617
-3,542
-3,250
-2,056
-6,230
-5,617
-3,542
-3,250
Car Park
1,500
1,500
First Floor Project
Battery storage
Professional Fees
4,328
-4,328
-9,860
-3,145
-1, 768
-1,969
Equipment
Donations
-807
-967
10,101
10.101
16,814
Other
TOTAL INCOME
607
-696
-293
57,074
-41,784
15,291
10,670
Tax
RETAINED SURPLUS/DEFICIT
15,291
10,670
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WEDMORE PLAYING FIELDS MANAGEMENT COMMIThEE
Balance Sheet as at 31st March 2025
As at 3V03125
As at 31/03/24
FIXED ASSErs:
Tangible
CURRENT ASSErs:
Cash at bank CAF Cash
CAF Gold
1,628
30,061
1,928
18,965
De btors
Rent
VAT
Trade
1,354
165
815
Prepayments
-654
31504
21,758
LIABILITIES:
Invoices
VAT
Retentions and accruals
Deposits held
326
83
5,593
3,900
3,850
9,575
NEfASSETS
27,474
12,183
FINANCED B Y..
Balance brought forward
Surplus of income over expenditure
TOTAL FUNDS
12, 183
15,291
1,513
10,670
27,474
12,183
Restrlrtedfunds..
Public toilet
MUGA - Pitch Replotrment Fund
Totol
765
14,467
15.232
361
8,867
9228
Unrestrictedfvnds..
12242
2.955
Totalfunds..
27A74
12,183
SIGNED ON BEHALF OF THE TRUSTEES:
Richard Banw61, Treasurer
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WEDMORE PLAYING FIELDS MANAGEMENT COMMirrEE
Accounting policies
Basls of preparing the financial statements
The financial statements of the Charity, which is a public benefit entity under FRS
102, have been prepared in accordan￿ with the Charities SORP (FRS 102)
Accounting and Reporting by Charities: Statement of Recommended Practice
applicable to charities preparing their accounts in accordance with the Financial
Reporting Standard applicable in the UK and Ireland (FRS 102) (effective 1 January
2019). appliGable in the UK, and the Charities Act 2011.
The financial statements have been prepared on a cash basis under the historical
cost convention.
Income
All income is recognised once the Charity has entitlement to the funds, and the
funds have been received in the bank. This relates to donations, trading income.
grants and fundraising.
All income is stated net of VAT.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive
obligation committing the charity to that expenditure, it is probable that a transfer of
economic benefits will be required in settlement and the amount of the obligation
can be measured reliably.
Expenditure is accounted for on a cash basis and has been classified under
headings that aggregate all cost related to the category. Where costs cannot be
directly attributed to particular headings. they have been allocated to activities on a
basis consistent with the use of resources.
Fund accounting
Un-restricted funds can be used in accordance with the charitable objectives at the
discretion of the Trustees.
Restricted fvnds can only be used for particular restricted purposes within the objects
of the Charity. Restrictions arise when funds are raised for particular restricted
purposes.
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