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Trustees' Annual Report for the period
| Trustees' Annual Report for theperiod | Trustees' Annual Report for theperiod | Trustees' Annual Report for theperiod | Trustees' Annual Report for theperiod | Trustees' Annual Report for theperiod | Trustees' Annual Report for theperiod | Trustees' Annual Report for theperiod | Trustees' Annual Report for theperiod |
|---|---|---|---|---|---|---|---|
| **From ** | Period start date | To | Period end date | ||||
| 1 | April | 2020 | 31 | March | 2021 |
Section A Reference and administration details
Charity name Other names charity is known by
The Conygre Trust
Registered charity number (if any) 304658
Charity's principal address The Conygre Hall North Road Timsbury, Bath Postcode BA2 0JQ
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Peter Buchanan | Chair | TimsburyTheatre Group | ||
| David Collett | Secretary | TimsburyParish Council | ||
| Mathew Bramley | Treasurer | Co-opted | ||
| Amanda Stonier | Elected at AGM | |||
| K C Bradley | Co-opted | |||
| Christine Bateman | TimsburyParish Council | |||
| Martin Kendall | TimsburyCricket Club | |||
| John Gardner | TimsburyShort Mat Bowls Club | |||
| Kelvin Hancock | TimsburyAthletic FC | |||
| Nicola Carroll | Timsbury WI | |||
| Sheila Matthews | TimsburyNatural HistorySociety | |||
| Jan Merchant | Elected at AGM | |||
| RayMerchant | TimsburyGardeningClub | |||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
| Name | Dates acted if not for whole year | |
|---|---|---|
| TimsburyParish Council – Custodian Trustee | ||
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Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
Trust Deed
- (eg. trust deed, constitution)
Unincorporated Trust How the charity is constituted (eg. trust, association, company) Appointment by Parish Council (2), Election at AGM (2), Nominated by Trustee selection methods various village organisations (remainder). The Trust Deed also allows for (eg. appointed by, elected by) the co-option of up to 3 trustees.
- (eg. trust, association, company)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
-
policies and procedures adopted for the induction and training of trustees;
-
the charity’s organisational structure and any wider network with which the charity works;
-
relationship with any related parties;
-
trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
Provision of a village hall and recreation ground to improve the conditions of life for the inhabitants of the surrounding area.
Summary of the objects of the charity set out in its governing document
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Management of the Conygre Hall and Timsbury Recreation Field involves Trustees, employees, contractors and volunteers working to manage, maintain and improve the spaces, facilities and equipment which public bodies, groups and individuals can hire.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity I can confirm that Trustees have had regard to the guidance issued by Commission on public the Charity Commission on public benefit. benefit)
Additional details of objectives and activities (Optional information)
The Conygre Trust does not make grants.
You may choose to include further statements, where relevant, about:
Our Honorary Hall Manager, Jeff Sluggett, sadly died in December 2020. His massive contribution as a volunteer over a number of years has put the hall in a sound financial position. Other volunteers took over some of his duties while the hall was in infrequent use during the periods of lockdown.
-
policy on grantmaking;
-
policy programme related investment;
-
contribution made by volunteers.
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Section D Achievements and performance
The year in question was seriously affected by the Covid pandemic, with Summary of the main a resultant severe drop in hall and recreation field bookings. However, we achievements of the charity did take the opportunity to carry out some improvements to the hall such during the year as redecorating the main hall, installing upgraded CCTV and some additional exterior lighting.
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Section E Financial review
Brief statement of the
Reserves are held to cover potential large repair bills e.g. heating system failure, leaking roof.
charity’s policy on reserves
Details of any funds materially in deficit
None
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
-
the charity’s principal sources of funds (including any fundraising);
-
how expenditure has supported the key objectives of the charity;
Rental of rooms in the hall, sports pitches and changing rooms. Occasional grants.
-
Expenditure is intended to improve the facilities and “usability” of the spaces to meet the charity’s objects.
-
investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Peter James Buchanan Position (eg Secretary, Chair, etc)[Chair ] Date 26th January 2022
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TAR March 2012
Registered charity number 304658
The Conygre Trust
Accounts
31 March 2021
The Conygre Trust Report and accounts Contents
| Page | |
|---|---|
| Charity information | 1 |
| Independent Examiner's report | 2 |
| Receipts and Payments accounts | 3 |
| Notes to the Receipts and Payments accounts | 4 - 5 |
The Conygre Trust Charity Information
Chairman
Peter Buchanan
Treasurer
Mathew Bramley
Other Trustees
Albert Ettle Kelvin Hancock Christine Bateman John Gardner Janet Merchant David Collett Sheila Matthews Sue Langdon Raymond Merchant Mary-Anne Ansell Nicola Carroll
(resigned)
(resigned) (resigned) (appointed 08 March 2021)
Independent Examiner
Mr J L Battle FCCA MAAT 12 Spencer Drive Midsomer Norton Radstock BA3 2DN
Charity Number 304658
Operating address
North Road Timsbury Bath BA2 0JQ
1
The Conygre Trust Registered Charity Number: 304658
Independent examiner’s report to the trustees of The Conygre Trust
I report on the accounts of The Conygre Trust for the year ended 31st March 2021, which are set out on pages 3 to 5.
Respective responsibilities of trustees and examiner
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 (2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
a) examine the accounts under section 145 of the 2011 Act;
b) to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
c) to state whether particular matters have come to my attention.
Basis of independent examiner’s report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
Independent examiner’s statement
In connection with my examination, no matter has come to my attention:
(1) which gives me reasonable cause to believe that in any material respect the requirements:
a) to keep accounting records in accordance with section 130 of the 2011 Act; and
b) to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
have not been met; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Mr J L Battle FCCA MAAT
Concept Accountancy & Business Services Limited
12 Spencer Drive Midsomer Norton Radstock BA3 2DN 12 January 2022
2
The Conygre Trust Receipts and payments accounts for the year ended 31 March 2021
Receipts and payments
| Note 2021 2021 Unrestricted Restricted £ £ Income from: Charitable activities 39,765 3,530 Donations and legacies - - Income from investments 44 - Total incoming resources 1 39,809 3,530 Expenditure on: Charitable activities 31,338 3,530 Total resources expended 2 31,338 3,530 Net incoming resources 8,471 - Reconciliation of funds: Total funds brought forward 93,889 - Total funds carried forward 102,360 - Statement of assets and liabilities at the end of the period Cash funds CCLA account Natwest account |
2021 2020 Total Unrestricted £ £ 43,295 53,449 - - 44 94 43,339 53,543 34,868 41,321 34,868 41,321 8,471 12,222 93,889 81,667 102,360 93,889 16,610 16,566 85,750 77,323 102,360 93,889 |
|---|---|
3
The Conygre Trust Notes to the Receipts and Payments accounts for the year ended 31 March 2021
| 1 | Analysis of Incoming resources Charitable Activities Hall Bookings Cricket Club Lease Snooker Club Rent Water bill contribution from CC Field Reimbursement from PC Timsbury Ath Field and Changing Rooms Norton Nomads Field and Changing Room Bootcamp Covid Grant Furlough Tennis Court Bookings Paulton Rovers Netball Somerset Morris Expenses refund Total Incoming resources from charitable activities Donations and legacies Donations Total Incoming resources from donations and legacies Income from Investments Bank Interest Total Incoming resources from Investments Total Incoming resources |
2021 Unrestricted £ 7,317 2,075 600 - 7,663 424 50 20 20,565 - 996 22 30 3 |
2021 Restricted £ - - - - - - - - - 3,530 - - - - 3,530 - - - - 3,530 |
2021 2020 Unrestricted Unrestricted £ £ 7,317 38,429 2,075 - 600 4,573 - 217 7,663 7,073 424 2,629 50 450 20 78 20,565 - 3,530 - 996 - 22 - 30 - 3 - 43,295 53,449 - - - - 44 94 44 94 43,339 53,543 |
|---|---|---|---|---|
| 39,765 | ||||
| - | ||||
| - | ||||
| 44 | ||||
| 44 | ||||
| 39,809 |
4
The Conygre Trust
Notes to the Receipts and Payments accounts for the year ended 31 March 2021
| 2 | Analysis of resources expended 2021 Unrestricted £ Electricity 1,398 Gas 580 Phone and internet 338 Wessex Water/Bristol Water 557 Main Insurance 2,292 Cleaning 2,590 Booking Officer - Booking Officer Expenses - Refuse Collection 1,760 Cleaning Materials/housekeeping 38 Window Cleaning 150 Fire Extinguisher Service 121 Refunds (inc special deposit) 279 BANES Licence Building Regs 180 PRS Licence - Advertising 49 Stamps/Stationery/Photocopying 23 Web Hosting 40 Contract Work 7,481 Sports Field Specific Works 500 Trustee expenses exc Jeff Sluggett 183 Expenses Jeff Slugett as Hall Manager - Refreshments - Play Area Caretaking 818 Self Actioned Repairs 205 Contracted Repairs 2,421 Total refurbishments 8,328 CCTV Data Licence 35 Gifts - Tennis Court Registration 60 Supplies 522 Donation 300 Audit fee 90 Total payments relating directly to charitable activities 31,338 Payments relating directly to charitable activities |
Analysis of resources expended 2021 Unrestricted £ Electricity 1,398 Gas 580 Phone and internet 338 Wessex Water/Bristol Water 557 Main Insurance 2,292 Cleaning 2,590 Booking Officer - Booking Officer Expenses - Refuse Collection 1,760 Cleaning Materials/housekeeping 38 Window Cleaning 150 Fire Extinguisher Service 121 Refunds (inc special deposit) 279 BANES Licence Building Regs 180 PRS Licence - Advertising 49 Stamps/Stationery/Photocopying 23 Web Hosting 40 Contract Work 7,481 Sports Field Specific Works 500 Trustee expenses exc Jeff Sluggett 183 Expenses Jeff Slugett as Hall Manager - Refreshments - Play Area Caretaking 818 Self Actioned Repairs 205 Contracted Repairs 2,421 Total refurbishments 8,328 CCTV Data Licence 35 Gifts - Tennis Court Registration 60 Supplies 522 Donation 300 Audit fee 90 Total payments relating directly to charitable activities 31,338 Payments relating directly to charitable activities |
2021 Restricted £ - - - - - 3,530 - - - - - - - - - - - - - - - - - - - - - - - - - - - 3,530 |
2021 2020 Unrestricted Unrestricted £ £ 1,398 2,658 580 2,744 338 367 557 1,276 2,292 2,161 6,120 6,181 - 759 - 78 1,760 1,760 38 427 150 200 121 192 279 - 180 180 - 2,089 49 288 23 10 40 1,549 7,481 8,984 500 - 183 95 - 1,836 - 103 818 781 205 360 2,421 5,345 8,328 817 35 35 - 46 60 - 522 - 300 - 90 - 34,868 41,321 |
|---|---|---|---|---|
| 31,338 |
5
Registered charity number 304658
The Conygre Trust
Accounts
31 March 2021
The Conygre Trust Report and accounts Contents
| Page | |
|---|---|
| Charity information | 1 |
| Independent Examiner's report | 2 |
| Receipts and Payments accounts | 3 |
| Notes to the Receipts and Payments accounts | 4 - 5 |
The Conygre Trust Charity Information
Chairman
Peter Buchanan
Treasurer
Mathew Bramley
Other Trustees
Albert Ettle Kelvin Hancock Christine Bateman John Gardner Janet Merchant David Collett Sheila Matthews Sue Langdon Raymond Merchant Mary-Anne Ansell Nicola Carroll
(resigned)
(resigned) (resigned) (appointed 08 March 2021)
Independent Examiner
Mr J L Battle FCCA MAAT 12 Spencer Drive Midsomer Norton Radstock BA3 2DN
Charity Number 304658
Operating address
North Road Timsbury Bath BA2 0JQ
1
The Conygre Trust Registered Charity Number: 304658
Independent examiner’s report to the trustees of The Conygre Trust
I report on the accounts of The Conygre Trust for the year ended 31st March 2021, which are set out on pages 3 to 5.
Respective responsibilities of trustees and examiner
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 (2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
a) examine the accounts under section 145 of the 2011 Act;
b) to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
c) to state whether particular matters have come to my attention.
Basis of independent examiner’s report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
Independent examiner’s statement
In connection with my examination, no matter has come to my attention:
(1) which gives me reasonable cause to believe that in any material respect the requirements:
a) to keep accounting records in accordance with section 130 of the 2011 Act; and
b) to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
have not been met; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Mr J L Battle FCCA MAAT
Concept Accountancy & Business Services Limited
12 Spencer Drive Midsomer Norton Radstock BA3 2DN 12 January 2022
2
The Conygre Trust Receipts and payments accounts for the year ended 31 March 2021
Receipts and payments
| Note 2021 2021 Unrestricted Restricted £ £ Income from: Charitable activities 39,765 3,530 Donations and legacies - - Income from investments 44 - Total incoming resources 1 39,809 3,530 Expenditure on: Charitable activities 31,338 3,530 Total resources expended 2 31,338 3,530 Net incoming resources 8,471 - Reconciliation of funds: Total funds brought forward 93,889 - Total funds carried forward 102,360 - Statement of assets and liabilities at the end of the period Cash funds CCLA account Natwest account |
2021 2020 Total Unrestricted £ £ 43,295 53,449 - - 44 94 43,339 53,543 34,868 41,321 34,868 41,321 8,471 12,222 93,889 81,667 102,360 93,889 16,610 16,566 85,750 77,323 102,360 93,889 |
|---|---|
3
The Conygre Trust Notes to the Receipts and Payments accounts for the year ended 31 March 2021
| 1 | Analysis of Incoming resources Charitable Activities Hall Bookings Cricket Club Lease Snooker Club Rent Water bill contribution from CC Field Reimbursement from PC Timsbury Ath Field and Changing Rooms Norton Nomads Field and Changing Room Bootcamp Covid Grant Furlough Tennis Court Bookings Paulton Rovers Netball Somerset Morris Expenses refund Total Incoming resources from charitable activities Donations and legacies Donations Total Incoming resources from donations and legacies Income from Investments Bank Interest Total Incoming resources from Investments Total Incoming resources |
2021 Unrestricted £ 7,317 2,075 600 - 7,663 424 50 20 20,565 - 996 22 30 3 |
2021 Restricted £ - - - - - - - - - 3,530 - - - - 3,530 - - - - 3,530 |
2021 2020 Unrestricted Unrestricted £ £ 7,317 38,429 2,075 - 600 4,573 - 217 7,663 7,073 424 2,629 50 450 20 78 20,565 - 3,530 - 996 - 22 - 30 - 3 - 43,295 53,449 - - - - 44 94 44 94 43,339 53,543 |
|---|---|---|---|---|
| 39,765 | ||||
| - | ||||
| - | ||||
| 44 | ||||
| 44 | ||||
| 39,809 |
4
The Conygre Trust
Notes to the Receipts and Payments accounts for the year ended 31 March 2021
| 2 | Analysis of resources expended 2021 Unrestricted £ Electricity 1,398 Gas 580 Phone and internet 338 Wessex Water/Bristol Water 557 Main Insurance 2,292 Cleaning 2,590 Booking Officer - Booking Officer Expenses - Refuse Collection 1,760 Cleaning Materials/housekeeping 38 Window Cleaning 150 Fire Extinguisher Service 121 Refunds (inc special deposit) 279 BANES Licence Building Regs 180 PRS Licence - Advertising 49 Stamps/Stationery/Photocopying 23 Web Hosting 40 Contract Work 7,481 Sports Field Specific Works 500 Trustee expenses exc Jeff Sluggett 183 Expenses Jeff Slugett as Hall Manager - Refreshments - Play Area Caretaking 818 Self Actioned Repairs 205 Contracted Repairs 2,421 Total refurbishments 8,328 CCTV Data Licence 35 Gifts - Tennis Court Registration 60 Supplies 522 Donation 300 Audit fee 90 Total payments relating directly to charitable activities 31,338 Payments relating directly to charitable activities |
Analysis of resources expended 2021 Unrestricted £ Electricity 1,398 Gas 580 Phone and internet 338 Wessex Water/Bristol Water 557 Main Insurance 2,292 Cleaning 2,590 Booking Officer - Booking Officer Expenses - Refuse Collection 1,760 Cleaning Materials/housekeeping 38 Window Cleaning 150 Fire Extinguisher Service 121 Refunds (inc special deposit) 279 BANES Licence Building Regs 180 PRS Licence - Advertising 49 Stamps/Stationery/Photocopying 23 Web Hosting 40 Contract Work 7,481 Sports Field Specific Works 500 Trustee expenses exc Jeff Sluggett 183 Expenses Jeff Slugett as Hall Manager - Refreshments - Play Area Caretaking 818 Self Actioned Repairs 205 Contracted Repairs 2,421 Total refurbishments 8,328 CCTV Data Licence 35 Gifts - Tennis Court Registration 60 Supplies 522 Donation 300 Audit fee 90 Total payments relating directly to charitable activities 31,338 Payments relating directly to charitable activities |
2021 Restricted £ - - - - - 3,530 - - - - - - - - - - - - - - - - - - - - - - - - - - - 3,530 |
2021 2020 Unrestricted Unrestricted £ £ 1,398 2,658 580 2,744 338 367 557 1,276 2,292 2,161 6,120 6,181 - 759 - 78 1,760 1,760 38 427 150 200 121 192 279 - 180 180 - 2,089 49 288 23 10 40 1,549 7,481 8,984 500 - 183 95 - 1,836 - 103 818 781 205 360 2,421 5,345 8,328 817 35 35 - 46 60 - 522 - 300 - 90 - 34,868 41,321 |
|---|---|---|---|---|
| 31,338 |
5