1 ## **Trustees' Annual Report for the period** |**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**| |---|---|---|---|---|---|---|---| |**From **|Period start date|||**To**|Period end date||| ||1|April|2020||31|March|2021| ## Section A Reference and administration details **Charity name Other names charity is known by** The Conygre Trust **Registered charity number (if any)** 304658 **Charity's principal address** The Conygre Hall North Road Timsbury, Bath **Postcode BA2 0JQ** **Names of the charity trustees who manage the charity** |1
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3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if**
**not for whole**
**year**|**Name of person (or body) entitled to**
**appoint trustee (if any)**| |---|---|---|---|---| ||Peter Buchanan|Chair||TimsburyTheatre Group| ||David Collett|Secretary||TimsburyParish Council| ||Mathew Bramley|Treasurer||Co-opted| ||Amanda Stonier|||Elected at AGM| ||K C Bradley|||Co-opted| ||Christine Bateman|||TimsburyParish Council| ||Martin Kendall|||TimsburyCricket Club| ||John Gardner|||TimsburyShort Mat Bowls Club| ||Kelvin Hancock|||TimsburyAthletic FC| ||Nicola Carroll|||Timsbury WI| ||Sheila Matthews|||TimsburyNatural HistorySociety| ||Jan Merchant|||Elected at AGM| ||RayMerchant|||TimsburyGardeningClub| |||||| |||||| |||||| |||||| |||||| |||||| |||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** ||**Name**|**Dates acted if not for whole year**| |---|---|---| ||TimsburyParish Council – Custodian Trustee|| |||| **TAR** March **2012** 1 ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Trust Deed - (eg. trust deed, constitution) Unincorporated Trust How the charity is constituted (eg. trust, association, company) Appointment by Parish Council (2), Election at AGM (2), Nominated by Trustee selection methods various village organisations (remainder). The Trust Deed also allows for (eg. appointed by, elected by) the co-option of up to 3 trustees. - (eg. trust, association, company) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** Provision of a village hall and recreation ground to improve the conditions of life for the inhabitants of the surrounding area. **Summary of the objects of the charity set out in its governing document** **TAR** March **2012** 2 Management of the Conygre Hall and Timsbury Recreation Field involves Trustees, employees, contractors and volunteers working to manage, maintain and improve the spaces, facilities and equipment which public bodies, groups and individuals can hire. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity** I can confirm that Trustees have had regard to the guidance issued by **Commission on public** the Charity Commission on public benefit. **benefit)** ## **Additional details of objectives and activities (Optional information)** The Conygre Trust does not make grants. You **may choose** to include further statements, where relevant, about: Our Honorary Hall Manager, Jeff Sluggett, sadly died in December 2020. His massive contribution as a volunteer over a number of years has put the hall in a sound financial position. Other volunteers took over some of his duties while the hall was in infrequent use during the periods of lockdown. - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. **TAR** March **2012** 3 Section D Achievements and performance The year in question was seriously affected by the Covid pandemic, with **Summary of the main** a resultant severe drop in hall and recreation field bookings. However, we **achievements of the charity** did take the opportunity to carry out some improvements to the hall such **during the year** as redecorating the main hall, installing upgraded CCTV and some additional exterior lighting. **TAR** March **2012** 4 ## **Section E Financial review** ## **Brief statement of the** Reserves are held to cover potential large repair bills e.g. heating system failure, leaking roof. **charity’s policy on reserves** **Details of any funds materially in deficit** None ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; Rental of rooms in the hall, sports pitches and changing rooms. Occasional grants. - Expenditure is intended to improve the facilities and “usability” of the spaces to meet the charity’s objects. - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** ## **Signature(s)** **Full name(s)** Peter James Buchanan **Position (eg Secretary, Chair, etc)**[Chair ] **Date** 26th January 2022 **TAR** March **2012** 5 TAR March 2012 **Registered charity number 304658** ## **The Conygre Trust** **Accounts** **31 March 2021** ## **The Conygre Trust Report and accounts Contents** ||**Page**| |---|---| |Charity information|1| |Independent Examiner's report|2| |Receipts and Payments accounts|3| |Notes to the Receipts and Payments accounts|4 - 5| ## **The Conygre Trust Charity Information** ## **Chairman** Peter Buchanan ## **Treasurer** Mathew Bramley ## **Other Trustees** Albert Ettle Kelvin Hancock Christine Bateman John Gardner Janet Merchant David Collett Sheila Matthews Sue Langdon Raymond Merchant Mary-Anne Ansell Nicola Carroll (resigned) (resigned) (resigned) (appointed 08 March 2021) ## **Independent Examiner** Mr J L Battle FCCA MAAT 12 Spencer Drive Midsomer Norton Radstock BA3 2DN **Charity Number** 304658 ## **Operating address** North Road Timsbury Bath BA2 0JQ 1 **The Conygre Trust Registered Charity Number: 304658** ## **Independent examiner’s report to the trustees of The Conygre Trust** I report on the accounts of The Conygre Trust for the year ended 31st March 2021, which are set out on pages 3 to 5. ## **Respective responsibilities of trustees and examiner** The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 (2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to: a) examine the accounts under section 145 of the 2011 Act; b) to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and c) to state whether particular matters have come to my attention. ## **Basis of independent examiner’s report** My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below. ## **Independent examiner’s statement** In connection with my examination, no matter has come to my attention: (1) which gives me reasonable cause to believe that in any material respect the requirements: a) to keep accounting records in accordance with section 130 of the 2011 Act; and b) to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Mr J L Battle FCCA MAAT Concept Accountancy & Business Services Limited 12 Spencer Drive Midsomer Norton Radstock BA3 2DN 12 January 2022 2 ## **The Conygre Trust Receipts and payments accounts for the year ended 31 March 2021** ## **Receipts and payments** |**Note**
**2021**
**2021**
**Unrestricted**
**Restricted**
**£**
**£**
**Income from:**
Charitable activities
39,765
3,530
Donations and legacies
-
-
Income from investments
44
-
**Total incoming resources**
**1**
**39,809**
**3,530**
**Expenditure on:**
Charitable activities
31,338
3,530
**Total resources expended**
**2**
**31,338**
**3,530**
**Net incoming resources**
**8,471**
**-**
**Reconciliation of funds:**
**Total funds brought forward**
**93,889**
**-**
**Total funds carried forward**
**102,360**
**-**
**Statement of assets and liabilities at the end of the period**
**Cash funds**
CCLA account
Natwest account|**2021**
**2020**
**Total**
**Unrestricted**
**£**
**£**
43,295
53,449
-
-
44
94
**43,339**
**53,543**
34,868
41,321
**34,868**
**41,321**
**8,471**
**12,222**
**93,889**
**81,667**
**102,360**
**93,889**
16,610
16,566
85,750
77,323
**102,360**
**93,889**| |---|---| 3 ## **The Conygre Trust Notes to the Receipts and Payments accounts for the year ended 31 March 2021** |**1**|**Analysis of Incoming resources**
**_Charitable Activities_**
Hall Bookings
Cricket Club Lease
Snooker Club Rent
Water bill contribution from CC
Field Reimbursement from PC
Timsbury Ath Field and Changing Rooms
Norton Nomads Field and Changing Room
Bootcamp
Covid Grant
Furlough
Tennis Court Bookings
Paulton Rovers Netball
Somerset Morris
Expenses refund
**_Total Incoming resources from_**
**_charitable activities_**
**_Donations and legacies_**
Donations
**_Total Incoming resources from_**
**_donations and legacies_**
**_Income from Investments_**
Bank Interest
**_Total Incoming resources from_**
**_Investments_**
**_Total Incoming resources_**|**2021**
**Unrestricted**
**£**
7,317
2,075
600
-
7,663
424
50
20
20,565
-
996
22
30
3|**2021**
**Restricted**
**£**
-
-
-
-
-
-
-
-
-
3,530
-
-
-
-
**3,530**
-
**-**
-
**-**
**3,530**|**2021**
**2020**
**Unrestricted**
**Unrestricted**
**£**
**£**
7,317
38,429
2,075
-
600
4,573
-
217
7,663
7,073
424
2,629
50
450
20
78
20,565
-
3,530
-
996
-
22
-
30
-
3
-
**43,295**
**53,449**
-
-
**-**
**-**
44
94
**44**
**94**
**43,339**
**53,543**| |---|---|---|---|---| |||**39,765**||| |||-||| |||**-**||| |||44||| |||**44**||| |||||| |||**39,809**||| 4 ## **The Conygre Trust** ## **Notes to the Receipts and Payments accounts for the year ended 31 March 2021** |**2**|**Analysis of resources expended**
**2021**
**Unrestricted**
**£**
Electricity
1,398
Gas
580
Phone and internet
338
Wessex Water/Bristol Water
557
Main Insurance
2,292
Cleaning
2,590
Booking Officer
-
Booking Officer Expenses
-
Refuse Collection
1,760
Cleaning Materials/housekeeping
38
Window Cleaning
150
Fire Extinguisher Service
121
Refunds (inc special deposit)
279
BANES Licence Building Regs
180
PRS Licence
-
Advertising
49
Stamps/Stationery/Photocopying
23
Web Hosting
40
Contract Work
7,481
Sports Field Specific Works
500
Trustee expenses exc Jeff Sluggett
183
Expenses Jeff Slugett as Hall Manager
-
Refreshments
-
Play Area Caretaking
818
Self Actioned Repairs
205
Contracted Repairs
2,421
Total refurbishments
8,328
CCTV Data Licence
35
Gifts
-
Tennis Court Registration
60
Supplies
522
Donation
300
Audit fee
90
**_Total payments relating directly to_**
**_charitable activities_**
**31,338**
**_Payments relating directly to charitable activities_**|**Analysis of resources expended**
**2021**
**Unrestricted**
**£**
Electricity
1,398
Gas
580
Phone and internet
338
Wessex Water/Bristol Water
557
Main Insurance
2,292
Cleaning
2,590
Booking Officer
-
Booking Officer Expenses
-
Refuse Collection
1,760
Cleaning Materials/housekeeping
38
Window Cleaning
150
Fire Extinguisher Service
121
Refunds (inc special deposit)
279
BANES Licence Building Regs
180
PRS Licence
-
Advertising
49
Stamps/Stationery/Photocopying
23
Web Hosting
40
Contract Work
7,481
Sports Field Specific Works
500
Trustee expenses exc Jeff Sluggett
183
Expenses Jeff Slugett as Hall Manager
-
Refreshments
-
Play Area Caretaking
818
Self Actioned Repairs
205
Contracted Repairs
2,421
Total refurbishments
8,328
CCTV Data Licence
35
Gifts
-
Tennis Court Registration
60
Supplies
522
Donation
300
Audit fee
90
**_Total payments relating directly to_**
**_charitable activities_**
**31,338**
**_Payments relating directly to charitable activities_**|**2021**
**Restricted**
**£**
-
-
-
-
-
3,530
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
**3,530**|**2021**
**2020**
**Unrestricted**
**Unrestricted**
**£**
**£**
1,398
2,658
580
2,744
338
367
557
1,276
2,292
2,161
6,120
6,181
-
759
-
78
1,760
1,760
38
427
150
200
121
192
279
-
180
180
-
2,089
49
288
23
10
40
1,549
7,481
8,984
500
-
183
95
-
1,836
-
103
818
781
205
360
2,421
5,345
8,328
817
35
35
-
46
60
-
522
-
300
-
90
-
**34,868**
**41,321**| |---|---|---|---|---| |||**31,338**||| 5 **Registered charity number 304658** ## **The Conygre Trust** **Accounts** **31 March 2021** ## **The Conygre Trust Report and accounts Contents** ||**Page**| |---|---| |Charity information|1| |Independent Examiner's report|2| |Receipts and Payments accounts|3| |Notes to the Receipts and Payments accounts|4 - 5| ## **The Conygre Trust Charity Information** ## **Chairman** Peter Buchanan ## **Treasurer** Mathew Bramley ## **Other Trustees** Albert Ettle Kelvin Hancock Christine Bateman John Gardner Janet Merchant David Collett Sheila Matthews Sue Langdon Raymond Merchant Mary-Anne Ansell Nicola Carroll (resigned) (resigned) (resigned) (appointed 08 March 2021) ## **Independent Examiner** Mr J L Battle FCCA MAAT 12 Spencer Drive Midsomer Norton Radstock BA3 2DN **Charity Number** 304658 ## **Operating address** North Road Timsbury Bath BA2 0JQ 1 **The Conygre Trust Registered Charity Number: 304658** ## **Independent examiner’s report to the trustees of The Conygre Trust** I report on the accounts of The Conygre Trust for the year ended 31st March 2021, which are set out on pages 3 to 5. ## **Respective responsibilities of trustees and examiner** The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 (2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to: a) examine the accounts under section 145 of the 2011 Act; b) to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and c) to state whether particular matters have come to my attention. ## **Basis of independent examiner’s report** My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below. ## **Independent examiner’s statement** In connection with my examination, no matter has come to my attention: (1) which gives me reasonable cause to believe that in any material respect the requirements: a) to keep accounting records in accordance with section 130 of the 2011 Act; and b) to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Mr J L Battle FCCA MAAT Concept Accountancy & Business Services Limited 12 Spencer Drive Midsomer Norton Radstock BA3 2DN 12 January 2022 2 ## **The Conygre Trust Receipts and payments accounts for the year ended 31 March 2021** ## **Receipts and payments** |**Note**
**2021**
**2021**
**Unrestricted**
**Restricted**
**£**
**£**
**Income from:**
Charitable activities
39,765
3,530
Donations and legacies
-
-
Income from investments
44
-
**Total incoming resources**
**1**
**39,809**
**3,530**
**Expenditure on:**
Charitable activities
31,338
3,530
**Total resources expended**
**2**
**31,338**
**3,530**
**Net incoming resources**
**8,471**
**-**
**Reconciliation of funds:**
**Total funds brought forward**
**93,889**
**-**
**Total funds carried forward**
**102,360**
**-**
**Statement of assets and liabilities at the end of the period**
**Cash funds**
CCLA account
Natwest account|**2021**
**2020**
**Total**
**Unrestricted**
**£**
**£**
43,295
53,449
-
-
44
94
**43,339**
**53,543**
34,868
41,321
**34,868**
**41,321**
**8,471**
**12,222**
**93,889**
**81,667**
**102,360**
**93,889**
16,610
16,566
85,750
77,323
**102,360**
**93,889**| |---|---| 3 ## **The Conygre Trust Notes to the Receipts and Payments accounts for the year ended 31 March 2021** |**1**|**Analysis of Incoming resources**
**_Charitable Activities_**
Hall Bookings
Cricket Club Lease
Snooker Club Rent
Water bill contribution from CC
Field Reimbursement from PC
Timsbury Ath Field and Changing Rooms
Norton Nomads Field and Changing Room
Bootcamp
Covid Grant
Furlough
Tennis Court Bookings
Paulton Rovers Netball
Somerset Morris
Expenses refund
**_Total Incoming resources from_**
**_charitable activities_**
**_Donations and legacies_**
Donations
**_Total Incoming resources from_**
**_donations and legacies_**
**_Income from Investments_**
Bank Interest
**_Total Incoming resources from_**
**_Investments_**
**_Total Incoming resources_**|**2021**
**Unrestricted**
**£**
7,317
2,075
600
-
7,663
424
50
20
20,565
-
996
22
30
3|**2021**
**Restricted**
**£**
-
-
-
-
-
-
-
-
-
3,530
-
-
-
-
**3,530**
-
**-**
-
**-**
**3,530**|**2021**
**2020**
**Unrestricted**
**Unrestricted**
**£**
**£**
7,317
38,429
2,075
-
600
4,573
-
217
7,663
7,073
424
2,629
50
450
20
78
20,565
-
3,530
-
996
-
22
-
30
-
3
-
**43,295**
**53,449**
-
-
**-**
**-**
44
94
**44**
**94**
**43,339**
**53,543**| |---|---|---|---|---| |||**39,765**||| |||-||| |||**-**||| |||44||| |||**44**||| |||||| |||**39,809**||| 4 ## **The Conygre Trust** ## **Notes to the Receipts and Payments accounts for the year ended 31 March 2021** |**2**|**Analysis of resources expended**
**2021**
**Unrestricted**
**£**
Electricity
1,398
Gas
580
Phone and internet
338
Wessex Water/Bristol Water
557
Main Insurance
2,292
Cleaning
2,590
Booking Officer
-
Booking Officer Expenses
-
Refuse Collection
1,760
Cleaning Materials/housekeeping
38
Window Cleaning
150
Fire Extinguisher Service
121
Refunds (inc special deposit)
279
BANES Licence Building Regs
180
PRS Licence
-
Advertising
49
Stamps/Stationery/Photocopying
23
Web Hosting
40
Contract Work
7,481
Sports Field Specific Works
500
Trustee expenses exc Jeff Sluggett
183
Expenses Jeff Slugett as Hall Manager
-
Refreshments
-
Play Area Caretaking
818
Self Actioned Repairs
205
Contracted Repairs
2,421
Total refurbishments
8,328
CCTV Data Licence
35
Gifts
-
Tennis Court Registration
60
Supplies
522
Donation
300
Audit fee
90
**_Total payments relating directly to_**
**_charitable activities_**
**31,338**
**_Payments relating directly to charitable activities_**|**Analysis of resources expended**
**2021**
**Unrestricted**
**£**
Electricity
1,398
Gas
580
Phone and internet
338
Wessex Water/Bristol Water
557
Main Insurance
2,292
Cleaning
2,590
Booking Officer
-
Booking Officer Expenses
-
Refuse Collection
1,760
Cleaning Materials/housekeeping
38
Window Cleaning
150
Fire Extinguisher Service
121
Refunds (inc special deposit)
279
BANES Licence Building Regs
180
PRS Licence
-
Advertising
49
Stamps/Stationery/Photocopying
23
Web Hosting
40
Contract Work
7,481
Sports Field Specific Works
500
Trustee expenses exc Jeff Sluggett
183
Expenses Jeff Slugett as Hall Manager
-
Refreshments
-
Play Area Caretaking
818
Self Actioned Repairs
205
Contracted Repairs
2,421
Total refurbishments
8,328
CCTV Data Licence
35
Gifts
-
Tennis Court Registration
60
Supplies
522
Donation
300
Audit fee
90
**_Total payments relating directly to_**
**_charitable activities_**
**31,338**
**_Payments relating directly to charitable activities_**|**2021**
**Restricted**
**£**
-
-
-
-
-
3,530
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
**3,530**|**2021**
**2020**
**Unrestricted**
**Unrestricted**
**£**
**£**
1,398
2,658
580
2,744
338
367
557
1,276
2,292
2,161
6,120
6,181
-
759
-
78
1,760
1,760
38
427
150
200
121
192
279
-
180
180
-
2,089
49
288
23
10
40
1,549
7,481
8,984
500
-
183
95
-
1,836
-
103
818
781
205
360
2,421
5,345
8,328
817
35
35
-
46
60
-
522
-
300
-
90
-
**34,868**
**41,321**| |---|---|---|---|---| |||**31,338**||| 5