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2021-03-31-accounts
Trustees' Annual Report for theperiod
**From ** Period start date To Period end date
01 04 2020 31 03 2021

Section A Reference and administration details

Charity name Alice Park Trust

Other names charity is known by Alice Park Registered charity number (if any) 304650

Charity's principal address Bath and North East Somerset Council Guildhall High Street Bath Postcode BA1 5AW

Names of the charity trustees who manage the charity

Bath & North East Somerset Council is the sole corporate trustee. This is administered through the Alice Park Trust sub-committee.

Names of the charity trustees who manage the charity Names of the charity trustees who manage the charity Names of the charity trustees who manage the charity Names of the charity trustees who manage the charity
Bath & North East Somerset Council is the sole corporate trustee. This is administered through the
Alice Park Trust sub-committee.
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20		 Alice Park Trust sub-
committee members		 Office (if any) Dates acted if not for
**whole year **		 Name of person (or body) entitled
to appoint trustee (ifany)
Cllr Rob Appleyard Chair
Cllr Paul Myers Vice Chair
Cllr Joanna Wright
Graham Page From 01/04/2020 to
16/02/2021
Bill Shaw From 06/01/2021

TAR

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Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Trust Conveyance & Charity Commission Scheme dated 17 December Type of governing document 1973

How the charity is constituted

Trust

The Council is the sole corporate Trustee. This is administered by the Trustee selection methods Alice Park Trust Sub-Committee. Members of the Sub-Committee are (eg. appointed by, elected by) appointed by the Charitable Trust Board and Independent Members are appointed following an approved selection process consisting of a public advertisement and formal interview.

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

Terms of Reference for the Sub-Committee is available on the Council’s public website.

TAR

March 2012

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Section C Objectives and activities

The key object of the charity is that the Alice Park is to be used as a Summary of the objects of the public park as a memorial to the wife of Herbert Montgomerie MacVicar charity set out in its of Batheaston. governing document The trustees, in making decisions surrounding the objectives and activities of the charity, have regard to the Charities Commission public benefit guidance when exercising any powers or duties to which the guidance is relevant. The park was open for public access throughout the year, including use Summary of the main of the tennis courts and tea chalet, and has been suitably maintained. activities undertaken for the The cottage property was let and the income used in the upkeep of the public benefit in relation to Park. these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

TAR

March 2012

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Section D Achievements and performance

Summary of the main achievements of the charity during the year

It has been a difficult year due to the Coronavirus pandemic for the Trust and that of the management committee who oversee the day to day running of Alice Park.

The APT Sub-Committee recognise the strong support it receives around finance, legal and governance which has enabled the committee to focus on maintaining the objectives of the park as a strong community asset.

There has been support to existing tenants and the creation of a new lease for the onsite cafe, and a soft approach to the development of a licensing process for commercial park users, although no major events have taken place.

The addition of a new skatepark is finally at completion, together with a collaboration with the All England Lawn Tennis Association to lease and completely refurbish the 6 tennis courts and to offer high quality facilities.

The committee is mindful of the high need to improve the children’s play area and this work has started with a supportive survey project undertaken by a local play provider of the B&NES community.

The Park has continued to operate with strong focus on current Covid guidelines with the support of park users, and look forward to a less constrained 2021/22

I think fellow committee members for their invaluable contributions in such a difficult year.

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March 2012

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Section E Financial review

Brief statement of the At present the charity does not operate at a surplus to allow itself to build charity’s policy on reserves up reserves. The contribution from Bath & North East Somerset Council meets the in-year operational deficit for the financial year.

Should the trust have reserves in future years then the use of reserves would be managed and approved by the Alice Park Trust Sub-Committee as per its Terms of Reference.

Reserves that are restricted would be held specifically for the required purpose and unrestricted reserves would be held for the general support of the Trust.

Details of any funds materially in deficit

N/A

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

The Alice Park was funded through incomes raised through the activities of the charity and from contribution made by Bath & North East Somerset council.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) Rob Appleyard Position (eg Secretary, Chair, Chair etc) Date 27/01/2022

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Charity Name
Alice Park Trust		 Charity Name
Alice Park Trust		 Charity Name
Alice Park Trust		 No (if any)
304650		 No (if any)
304650		 No (if any)
304650		 CC16a
For the period
from		 01/04/2020
Period start date		 To Period end date
31/03/2021
Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest £
17,905
46
1,905
-
21,402
-
-
-
41,258
-
-
-
41,258
11,258
8,574
2,390
16,002
2,284
750
-
-
-
41,258
-
-
-
41,258
-
-
-
-		 Restricted
funds
to the nearest £
-
-
-
51
-
-
-
-
51
-
-
-
51
51
-
-
-
-
-
-
-
-
51
-
-
-
51
-
-
-
-		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total funds
to the nearest £
17,905
46
1,905
51
21,402
-
-
-
41,309
-
-
-
41,309
11,309
8,574
2,390
16,002
2,284
750
-
-
-
41,309
-
-
-
41,309
-		 Last year
to the nearest £
Rental Incomes 17,905 14,701
Tennis Court Income 46 373
Events Income 1,905 220
Investment Income - 134
Income - deficit subsidised byB&NES 21,402 29,192
CommunityInfrastructure Levy - 43,200
- -
- -
Sub total(Gross income for
AR)		 41,258 87,820
A2 Asset and investment sales,
(see table).
-
- -
Sub total - -
Total receipts
A3 Payments
87,820
Grounds Maintenance SLA 11,258 10,871
Play Equipment SLA 8,574 8,406
Tree Management SLA 2,390 2,343
Public Convenience Maintenance 16,002 15,655
Other Property/Parks Maintenance 2,284 2,791
Other - Audit Fees 750 250
Other - Legal Fees - 704
Pathways Project (partly CIL funded) - 46,800
- -
**Sub total ** 41,258 87,820
A4 Asset and investment
purchases, (see table)
-
-
**Sub total ** - -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
87,820
- - - - -
- - - - -
- - - - -
- - - - -

27/01/2022

CCXX R1 accounts (SS)

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Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period
Categories
Signed by one or two trustees on
behalf of all the trustees
B5 Liabilities
B4 Assets retained for the
charity’s own use
B3 Investment assets
B2 Other monetary assets
B1 Cash funds		 Signature
Details
Details
Land at Alice Park
Property - cottage one
Tea Chalet & Storage
Car Park
Toilets - Land & Buildings
Tennis Courts
Garden Shelter
Play Equipment
Details
Majedie Investments plc ordinary 10p
shares
COIF charities deposit account
951170001C - 32911/05
COIF charities special range 965060001C -
32911/04
COIF charities special range 115410001C
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Details		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
Restricted
-
Restricted
-
Restricted
-
Restricted
-
-
Fund to which
asset belongs
Cost (optional)
Unrestricted
54,000
Unrestricted
33,000
Unrestricted
4,000
Unrestricted
2,500
Unrestricted
27,000
Unrestricted
18,750
Unrestricted
14,250
Unrestricted
17,893
-
Fund to which
liability relates
Amount due
(optional)
-
-
Print Name
Rob Appleyard		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
651
897
4,880
11,843
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval
Rob Appleyard 27/01/2022

27/01/2022

CCXX R2 accounts (SS)

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Auclitr, L/VL'- Working in Partnership Www.aUdi￿est.cO.uk Bath and North East Somerset CounGiI The Alice Park Trust 2020121 Accourts- Independent Examinerfs Report To confinn, I have: examined the accounts under secti(M 145 of the 2011 Charities ACL followed the procedures laid in the general Directions given by the commission under section 145(5){b) of the 2011 ACL stated whether particular matters have o)me to my attention. Basi5 of my examinerfs report My examination was carried oul in &cordance Imth the general dir￿t.0nS given by the Charity Commission. An examination includes a remew of the accounting rLurds kept for All￿ Park and a comparison of the accounts presented with those records. It also includes consideration of any unusual it6yns or disclosures in the &counts, and seeking explanations conceming any such matters. The objective of the review was to provide reas￿able assuran￿ that the finanaal statements were accurate and free from material misstatement. Reasonable assurance is a high level of assuran￿, but it does not guarant￿ detection of a material misstatement when it exists. Misstatements can arise from fraud or error and are (x)nsidered material rf, individually, or in the aggregate, they could reasonably te ewted to influence the decisior￿ of users taken on the basis of these financial statements. Independent examinerfs statement In conn6Ytion with my examinatÈon, no matter has o)me to my attention which gives me reasonable cause to believe that in any material reSp￿t the requirements have not b￿n meL Those such requirements were as folbws: to keep accounting records in ￿an￿ wtth section 130 of the 2011 CharÉties Act, and; to prepare ￿Unts which accc(d with the accounting records and comply with the accounting requirements of the 2011 Charities Act. From my examination of the records, Ét is my opinion that I can provide reasonable assurance that the Alice Park Trust financial StateM￿ts are tree from material misstatement.

NOTE: During my examination and through my liaison with those responsible for the maintaining the accounts of the All￿ Park T￿￿t I corKluded the follo￿Ing. l. All￿ Park Trust has a grc6s income of less than £250,000 and is therefore entitled to prepare the accounts on a °Receipts and Payments. basis. corresponden￿ with the Charity Commission received in January 2021 provided confim)ation for the basis of preparation. 2. Any deficit at year end is funded from the Council's general fund, which is reflected as income in the Trusfs accounts. Independent Examiner: Tariq Rahman {Audit ManaJer, IT arKI Finan￿) Address of Independent Examiner: Audit West, Bath & North East Somerset Council, Guildhall, Bath, BA15AW Dat unts examined: 26th November 2021 Tariq Rahman Audtt Manager, Finan￿ and IT