||||||||| |---|---|---|---|---|---|---|---| |**Trustees' Annual Report**|||||**for theperiod**||| |**From **|Period start date|||**To**|Period end date||| ||01|04|2020||31|03|2021| Section A Reference and administration details **Charity name** Alice Park Trust **Other names charity is known by** Alice Park **Registered charity number (if any)** 304650 **Charity's principal address** Bath and North East Somerset Council Guildhall High Street Bath **Postcode BA1 5AW** ## **Names of the charity trustees who manage the charity** Bath & North East Somerset Council is the sole corporate trustee. This is administered through the Alice Park Trust sub-committee. ||**Names of the charity trustees who manage the charity**|**Names of the charity trustees who manage the charity**|**Names of the charity trustees who manage the charity**|**Names of the charity trustees who manage the charity**| |---|---|---|---|---| ||Bath & North East Somerset Council is the sole corporate trustee. This is administered through the
Alice Park Trust sub-committee.|||| |1
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20|**Alice Park Trust sub-**
**committee members**|**Office (if any)**|**Dates acted if not for**
**whole year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| ||Cllr Rob Appleyard|Chair||| ||Cllr Paul Myers|Vice Chair||| ||Cllr Joanna Wright|||| ||Graham Page||From 01/04/2020 to
16/02/2021|| ||Bill Shaw||From 06/01/2021|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| **TAR** March **2012** 1 ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Trust Conveyance & Charity Commission Scheme dated 17 December Type of governing document 1973 - (eg. trust deed, constitution) How the charity is constituted - (eg. trust, association, company) Trust The Council is the sole corporate Trustee. This is administered by the Trustee selection methods Alice Park Trust Sub-Committee. Members of the Sub-Committee are (eg. appointed by, elected by) appointed by the Charitable Trust Board and Independent Members are appointed following an approved selection process consisting of a public advertisement and formal interview. ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: Terms of Reference for the Sub-Committee is available on the Council’s public website. - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. **TAR** March **2012** 2 ## **Section C Objectives and activities** The key object of the charity is that the Alice Park is to be used as a **Summary of the objects of the** public park as a memorial to the wife of Herbert Montgomerie MacVicar **charity set out in its** of Batheaston. **governing document** The trustees, in making decisions surrounding the objectives and activities of the charity, have regard to the Charities Commission public benefit guidance when exercising any powers or duties to which the guidance is relevant. The park was open for public access throughout the year, including use **Summary of the main** of the tennis courts and tea chalet, and has been suitably maintained. **activities undertaken for the** The cottage property was let and the income used in the upkeep of the **public benefit in relation to** Park. **these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. **TAR** March **2012** 3 Section D Achievements and performance ## **Summary of the main achievements of the charity during the year** It has been a difficult year due to the Coronavirus pandemic for the Trust and that of the management committee who oversee the day to day running of Alice Park. The APT Sub-Committee recognise the strong support it receives around finance, legal and governance which has enabled the committee to focus on maintaining the objectives of the park as a strong community asset. There has been support to existing tenants and the creation of a new lease for the onsite cafe, and a soft approach to the development of a licensing process for commercial park users, although no major events have taken place. The addition of a new skatepark is finally at completion, together with a collaboration with the All England Lawn Tennis Association to lease and completely refurbish the 6 tennis courts and to offer high quality facilities. The committee is mindful of the high need to improve the children’s play area and this work has started with a supportive survey project undertaken by a local play provider of the B&NES community. The Park has continued to operate with strong focus on current Covid guidelines with the support of park users, and look forward to a less constrained 2021/22 I think fellow committee members for their invaluable contributions in such a difficult year. **TAR** March **2012** 4 ## **Section E Financial review** **Brief statement of the** At present the charity does not operate at a surplus to allow itself to build **charity’s policy on reserves** up reserves. The contribution from Bath & North East Somerset Council meets the in-year operational deficit for the financial year. Should the trust have reserves in future years then the use of reserves would be managed and approved by the Alice Park Trust Sub-Committee as per its Terms of Reference. Reserves that are restricted would be held specifically for the required purpose and unrestricted reserves would be held for the general support of the Trust. **Details of any funds materially in deficit** N/A ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: The Alice Park was funded through incomes raised through the activities of the charity and from contribution made by Bath & North East Somerset council. - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** ## **Signed on behalf of the charity’s trustees** ## **Signature(s)** **Full name(s)** Rob Appleyard **Position (eg Secretary, Chair,** Chair **etc) Date** 27/01/2022 **TAR** March **2012** 5 ||**Charity Name**
**Alice Park Trust**|**Charity Name**
**Alice Park Trust**|**Charity Name**
**Alice Park Trust**|**No (if any)**
**304650**|**No (if any)**
**304650**|**No (if any)**
**304650**|**CC16a**| |---|---|---|---|---|---|---|---| ||**For the period**
**from**|**01/04/2020**
Period start date|**To**||Period end date
**31/03/2021**||| ||||||||| |**Section A Receipts and payments**|||||||| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**17,905**
**46**
**1,905**
**-**
**21,402**
**-**
**-**
**-**
**41,258**
**-**
**-**
**-**
**41,258**
**11,258**
**8,574**
**2,390**
**16,002**
**2,284**
**750**
**-**
**-**
**-**
**41,258**
**-**
**-**
**-**
**41,258**
**-**
**-**
**-**
**-**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**51**
**-**
**-**
**-**
**-**
**51**
**-**
**-**
**-**
**51**
**51**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**51**
**-**
**-**
**-**
**51**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**Total funds**
**to the nearest £**
**17,905**
**46**
**1,905**
**51**
**21,402**
**-**
**-**
**-**
**41,309**
**-**
**-**
**-**
**41,309**
**11,309**
**8,574**
**2,390**
**16,002**
**2,284**
**750**
**-**
**-**
**-**
**41,309**
**-**
**-**
**-**
**41,309**
**-**||**Last year**
**to the nearest £**| |Rental Incomes|**17,905**||||||**14,701**| |Tennis Court Income|**46**||||||**373**| |Events Income|**1,905**||||||**220**| |Investment Income|**-**||||||**134**| |Income - deficit subsidised byB&NES|**21,402**||||||**29,192**| |CommunityInfrastructure Levy|**-**||||||**43,200**| ||**-**||||||**-**| ||**-**||||||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**41,258**||||||**87,820**| ||||||||| |**A2 Asset and investment sales,**
**(see table).**|||||||| ||**-**||||||| ||**-**||||||**-**| |**_Sub total_**|**-**||||||**-**| |**_Total receipts_**
**A3 Payments**|||||||| ||||||||**87,820**| ||||||||| |Grounds Maintenance SLA|**11,258**||||||**10,871**| |Play Equipment SLA|**8,574**||||||**8,406**| |Tree Management SLA|**2,390**||||||**2,343**| |Public Convenience Maintenance|**16,002**||||||**15,655**| |Other Property/Parks Maintenance|**2,284**||||||**2,791**| |Other - Audit Fees|**750**||||||**250**| |Other - Legal Fees|**-**||||||**704**| |Pathways Project (partly CIL funded)|**-**||||||**46,800**| ||**-**||||||**-**| |**_Sub total_ **|**41,258**||||||**87,820**| ||||||||| |**A4 Asset and investment**
**purchases, (see table)**|||||||| ||**-**||||||| ||**-**||||||| |**_Sub total_ **|**-**||||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||| ||||||||**87,820**| ||||||||| ||**-**|**-**|**-**||**-**||**-**| ||**-**|**-**|**-**||**-**||**-**| ||**-**|**-**|**-**||**-**||**-**| ||**-**|**-**|**-**||**-**||**-**| 27/01/2022 CCXX R1 accounts (SS) 1 |**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|| |---|---|---|---| |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
**B3 Investment assets**
**B2 Other monetary assets**
**B1 Cash funds**|Signature
**Details**
**Details**
Land at Alice Park
Property - cottage one
Tea Chalet & Storage
Car Park
Toilets - Land & Buildings
Tennis Courts
Garden Shelter
Play Equipment
**Details**
Majedie Investments plc ordinary 10p
shares
COIF charities deposit account
951170001C - 32911/05
COIF charities special range 965060001C -
32911/04
COIF charities special range 115410001C
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
Restricted
**-**
Restricted
**-**
Restricted
**-**
Restricted
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
Unrestricted
**54,000**
Unrestricted
**33,000**
Unrestricted
**4,000**
Unrestricted
**2,500**
Unrestricted
**27,000**
Unrestricted
**18,750**
Unrestricted
**14,250**
Unrestricted
**17,893**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
Print Name
Rob Appleyard|**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**651**| ||||**897**| ||||**4,880**| ||||**11,843**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||Date of
approval| |||Rob Appleyard|27/01/2022| 27/01/2022 CCXX R2 accounts (SS) 2 Auclitr, L/VL'- Working in Partnership Www.aUdi￿est.cO.uk Bath and North East Somerset CounGiI The Alice Park Trust 2020121 Accourts- Independent Examinerfs Report To confinn, I have: examined the accounts under secti(M 145 of the 2011 Charities ACL followed the procedures laid in the general Directions given by the commission under section 145(5){b) of the 2011 ACL stated whether particular matters have o)me to my attention. Basi5 of my examinerfs report My examination was carried oul in &cordance Imth the general dir￿t.0nS given by the Charity Commission. An examination includes a remew of the accounting rLurds kept for All￿ Park and a comparison of the accounts presented with those records. It also includes consideration of any unusual it6yns or disclosures in the &counts, and seeking explanations conceming any such matters. The objective of the review was to provide reas￿able assuran￿ that the finanaal statements were accurate and free from material misstatement. Reasonable assurance is a high level of assuran￿, but it does not guarant￿ detection of a material misstatement when it exists. Misstatements can arise from fraud or error and are (x)nsidered material rf, individually, or in the aggregate, they could reasonably te ewted to influence the decisior￿ of users taken on the basis of these financial statements. Independent examinerfs statement In conn6Ytion with my examinatÈon, no matter has o)me to my attention which gives me reasonable cause to believe that in any material reSp￿t the requirements have not b￿n meL Those such requirements were as folbws: to keep accounting records in ￿an￿ wtth section 130 of the 2011 CharÉties Act, and; to prepare ￿Unts which accc(d with the accounting records and comply with the accounting requirements of the 2011 Charities Act. From my examination of the records, Ét is my opinion that I can provide reasonable assurance that the Alice Park Trust financial StateM￿ts are tree from material misstatement. NOTE: During my examination and through my liaison with those responsible for the maintaining the accounts of the All￿ Park T￿￿t I corKluded the follo￿Ing. l. All￿ Park Trust has a grc6s income of less than £250,000 and is therefore entitled to prepare the accounts on a °Receipts and Payments. basis. corresponden￿ with the Charity Commission received in January 2021 provided confim)ation for the basis of preparation. 2. Any deficit at year end is funded from the Council's general fund, which is reflected as income in the Trusfs accounts. Independent Examiner: Tariq Rahman {Audit ManaJer, IT arKI Finan￿) Address of Independent Examiner: Audit West, Bath & North East Somerset Council, Guildhall, Bath, BA15AW Dat unts examined: 26th November 2021 Tariq Rahman Audtt Manager, Finan￿ and IT