Trustees. Annual Report for the period Period start date 01 01 Period end date 31 12 2024 2024 From To Section A Reference and administration details Charty name Spaxton Village Hall & Playing Field Other names charity is known by Spaxton Village Hall Registered charity number {if any) 304633 Charity's principal address Spaxton Village Hall High Street. Spaxton Bridgwater Postcode TA51BS Names of the charity trustees who manage the charity Dates acted if not for whole ar Trnstee name Office (If any Name of person lor body) enlitled toap oint trustee rfan Playing Field Users Group Glyn Richards JanelFlowers Alison Jarah Chair Secretary Treasurer From September 2024 Doreen Harris Kim Bellinger Keith Bellinger Simon Haswell Simon Stretton Vice Chair Booking Secretary Cricket Club Spaxton Society Parish Council Christine Donnelly Gail Wainwright Colin Foxhall Anne Milne Lottery Organiser 10 Women's Institute 11 12 Short Mat Bowls 13 Gilly Thomas Jackie Loxton 14 15 Martin Brown Community Stores 16 17 18 19 20 Names of the trustees for the charity. if any, (for example. any custodian trustees) Name Dates acted rf not for whole ear NIA
Names and addresses of advisers (Optional information) Type of adviser Name Address NIA Name of chief executive or names of senior stsff members (Optional infomiationj NIA Section B Structure, overnance and mana ement Description of the charity's trusts Constitutr'on. adapted in 1975 from an original conveyan dated 1939 Type of goveming document How the charity is constituted As a trust with trustees and volunteers. Trustee selection methods A combination of elected by village hall user groups, elected at the AGM and co-opted, at the AGM and throughout the year if required. Additional governance issues (Optional inforniation) As a small local stand alone charity, we provide new trustees with infonrjation packs and forward other information packs as you issue them. We have regular meeting which are used to discuss and formulate policies for emerging issues, problems and questions and opportunities. You may choose to include additional information, where relevant, about: policies and procedures adopted for the induction and training of trustees; the charity's organisational structure and any wider network with which the charity relationship with any related parties; trustees, consideration of major risks and the system and procedures to manage them. Section C Ob"ectives and activities To manage & maintsin buildings & open play spaces for the community to engage in entertainmen( education, training, arts. culture. sporL recreation & socialising. Summary of the objects of the charity set out in its governing document
We act in the public benefit by providing this venue within our community and keeping the costs of using the hall as low as is possible, while covering overheads and ensuring we maintain both building and playing areas to a safe stsndard. We are proud of the activities which take place in our hall. organised by volunteers and local individuals who provide sports and social events. particularly beneficial to our elderly population. Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charty Commission on public benefit) Additional details of objectives and activities {Optional infonnation) We do not award grants and any money we have which is not needed immediately is placed in a building society account to accrue interest until it is needed. For example our building is 90 years old and 2024 was a year of volatile weather. which caused movement and breakage of roof tiles very regularly. As the building has not been re-roofed for many years we have kept money aside for this very costly repair. especially as grants are harder to obtain in the present financial climate. You may choose to include fvrther statements, where relevant. about: policy on grantmaking; policy programme related investment" We are very pleased to welcome volunteers to help us and we are lucky that as a small village someone is usually available to help when needed. contribution made by volunteers.
Section D Achievements and performance Summary of the main achievements of the charity during the year Our main achievements in 2024 were actually to keep the hall running and especially the continuing popularity and expansion of our comminuty cafe and our toddler group, catering for both ends of the age spectrum and those who often have no access to transport (there being no public transport in our area). We also maintain a free to use play area which is well used by local children and teenagers as a safe place to meet and have fun. This obviously comes at a financial cost, but for 2024 we have been fortunate to receive grant funding from our local Parish Council. We are very grateful to them.
Section E Financial review We keep a reserve fund of £25,000 to enable us to respond quickly to any urgent repairs. Again this is vital as we have an elderly building. We aim to keep all funds except a working balance in a building society account so it can accrue interesL Brief statsment of the charity's policy on reserves Details of any funds materially in deficit No funds are in deficiL Further financial review details (Optional information) Our major fundraising is through our village hall lottery which is supported by almost all the families in the village. We take in over £8.000 per year and we give back 50 % , with the monthly draw giving out six prizes, (72 prizes per year). This has been very successful and as our hall is elderly has meant we can fund repairs and make improvements when needed. You may choose to include additional infomation, where relevant about: the charity's principal SoUrS of funds (including any fundraising). how expenditure has supported the key objectives of the charity; investrnent policy and objectives including any ethical investment policy adopted. Section F Other o tional information Section G Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature(s) Full name(s) Position (eg Secretsry, Chair, etc) Date 41r l+ o cr aoir
SPAxfoN VILLAGE HALL & PLAYING FIELD COMMirrEE Registered Charity 304633 Accounts for year ending 31" December 2024 Balances brought forward: Lloyds Current 8793.26 Hanley Economic BS 69611.46 Lloyds Lottery 6485.69 84890.41 82345.76 Income: Hire of Hall Fundraising Grants/donation Bank Interest Lottery subs Feed in Tariff {PV} Ground Rent Sundries 2024 2023 Expenditure: Cleaning Oil Electricity Water Telephone Repairs/MainYance Improvements Insurance Subs/licences Lottery Prizes Sundries Celebration expenses 2024 3796.02 1145.66 1878.11 2023 3941.68 1575.23 12147.1 11380.00 580.00 5469.05 4131.39 2090.25 8415.16 1786.73 2120.39 8630.16 3733.20 171.09 1514.04 1361.98 758.57 693.83 3171.79 8441.45 2012.60 315.00 4184.22 50.13 20.00 7348.63 4983.50 0.03 2099.38 337.52 4265.84 25.00 4380.99 31038.15 32083.92 34.99 1226.00 115928.56 114429.68 28152.27 28942.27 Accounts rendered but unpaid: 890.00 597.00 29042.27 29539.27 Balances carried forward: Lloyds Current Hanley Economic BS * Lloyds Lottery 9549.57 8793.26 Includes £3040.00 lottery prizes 71701.71 69611.46 6485.69 5635.01 86886.29 84890.41 114429.68
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trustees On accounts for the year ended Charity no (if any) . l JoQ9- Set out on pages I report to the trustees on my examination of the accounts of the above charity ('Ihe Trust") for the year ended -81 12 30 14_ Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('%he ACV). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of Ihe Act. Independent trhe charity's gross income exceeded £250,000 and l am qualrfied to examlnerfs statement undertake the examination by being a qualÉfied member of [insert name of applicable listed body]]. Delets [ ] rfnot appliGabl&. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below ') lch gives me cause to believe that in, any material respect: the accounting COrdS were not kept in accordance with section 130 of the Chartties Act. or the accounts did not accord with the accounting records; or the accounts did not comply wtth the applicable requirements concerning the form and contenl of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fairf view which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. . Please delete the words in the brackets if they do not apply. Signed: Date: Name: Relevant professional qualifi¢ation(s) or body IER Oct 2018
(if any)= Address: Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: d1ctionS and guidan for examiners). Glve here brief details of any items that the examinar wishes to disGIoso. IER Oct 2018