2023-12-31-accounts - Spaxton Village Hall And Playing Field

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Trustees, annual report (including Directors. report) for the period From: 1" January 2023 To: 31" December 2023 Charity name: Spaxton Village Hall & Playing Field Charity registration number: 304633 Company number: Objectives and activities SORP reference Summary of the purposes of the charity as set out in its governing document To manage & maintain buildings & open play spaces for the community to engage In entertainmen( education, training, arts, culture, spor( recreation & socialisin Activities include: Toddler Group. Community Cafe. Short Mat Bowls, Pilates, Women's Institute. Upholstery, Spaxton Society, Parish Council. Summary of the main activities in relation to those purposes for the public benefrt, in particular, the activities, projects or services identified in the accounts. Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefft Para 1.18 We act In the public benefit by providlng this venue within our rural community and keeping the costs of using the hall as low as is posslble, whlle covering overheads and ensuring we maintain both building and playing areas to a safe standard. Additional infomiation (optional) You ma choose to include further statements where relevant about: SORP reference We do not award grants. Policy on grant making Para 1.38 We do not have investment funds, except a savings accounL Policy on social investment including program related investment Para 1.38 The trustees all voluntser to help with the running and maintenance of the hall & fields to reduce outgoings. Other members of the communi volunteer as Contribution made by volunteers Para 1.38

required. Other Achievements and perforniance The charity in providing a local venue in in area with no public transport system has enabled members of the community to meet and socialise. play sport and otherwise engage in regular events. This has been particularfy important following on from the pandemic and our community cafe has been a masslve success, enabling especially older people, to meet up with their friends & neighbours. Summary of the main achievements of the charity, identifying the difference the charity's work has made to the circumstances of its beneficiaries and any wider benefits to society as whole. Para 1.20 We consider this to be a huge achievement. especially as we are run by a group of unpaid volunteers, who have to fit this work around ourjobs, farnlly and other commitments. Additional infornlation (optional) You ma choose to include further statements where relevant about: Although we set out things we hope to do, in reality we always prioritise essential works, doing other improvements or additions as soon as possiblo. Para 1.41 Achievements against objectives set Our fundraising is primarily by a social lottery supported by the whole village which raises approximately £4,OOOpa. Performance of fundraising activities against objectives set Para 1.41 Our only investment is in a savings account. holding funds that are not needed immediately. Investment perfomiance against objectives Para 1.41 Other

Financial review Review of the Gharity's financial position at the end of the riod Statement explaining the policy for holding reserves stating why they are held Para 1.21 Our reserves a adequats and will provide for some of the projects we would like to ursue when time allows. As we are responsible for maintaining an elderly building we keep a reserve as some repairs have to be undertaken urgently to keep the buildlng safe & weather roof. £20 000 Ius NIA Para 1.22 Amount of reserves held Reasons for holding zero reserves Details of fund materially in deficit Para 1.22 Para 1.22 Para 1.24 NIA Explanation of any uncertainties about the charity continuing as a going concern Para 1.23 NIA Additional Infonnation (optional) You ma choose to include further statements where levant about: Funds come from booklngs, with fundraising from our hall lottery as above. The charity's principal sources of funds (including any fundraising) Para 1.47 We do not have an investment policy but we have an easy access savings account which holds all funds not needed Immedlatoly. Two signatures are needed to access both this and our current account to maintain security and accountabili The main risk facing the charity is the difficulty recruiting new trustees. Those of us serving are getting older and younger people have no spare time to participate regularlyi although they will hel out when asked. Investment policy and bjectives including any social investment policy adopted Para 1.46 Para 1.46 A description of the principal risks facing the charity Other Structure, governance and management Trust deed (Conveyances dated 27106139 for land for hall & 01103155 for land for la in field Registered with Charity Commission Scheme 15112ri5. Description of charity's trusts: Type of governing document: for example, . Para 1.25

How is the charity constituted? Para 1.25 As a Trust rvi FAai I lyi lil i iited compan iJninc,orpnrated association_ Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees Pata 1.25 As per conveyance dated 27106139, as modified 15112175 up to 6 trustees are elected at the AGM. plus 1 representstive from every village organisation which chooses. This committee may then co- opt up to 4 additional members up to a maximum of 26. Additional Inforniation (optional) You ma choose to include further statements Whe relevant about: Trustees are provided with copies of 'Guidance for Trustees, and given inforniation on GDPR & safeguarding. Policies and procedures adopted for the induction and training of trustees Para 1.51 We are a 'stsnd alone, charity but we are in contact with the Community Council for Somerset. Somerset Playing Fields Assoclation and Spaxton Parish Council. The charity's organisational structure and any wider network with which the charity works Para 1.51 See above Relationship with any related parties Para 1.51 Other

Reference and administrative details Chari name Other name the charit uses Re istered charit number Chari rinci l address S xton Villa axton Villa 304633 h Streel S axton. Brid e Hall & Pla e Hall in Field water. TA5 1BS Names of the charity trustses who manage the charity Dates a¢tsd rf not for whole ear Trustee name Offlce (If any) Name of person (or body) entltled toa int trusteè ifan Cricket Club Keith Bellinger Kim Bellinger Colin Foxhall Booking Secretary Elected Co-opted Elected Doreen Harris Vice Chair Tony Donnelly Alison Jarah Simon Stretton Jackie Loxton Anne Milne Glyn Richards Sarah Upfield Gill Thomas Gail Wainright Simon Haswell Village Show Elected Parish Council Treasurer Co-opted Short Mat Bowls 10 Chair Playing Field Users group Community Shop Spaxton School 11 12 13 14 Spaxton Society Upholstery Co-opted 15 Gill Tottle 16 Christine Donnelly 17 18 19 20 orate trustees - names of the directors at the date the re Director name ortwasa roved NIA Name of trustees holding title to property belonging to the charity Trustee name Dates acted if not for whole ear NIA

Funds held as custodian trustees on behalf of others Description of the assets WA held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian cha Details of arrangements for safe custody and segregation of such assets from the charit 's own assets Additional infomiation (optional) Namès and addresses of advisers (optional inforniation) Type of Name Address adviser Name of chlef executlve or names of senior stsff members (optional infomiation) NIA Exemptions from disclosure Reason for non-disclosure of ke ersonnel details NIA Other o tional information

Declarations The company has taken advantage of the small companies. exemption in preparing the report abov The trustees declare that they have approved the trustees, report (includlng dlrectors. report) above. Signed on behalf of the charity's trusteesldirectors Slgnature{s) Full name(s) 41 r4 Vwn Position (for example Secretary, Chair, etc) Date

SPAXTON VILLAGE HALL & PLAYING FIELD COMMirrEE Registered Charity 304633 Accounts for year ending 31" December 2023 Balances brought forward: Lloyds Current 6118.17 Hanley Economic BS 72491.07 Lloyds Lottery 3736.52 82345.76 73893.(M) Income.. 2023 2022 9299.00 827.20 Expenditure: Cleaning 2023 2022 Hire of Hall Fundraising Grants/donation Bank Interest Lottery subs Feed in Tariff {PVI Ground Rent 11380.00 3941.68 3740.00 580.00 1575.23 1409.71 5469.05 2120.39 6984.08 Electricity Water Telephone Repairs/Maint'ance Improvements Insurance 2012.60 Subsllicences 315.00 Lottery Prizes 4380.99 Sundries 34.99 Celebration expenses 1226.00 1786.73 1244.67 491.07 8891.16 1361.98 693.83 3171.79 8441.45 1121.18 8630.16 3733.20 171.09 612.93 3671.29 3704.31 171.09 Sundries 0.03 1681.27 559.50 4413.33 60.21 2751.56 32083.92 30367.91 114429.68 104260.91 28942.27 21265.65 Accounts rendered but unpaid: 597.IX) 649.50 29539.27 21915.15 Balances carried fonmard: Lloyds Current Hanley Economic BS * Lloyds Lottery 8793.26 6118.17 72491.07 3736.52 • Includes £3040.00 lottery prizes 69611.46 6485.69 84890.41 82345.76 114429.68 104260.91

CHARITY COMMISSION FOR ENGIAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees On accounts for the year ended 31"-b&c6N4g£.£ ac Charity no (if any) -£Tr*ts33 Set out on pages I report to the trustees on my examination of the accounts of the above charity ("the Trust.) for the year ended Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('Ihe Act.). I report in respect of my examination of the Trust's accounts Carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent tThe charty's gross income exeded £250,000 and l am qualffied to examiner's ststement undertake the examination by being a qualified member of [insert name of applicable listed body]]. Delete [ ] if not applicabl8. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below ') which gives me cause to believe that in, any material respect: the accounting records were not kept in accordance with section 130 of the Charities Act,. or the accounts did not accord with the accounting records; or the accounts did not comply with the applicable requirements conceming the fonn and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Date: Name: o&Tf IER Oct 2018

Relevant professional qualification(s) or body (if any): Address: Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charrty accounts: directions and guidan for examiners). Give here brief details of any items that the examiner wishes to disclose. IER Oct 2018