Trustees, annual report (including Directors. report) for the period
From: 1" January 2023 To: 31" December 2023
Charity name: Spaxton Village Hall & Playing Field
Charity registration number: 304633
Company number:
Objectives and activities
SORP reference
Summary of the purposes of
the charity as set out in its
governing document
To manage & maintain buildings & open
play spaces for the community to engage
In entertainmen( education, training,
arts, culture, spor( recreation &
socialisin
Activities include: Toddler Group.
Community Cafe. Short Mat Bowls,
Pilates, Women's Institute. Upholstery,
Spaxton Society, Parish Council.
Summary of the main
activities in relation to those
purposes for the public
benefrt, in particular, the
activities, projects or services
identified in the accounts.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefft
Para 1.18
We act In the public benefit by providlng
this venue within our rural community
and keeping the costs of using the hall as
low as is posslble, whlle covering
overheads and ensuring we maintain
both building and playing areas to a safe
standard.
Additional infomiation (optional)
You ma
choose to include further statements where relevant about:
SORP reference
We do not award grants.
Policy on grant making
Para 1.38
We do not have investment funds, except
a savings accounL
Policy on social investment
including program related
investment
Para 1.38
The trustees all voluntser to help with the
running and maintenance of the hall &
fields to reduce outgoings. Other
members of the communi
volunteer as
Contribution made by
volunteers
Para 1.38

required.
Other
Achievements and perforniance
The charity in providing a local venue in
in area with no public transport system
has enabled members of the community
to meet and socialise. play sport and
otherwise engage in regular events. This
has been particularfy important following
on from the pandemic and our
community cafe has been a masslve
success, enabling especially older
people, to meet up with their friends &
neighbours.
Summary of the main
achievements of the charity,
identifying the difference the
charity's work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as
whole.
Para 1.20
We consider this to be a huge
achievement. especially as we are run by
a group of unpaid volunteers, who have
to fit this work around ourjobs, farnlly
and other commitments.
Additional infornlation (optional)
You ma
choose to include further statements where relevant about:
Although we set out things we hope to
do, in reality we always prioritise
essential works, doing other
improvements or additions as soon as
possiblo.
Para 1.41
Achievements against
objectives set
Our fundraising is primarily by a social
lottery supported by the whole village
which raises approximately £4,OOOpa.
Performance of fundraising
activities against objectives
set
Para 1.41
Our only investment is in a savings
account. holding funds that are not
needed immediately.
Investment perfomiance
against objectives
Para 1.41
Other

Financial review
Review of the Gharity's
financial position at the end
of the
riod
Statement explaining the
policy for holding reserves
stating why they are held
Para 1.21
Our reserves a￿ adequats and will
provide for some of the projects we
would like to
ursue when time allows.
As we are responsible for maintaining an
elderly building we keep a reserve as
some repairs have to be undertaken
urgently to keep the buildlng safe &
weather
roof.
£20 000 Ius
NIA
Para 1.22
Amount of reserves held
Reasons for holding zero
reserves
Details of fund materially in
deficit
Para 1.22
Para 1.22
Para 1.24
NIA
Explanation of any
uncertainties about the
charity continuing as a going
concern
Para 1.23
NIA
Additional Infonnation (optional)
You ma
choose to include further statements where ￿levant about:
Funds come from booklngs, with
fundraising from our hall lottery as
above.
The charity's principal
sources of funds (including
any fundraising)
Para 1.47
We do not have an investment policy but
we have an easy access savings account
which holds all funds not needed
Immedlatoly. Two signatures are needed
to access both this and our current
account to maintain security and
accountabili
The main risk facing the charity is the
difficulty recruiting new trustees. Those
of us serving are getting older and
younger people have no spare time to
participate regularlyi although they will
hel
out when asked.
Investment policy and
bjectives including any
social investment policy
adopted
Para 1.46
Para 1.46
A description of the principal
risks facing the charity
Other
Structure, governance and management
Trust deed (Conveyances dated 27106139
for land for hall & 01103155 for land for
la
in
field
Registered with Charity Commission
Scheme 15112ri5.
Description of charity's
trusts:
Type of governing document:
for example, .
Para 1.25

How is the charity
constituted?
Para 1.25
As a Trust
rvi FAai I lyi￿ lil i iited compan
iJninc,orpnrated association_
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees
Pata 1.25
As per conveyance dated 27106139, as
modified 15112175 up to 6 trustees are
elected at the AGM. plus 1 representstive
from every village organisation which
chooses. This committee may then co-
opt up to 4 additional members up to a
maximum of 26.
Additional Inforniation (optional)
You ma
choose to include further statements Whe￿ relevant about:
Trustees are provided with copies of
'Guidance for Trustees, and given
inforniation on GDPR & safeguarding.
Policies and procedures
adopted for the induction and
training of trustees
Para 1.51
We are a 'stsnd alone, charity but we are
in contact with the Community Council
for Somerset. Somerset Playing Fields
Assoclation and Spaxton Parish Council.
The charity's organisational
structure and any wider
network with which the
charity works
Para 1.51
See above
Relationship with any related
parties
Para 1.51
Other

Reference and administrative details
Chari
name
Other name the charit
uses
Re
istered charit
number
Chari
rinci
l address
S xton Villa
axton Villa
304633
h Streel S axton. Brid
e Hall & Pla
e Hall
in
Field
water. TA5 1BS
Names of the charity trustses who manage the charity
Dates a¢tsd rf not for whole
ear
Trustee name
Offlce (If any)
Name of person (or body) entltled
toa
int trusteè
ifan
Cricket Club
Keith Bellinger
Kim Bellinger
Colin Foxhall
Booking Secretary
Elected
Co-opted
Elected
Doreen Harris
Vice Chair
Tony Donnelly
Alison Jarah
Simon Stretton
Jackie Loxton
Anne Milne
Glyn Richards
Sarah Upfield
Gill Thomas
Gail Wainright
Simon Haswell
Village Show
Elected
Parish Council
Treasurer
Co-opted
Short Mat Bowls
10
Chair
Playing Field Users group
Community Shop
Spaxton School
11
12
13
14
Spaxton Society
Upholstery
Co-opted
15
Gill Tottle
16
Christine Donnelly
17
18
19
20
orate trustees - names of the directors at the date the re
Director name
ortwasa
roved
NIA
Name of trustees holding title to property belonging to the charity
Trustee name
Dates acted if not for whole ear
NIA

Funds held as custodian trustees on behalf of others
Description of the assets
WA
held in this capacity
Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
cha
Details of arrangements for
safe custody and
segregation of such assets
from the charit
's own assets
Additional infomiation (optional)
Namès and addresses of advisers (optional inforniation)
Type of
Name
Address
adviser
Name of chlef executlve or names of senior stsff members (optional infomiation)
NIA
Exemptions from disclosure
Reason for non-disclosure of ke
ersonnel details
NIA
Other o
tional information

Declarations
The company has taken advantage of the small companies. exemption in preparing the
report abov
The trustees declare that they have approved the trustees, report (includlng dlrectors.
report) above.
Signed on behalf of the charity's trusteesldirectors
Slgnature{s)
Full name(s)
41 r4 Vwn
Position (for example
Secretary, Chair, etc)
Date

SPAXTON VILLAGE HALL & PLAYING FIELD COMMirrEE
Registered Charity 304633
Accounts for year ending 31" December 2023
Balances brought forward:
Lloyds Current
6118.17
Hanley Economic BS 72491.07
Lloyds Lottery
3736.52
82345.76
73893.(M)
Income..
2023
2022
9299.00
827.20
Expenditure:
Cleaning
2023
2022
Hire of Hall
Fundraising
Grants/donation
Bank Interest
Lottery subs
Feed in Tariff {PVI
Ground Rent
11380.00
3941.68
3740.00
580.00
1575.23
1409.71
5469.05
2120.39
6984.08
Electricity
Water
Telephone
Repairs/Maint'ance
Improvements
Insurance
2012.60
Subsllicences
315.00
Lottery Prizes
4380.99
Sundries
34.99
Celebration expenses 1226.00
1786.73
1244.67
491.07
8891.16
1361.98
693.83
3171.79
8441.45
1121.18
8630.16
3733.20
171.09
612.93
3671.29
3704.31
171.09
Sundries
0.03
1681.27
559.50
4413.33
60.21
2751.56
32083.92
30367.91
114429.68
104260.91
28942.27
21265.65
Accounts rendered but unpaid:
597.IX)
649.50
29539.27
21915.15
Balances carried fonmard:
Lloyds Current
Hanley Economic BS
* Lloyds Lottery
8793.26
6118.17
72491.07
3736.52
• Includes £3040.00 lottery prizes
69611.46
6485.69
84890.41
82345.76
114429.68
104260.91

CHARITY COMMISSION
FOR ENGIAND AND WALES
Independent examiner's report on the
accounts
Section A
Independent Examiner's Report
Report to the trustees
On accounts for the year
ended
31"-b&c6N4g£.£ ac
Charity no
(if any)
-£Tr*ts33
Set out on pages
I report to the trustees on my examination of the accounts of the above
charity ("the Trust.) for the year ended
Responsibilities and
basis of report
As the charity's trustees, you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Act 2011 ('Ihe
Act.).
I report in respect of my examination of the Trust's accounts Carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed all the applicable Directions given by the Charity Commission
under section 145(5)(b) of the Act.
Independent tThe charty's gross income ex￿eded £250,000 and l am qualffied to
examiner's ststement undertake the examination by being a qualified member of [insert name of
applicable listed body]]. Delete [ ] if not applicabl8.
I have completed my examination. I confirm that no material matters have
come to my attention in connection with the examination (other than that
disclosed below ') which gives me cause to believe that in, any material
respect:
the accounting records were not kept in accordance with section 130
of the Charities Act,. or
the accounts did not accord with the accounting records; or
the accounts did not comply with the applicable requirements
conceming the fonn and content of accounts set out in the Charities
(Accounts and Reports) Regulations 2008 other than any requirement
that the accounts give a 'true and fair, view which is not a matter
considered as part of an independent examination.
I have no concerns and have come across no other matters in connection
with the examination to which attention should be drawn in this report in
order to enable a proper understanding of the accounts to be reached.
Please delete the words in the brackets if they do not apply.
Signed:
Date:
Name:
o&Tf
IER
Oct 2018

Relevant professional
qualification(s) or body
(if any):
Address:
Section B
Disclosure
Only complete if the examiner needs to highlight material matters of concern
(see CC32, Independent examination of charrty accounts: directions and
guidan￿ for examiners).
Give here brief details of
any items that the
examiner wishes to
disclose.
IER
Oct 2018

SPAXTON VILLAGE HALL & PLAYING FIELD COMMirrEE
Registered Charity 304633
Accounts for year ending 31" December 2023
Balances brought forward:
Lloyds Current
6118.17
Hanley Economic BS 72491.07
Lloyds Lottery
3736.52
82345.76
73893.(M)
Income..
2023
2022
9299.00
827.20
Expenditure:
Cleaning
2023
2022
Hire of Hall
Fundraising
Grants/donation
Bank Interest
Lottery subs
Feed in Tariff {PVI
Ground Rent
11380.00
3941.68
3740.00
580.00
1575.23
1409.71
5469.05
2120.39
6984.08
Electricity
Water
Telephone
Repairs/Maint'ance
Improvements
Insurance
2012.60
Subsllicences
315.00
Lottery Prizes
4380.99
Sundries
34.99
Celebration expenses 1226.00
1786.73
1244.67
491.07
8891.16
1361.98
693.83
3171.79
8441.45
1121.18
8630.16
3733.20
171.09
612.93
3671.29
3704.31
171.09
Sundries
0.03
1681.27
559.50
4413.33
60.21
2751.56
32083.92
30367.91
114429.68
104260.91
28942.27
21265.65
Accounts rendered but unpaid:
597.IX)
649.50
29539.27
21915.15
Balances carried fonmard:
Lloyds Current
Hanley Economic BS
* Lloyds Lottery
8793.26
6118.17
72491.07
3736.52
• Includes £3040.00 lottery prizes
69611.46
6485.69
84890.41
82345.76
114429.68
104260.91

CHARITY COMMISSION
FOR ENGIAND AND WALES
Independent examiner's report on the
accounts
Section A
Independent Examiner's Report
Report to the trustees
On accounts for the year
ended
31"-b&c6N4g£.£ ac
Charity no
(if any)
-£Tr*ts33
Set out on pages
I report to the trustees on my examination of the accounts of the above
charity ("the Trust.) for the year ended
Responsibilities and
basis of report
As the charity's trustees, you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Act 2011 ('Ihe
Act.).
I report in respect of my examination of the Trust's accounts Carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed all the applicable Directions given by the Charity Commission
under section 145(5)(b) of the Act.
Independent tThe charty's gross income ex￿eded £250,000 and l am qualffied to
examiner's ststement undertake the examination by being a qualified member of [insert name of
applicable listed body]]. Delete [ ] if not applicabl8.
I have completed my examination. I confirm that no material matters have
come to my attention in connection with the examination (other than that
disclosed below ') which gives me cause to believe that in, any material
respect:
the accounting records were not kept in accordance with section 130
of the Charities Act,. or
the accounts did not accord with the accounting records; or
the accounts did not comply with the applicable requirements
conceming the fonn and content of accounts set out in the Charities
(Accounts and Reports) Regulations 2008 other than any requirement
that the accounts give a 'true and fair, view which is not a matter
considered as part of an independent examination.
I have no concerns and have come across no other matters in connection
with the examination to which attention should be drawn in this report in
order to enable a proper understanding of the accounts to be reached.
Please delete the words in the brackets if they do not apply.
Signed:
Date:
Name:
o&Tf
IER
Oct 2018

Relevant professional
qualification(s) or body
(if any):
Address:
Section B
Disclosure
Only complete if the examiner needs to highlight material matters of concern
(see CC32, Independent examination of charrty accounts: directions and
guidan￿ for examiners).
Give here brief details of
any items that the
examiner wishes to
disclose.
IER
Oct 2018