(HARThY (OMM Trustees. Annual Report for the period From eri1 start date er date anuary mber ection A Reference and administration details Charity na Spaxton Village Hall and Playing Field Olhor namas charity is known b Spaxton Vlllage Hall Regist•rgd charity number {rf any 04633 Charlty's prlncipal address Igh Street A51BS ames of the charlty trust•os who manage the charfty Trtae name Offlu (If any) N•n• of por•on (or body) •ntitlod Int tnMts• Ilan Cricket dub Elected Toddlers Group Ctropted Junior Football Elected ViSlage Show Elected Elected Parish Council Keith Bellinger Kim Bellinger Sharon Carver Colin Foxhall Simon Hughes Doreen Harris Nick Ridgen Phil Ham Irice Chair Alison Jarah Simon Stretton Jackie Loxton Jan Hcmlson Anne Milne Rodney Parish Gtyn Richards Julie Reynolds Sarah UpfEld Gill Thomas Gail Wainwright Simon Haswell Gill Tottle 10 11 Co-opted Ele(*ed Short Mat Bowls 12 13 14 Senior Football Playing Field Users Group Upholstery Group Community Shop Spaxton School 15 16 Chair 1° J- 2V March 17 18 19 20 Spaxton Society Upholstery Group 21 From 2V Marth
Names of the Inistees for tho charity. rf any, Ifor eMmple. any custodian trustees) Naffle Dates acted rf not for whole Names and addressos of advisers (Opllonal Informth) of advls AddY8ss Name of chlef axecutfv• or nanxs of senior staff m•mborn Ioptlonal infornmtion) Section B Structure. overnance and mana ement Doscrfptlon of th• charlty's trusts Trust Deed (Conveyance dated 27106139, re. transfer of larKI on which hall was built to the Tnths: Conveyan dated 01103155 re. transfer of land for playirKJ fi8ld. to be managed as speafied 27106139; Charity Commission Scheme 1 12[15 re. increase of elected trustees from 3 to 6 Trust Type of govemirvJ doojment How the chwrty 18 con5trtuted Trustee selection methods In a¢c(darMX With Conveyanca dated 27106r39, as modffied 15112n5, up to 6 trustees elected at AGM, plus 1 representative for each village ganisation which Choos to nominate a represenLqtive and the committee of twstees thus tMed may ctropt up to 4 additional per80ns OVKled that the total number of trustees does not exceed 26. Addltlonal gov•rn•nc• IOMlonal Infom} Indudion and t inin stees: Copies of relevanl Charity Commission publicatÈon - GUNjan for Trustees - are FYOVKled to each trustee plus information on GDPR and safeguarding. You may ¢hoo•e to indude additional inforniation. where relevant, about.. policies and procedures adopted for the irKluction and training of trustees., th8 charity's organisational structure and any wider network wth which the chanty works; relationship with any relaled ma.. Risks vary- th8y are raised and discussed at fomial meetings. Regular Maintenan and safety thecks of village hall and plawng field and equipment are carried out by trustees. Annual checks of fire alarm systems and playground equipment are caEd OLrt by ofessional brKlies. Ptable electrical appliances are tested annually by a qualified person. Insu . The Village Hall is insured by Zurich through Communty First Village Hall Plus Grwp for building cover of £103W9, contents insurance (£37623), play equipment induding outdoor gn cover (£59172), Shad and Ride on Mower (£13214) safety Surfa cover (£17942) and public lbilty (£10,CKKI.OCK)) trustees. consideratit)n of major risks and the system and proL%dwes to manage them. The Management Committee recognises that it is under a legal obligation to Fwotect Iwilding ar#1 its ttsers through uate and appropriate
Hiri Use of Village Hall is subject to a Agreemenl sethng out the conditi$ of hire and Mjentifying the resFeth've responsibiltti8s of each party to thé agreement which must be signed by the user then bookirKJ. . Tr hall_has a Premises LinCe (including alcohol) and is registered the local authority for a tottery lin. The hall also holds PPL and PRS linCeS for live and recorded music. Section C Ob'ectives and activities Summary of the objects of th• charty set out In Its govorning documont To manage and maintain buildings and open play spaces for the nmunty to engage in errtertair#Ment. education. training. arts. culture. sport and recreab'on Management and Maintenan of facilities and fundraising. mainly in the fom) of a monthty lottery. to supplement income from the hiring of the hall. Grant applications are made for any significant improvemerrt8. There is rKmnally no fee for the use of the playirKJ fi8kl and children's play area. The Village Hall is avaable for hire by any irmlividual or organisation in accordance with the standard hiring agreement and scale of charges adopted for the year. The Hall arKI playing fk1 are used by the public in manner tywcal of such facilities in rural villages and the hall is in use most days of the week for regular adivities induding Communty Cafe, Uphobtery Grwp. 14'1at8s. Flexercise. Short Mat Bowls. Toddler Group, Bingo, Women's Institute. Spaxton Society, Parish Council meeb"ng8 and bFannual FIr Sh¢Jws. The Hall is available for hire for private functions such as d)ildren's parties. ¥%Edding receIn$, fun8rn1 t888, dances and other village social fUr'onS and fund-raising fairs. The aying fields are used for cncket and football and ttrwe is a children'8 play area plus an outdoor gym. Summary oftho maln activitles undertaken for the publlc benefft In relatlon to th88e objects {include withln thls section the statutory declaration that tru8teos hav• had regard to the guidance Issued by the Charlty Commisslon on publlc benefit) Addltional d•talls of obJecllve• and activities (Opfjonal Infornthn) You may Choo to Indude further statements. where relevant, about.. licy wantmakn'ng: policy kyogramme related investment: contribution made by volunteers. None as we do not have investment funds the Trustees are all volunteers who engage in fundraising for the charity, make grant applicab.ons where relevant and carry out some repair& a1 maintenance free of charge to redu (xrtgoirvjs.
Section D Achievements and performance Things have gradually retumed to nonnal after the openiro of all facilities following on from Covid. Booknng are still skw but are grajualty increasing as pecpk's nfthnce retums. Committee mIngS have resumed in altemate months and we held our AGM as nomal in March 2022. We organised a celetrtion, a lIldh, a hog roast and a communty pl1C for ts platinum jubilee. The events were very well attènded and muth appreoated after Iwo isola.ng years. Our planned FJects to refft our kitchenette in the main hall is still very much on the agenda although pr&Jress has been slow due to the paleMiC. We are also hoping to l)uikl a viewing platfonn and disabled pathway fix the sport f1 although this wÈll deperKI on the availability of grant funding. Our cri¢*et dub is proposing to erect ball stop netting at the edge of the playirvJ fiekl to slop wayward balls hitting neighbours, passers by or property. This is important as the club is growing following andemic. Summary of the maln achievements of the charity during the y•ar Section E Financial review Our reserves are adequate and will WOVKle match funding for our bigger projects. Some smaller wojects we plan to fund ourselves. We aim to keep an emergency reserve of £20,OlXI to meet unexpected contingencies plus we aim to set asKle 11>15% of income annualty for regular maintenanc8, r8p8ir arKJ r8d8cOr8tic. change of savings account has seen a pleasing increase on our interest venue and our hall lottery (x)ntinue8 to bring in valuable additional funds. Brfef statement of the charlty's pollcy on rmervos Delalls of any lund8 materfalty In d•ficlt Non• Furthor financlal rnvlow d•tsll8 (Optlonal inforniatSon) You may chooso to include addrtional information, where relevant about the chanty's principal sources of furKls (induding any fundraisi). how expenditure has supported the key otyectsves of the Charity: investment policy and obiedives induding any ethical irpRstment policy adopted. onk .' Pays for runniTrJ costs, Maintenan and repairs and improvem$ •KI additions where possible.
Declarations Slgned on behalf of the charitys InMtees Slgnature(s) Full name($) n.1k, Pi Position (•9 S•cr•tary. Chair, ot¢)
SPAxfoN VILLAGE HAiL & PiAYING FIELD COMMITfEE Accnts for year enthng 31° December 2022 Balances brought forwanl: Uoyd5 Current 11634.31 Hanley Economic BS SCxI.1xJ Lloyds Lottery 12258.69 73893.IKI 58828.06 Income: Hire of Hall Fundralslng Grantsldonation Bank Interest Lottery subs Feed In TarEff IPV) Ground Rent Sundries 2022 9299.(K) 827.20 ExnditUre. Cleaning 011 2022 3740.(K) 1409.71 2021 4816.50 108.80 12306.81 32.28 8791.66 3398.44 156.29 1043.50 258.69 6984.08 1244.67 -236.73 491.07 8891.16 3704.31 171.09 Water Telephone Repalrslmainvance Improvements Insuran SubslInCes Lottery Prizes Sundries Jubilee expenses 1121.18 612.93 3671.29 1036.13 565.79 3209.13 1584.00 1681.27 559.50 4413.33 60.21 2751.56 1611.82 330.71 4443.34 60.96 30367.91 29612.78 104260.91 8843&84 21265.65 13907.34 638.50 21915.15 14545.84 Uoyds Current Hanley EconomSc 85 . Lloyds lottery 6118.17 11634.31 * Indude$ £3040.qXI lottery wlzes 72491.07 3736.52 12258.69 82345.76 73893.(Kl I(.91 88484 16'W2S
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the lrnsteesl _ members of rfILLAGE kf¥LL- 4 On a¢¢ounts for the yoar ai ST l)&C&k4 .Icw2 Charlty no (rf any) Sot out on pa8 I report to the trustees on my examition of the accounts of the above dprity (Ihe Tnjsf) for tr year ended )1 . . Re8pon8lbllMlos and As the charity trustees, you are responsible for the preparation of the basls of report accourts in arx(xdan1 wlth the Charitss Ad 2011 (lhe Acr). I rewrt in respeLI of my examination of the Trusvs accounts carrfed out under sedw)n 145 of the 2011 Ad and in carrying out my examlnatlon, I have folh)wed all the aPIcable gIn by lh8 Charity Commission urKJer sedion 145(5)(b) of the Ac. Ind•p•ndont tfhe ChilYS gT05s inc(Mne exceeded £250.OLXJ and l am quallfled to examlnerfs statement undertake the examination by being a qualified member of (insert name of applicable listed tKKlyll. Delele [ l rfnot applicable. I have completed my examinatlon. I Ix)nfinn that no material matters have come to my attention (other than that disdosed below.) in connection wtth the examinatK)n which gN8S m8 (2use to bekve that in. any material respecL: the accountiNJ r1)rdS ere not k8Pt in accordanc8 wlth section 130 of the Act" or the a(ounts dld not accord ith th8 accountkng records; or the accounts did not (¥mply with the applicable requirements c(xKemiry the fonn and content of accounts set (xrt in the Charities (Ac£ounts and RepcKts) Regulations 2008 other than any requirement that the accounts give 8 Irue and falrf vlew which is not a matter Ix$KIed as part of an independent examinati. I have no cA)noms and hav8 come acnjss rK) other matters in connection with the examination to whlch attention should be drawn in this report in order to 8natAe a tmper urKlerstandir¥J of the accnts to b8 r&%h8d. ' Please delete the words in the brackets rfthey do not apply. Slgned: 202 Relevant professional qualification(s) or body (rf any):
Address: Section B Disclosure Only complete rf the examin8r needs to highlight matters of concem (see CC32. IrKlependent examinalion of tharity ants: directions and guidance for examiners). Give here details of any Items that the examlnar wlshes to dlsclose.