ANNUAL REPORT TO ACCOMPANY THE ACCOUNTS FOR YIE 31 MARCH 2025 Charity Name: Hardington Mandeville Village Hall Charity Registration Number: 304551 Charity Address: High Street, Hardington Mandeville, Yeovil, Somerset, BA22 9PQ Charity Trustees as at 3, December 2025: Mrs K.E.Dodge (Chairperson), Mrs D. Creed (Treasurer), Mrs S.Jinks (Assistant Treasurer), Mrs T. Goodger (Secretary), Mrs H.Menhennett (Booking clerk), Mr M. Southwell, Mr R.Beatson, Mr R.Halls, Mrs D. Riddell, Mr P Riddell , Mr T. Gillingham and Mrs S.Mead. Mrs K.Doyle, Mr M Doyle and Mrs C. Delaney resigned as Trustees during the year ended 3113125 and were replaced by Mrs H. Menhennett and Mr T.Gillingham. Mrs s.mead was appointed as a trustee in June 2025. Governing document: A copy of our governing document, a Trust Deed dated 26 September 1968, is attached. The Village Hall Committee are the administering trustees and consist of elected, representative members and up to five co-opted members. Objectives and activities: As outlined in the deed, the Trust Propety (the village hall) is held in trust for the use of the inhabitants of Hardington Mandeville and the neighbourhood for the use of meetings, classes, forms of recreation , leisure-time occupation etc with the object of improving the life of the inhabitants. In the year to 3113125 regular meetings were held at the hall by the Women's Institute, the Garden Club, Tai Chi, the Players (drama group), the Parish Council and the village hall committee. A monthly coffee morning is held at the hall and films are shown during the year. All of these activities allow people to meet up socially and help to promote well being. The hall is a great community asset and was used during the year for occasional birthday parties, wedding receptions and wakes. An annual Flower and Craft Show also takes place at the hall. Achievements: The Committee are aware of the need to continue improving and modernising the hall. Improvements completed during the year include the re- plastering and painting of the 'old boiler room, which has made it much more of a useable space. We also replaced a small area of roof tiles with fibreglass roofing in order to address a damp problem. A successful bid and presentation was made to a local company Leonardo's on 12 December 24 as a result of which a team of volunteers from the company agreed to undertake indoor and outdoor painting work at the hall in April 25. The Committee have responsibility for safety at the hall and both Health and Safety, Fire Risk Assessments and other regular checks were undertaken in the year. As a result of these checks, three new emergency lights were fitted on 27 November 24. Financial review: On 11112124 we applied for a grant from the National Lottery Community Fund to help fund planned improvements to the hall and we were awarded a payment of £17500.00 on 2113125. But for this award our turnover for the
year to 3113125 would have been less than £25,000. The lottery income was paid into a separate Co-op bank account, so that expenditure could be monitored and controlled. Our accounts are prepared on a receipts and payments basis. The village hall income is generally made up of . Income from hiring the hall, fundraising activities such as our 100 club and film shows , donations from village events such as our monthly coffee mornings and donations from annual events such as our Street Fayre, firework display, plant sale and pantomime. We also receive a donation from the Rotary Club of Yeovil from the sale of raffle tickets and a precept from the Parish Council towards expenses and our Insurance costs. Monies held in village hall accounts as at 3113125 totalled £47,096.39 made up as follows: Santander Deposit Account £20,278.43 + Santander Current account £8,066.96 + cash in hand £1,031.72 + Co-op account £17,719.28 (includes lottery grant). Our reserves were therefore in a healthy position as at the year end. Whilst we do not have a reserves policy as such, the Committee aim to hold sufficient funds on hand to cover running expenses at the hall for a period of at least two years. Our village hall is an old building and is in need of constant attention, maintenance and improvement. As such, our expenditure is planned in advance and our plans are made available (via a spreadsheet ) to the general public on a notFce board in the hall. Since 3113125 we have made substantial improvements as follows: a) In June 25 new hall frontage was installed , together with 2 small double glazed windows in the entrance foyer and a new accessible door placed at the rear of the hall (total cost including VAT £11062.62) b) Other planned projects are shown on the attached spreadsheet, with projects completed after 1 Oct 25 (together with the costs) shown in red. A Trustee Declaration and Acceptance of Responsibilities form is signed by all of the village hall trustees. All trustees are aware of the need to comply with the guidance on public benefit and have duly complied with those duties. We have in place various policy documents including an Equal Opportunities Policy. These are published on our village website and are thus available to the general public. Signed. kn. M£E (Chairperson) (Treasurer) Date: 3- IL- 2c2S Date: 311111
Village Hall Financial Statement 2024 -2025
| Income | 2024 | 2025 | ||
|---|---|---|---|---|
| Hall Hire | £ | 3,026.50 | £ | 3,732.40 |
| Fundraising/Donations | £ | 8,958.02 | £ | 11,890.60 |
| Solar PV | £ | 1,142.13 | £ | 1,175.12 |
| Grant for Insurnce from Parish Council | £ | 1,508.06 | £ | 1,604.24 |
| Precept from Parish Council | £ | 3,377.00 | ||
| Lottery Grant | £ | 17,500.00 | ||
| Interest from Deposit Account | £ | 19.60 | £ | 172.13 |
| Total | £ | **18,031.31 ** | £ | 36,074.49 |
| Payments | ||||
| Repairs/Maintenance | £ | 664.72 | £ | 5,294.40 |
| Cleaning | £ | 1,308.94 | £ | 447.21 |
| Water | £ | 424.88 | £ | 743.07 |
| Miscellaneous | £ | 368.60 | £ | 203.98 |
| Electricty | £ | 5,712.96 | £ | 7,016.37 |
| Capital items | ||||
| Fundraising Expenses | £ | 1,413.16 | £ | 1,659.45 |
| Insurance | £ | 1,508.06 | £ | 1,604.28 |
| Accessability | £ | 3,624.70 | ||
| LotteryGrant transferred to Co-OpAccount | £ | 17,500.00 | ||
| Total | £ | **15,026.02 ** | £ | 34,468.76 |
| Statement of Assets | ||||
| Santander Deposit Account | £ | 2,106.30 | £ | 20,278.43 |
| Santander Current Account | £ | 25,115.49 | £ | 8,066.96 |
| Cash in hand | £ | 549.59 | £ | 1,031.72 |
| Total | £ | **27,771.38 ** | £ | 29,377.11 |
| Co-OpAccount | £ | 19.28 | £ | 17,719.28 |
| Total | £ | **27,790.66 ** | £ | 47,096.39 |
Notes
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●£15,000 transferred from Santander current account to Deposit Account on 2nd May, 2024
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●£3,000 transferred from Santander current account to Deposit Account on 5th September, 2024
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●Lottery grant of £17,500 received into Santander current account on 21st March, 2025 and transferred into Co-Op account
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●Donation of £200 received into Co-Op account in 2024/25
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●No payments taken from Co-Op account in 024/25
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Examination Report on Hardington Mandeville Village Hall Charity's Accounts Charity No: _ 304551 Independent Report foi- tlie Financi,21 Year Ended 31103120?5. Introduction This exainination report is prepared to provide an independent assessinent of the charity's financial accounts for the year ended 31/03/2025., The purpose of this report is to confinn whether the accounts present a true and fair view of Ihe charity's financial position, and to ensure compliance with relevant legal and regulatory requirements. Conclusion In Iny opinion, nothing has come to, my attention that causes Ine to believe that the accounts do not present a true and fair view of the financial position of the charity as at 31/03/2025. The accounts have been properly prepared in accordance with the applicable legal and regulatory requirements. Declaration Signed: Naine: L CK Pfi Date: zli/z ts 3 LLtNJ,¢ I'DCrÈ. k4 1&&4 5YZ££ I YEO.. 6Azz qPT