ANNUAL REPORT TO ACCOMPANY THE ACCOUNTS FOR YIE 31 MARCH 2025
Charity Name: Hardington Mandeville Village Hall
Charity Registration Number: 304551
Charity Address: High Street, Hardington Mandeville, Yeovil, Somerset,
BA22 9PQ
Charity Trustees as at 3, December 2025: Mrs K.E.Dodge (Chairperson), Mrs D.
Creed (Treasurer), Mrs S.Jinks (Assistant Treasurer), Mrs T. Goodger (Secretary),
Mrs H.Menhennett (Booking clerk), Mr M. Southwell, Mr R.Beatson, Mr R.Halls, Mrs
D. Riddell, Mr P Riddell , Mr T. Gillingham and Mrs S.Mead.
Mrs K.Doyle, Mr M Doyle and Mrs C. Delaney resigned as Trustees during the year
ended 3113125 and were replaced by Mrs H. Menhennett and Mr T.Gillingham. Mrs
s.mead was appointed as a trustee in June 2025.
Governing document: A copy of our governing document, a Trust Deed dated 26
September 1968, is attached. The Village Hall Committee are the administering
trustees and consist of elected, representative members and up to five co-opted
members.
Objectives and activities: As outlined in the deed, the Trust Propety (the village
hall) is held in trust for the use of the inhabitants of Hardington Mandeville and the
neighbourhood for the use of meetings, classes, forms of recreation , leisure-time
occupation etc with the object of improving the life of the inhabitants.
In the year to 3113125 regular meetings were held at the hall by the Women's
Institute, the Garden Club, Tai Chi, the Players (drama group), the Parish Council
and the village hall committee. A monthly coffee morning is held at the hall and films
are shown during the year. All of these activities allow people to meet up socially and
help to promote well being. The hall is a great community asset and was used during
the year for occasional birthday parties, wedding receptions and wakes. An annual
Flower and Craft Show also takes place at the hall.
Achievements: The Committee are aware of the need to continue improving and
modernising the hall. Improvements completed during the year include the re-
plastering and painting of the 'old boiler room, which has made it much more of a
useable space. We also replaced a small area of roof tiles with fibreglass roofing in
order to address a damp problem. A successful bid and presentation was made to a
local company Leonardo's on 12 December 24 as a result of which a team of
volunteers from the company agreed to undertake indoor and outdoor painting work
at the hall in April 25.
The Committee have responsibility for safety at the hall and both Health and Safety,
Fire Risk Assessments and other regular checks were undertaken in the year. As a
result of these checks, three new emergency lights were fitted on 27 November 24.
Financial review: On 11112124 we applied for a grant from the National Lottery
Community Fund to help fund planned improvements to the hall and we were
awarded a payment of £17500.00 on 2113125. But for this award our turnover for the

year to 3113125 would have been less than £25,000. The lottery income was paid into
a separate Co-op bank account, so that expenditure could be monitored and
controlled.
Our accounts are prepared on a receipts and payments basis.
The village hall income is generally made up of . Income from hiring the hall,
fundraising activities such as our 100 club and film shows , donations from village
events such as our monthly coffee mornings and donations from annual events such
as our Street Fayre, firework display, plant sale and pantomime. We also receive a
donation from the Rotary Club of Yeovil from the sale of raffle tickets and a precept
from the Parish Council towards expenses and our Insurance costs.
Monies held in village hall accounts as at 3113125 totalled £47,096.39 made up as
follows: Santander Deposit Account £20,278.43 + Santander Current account
£8,066.96 + cash in hand £1,031.72 + Co-op account £17,719.28 (includes lottery
grant). Our reserves were therefore in a healthy position as at the year end.
Whilst we do not have a reserves policy as such, the Committee aim to hold
sufficient funds on hand to cover running expenses at the hall for a period of at least
two years.
Our village hall is an old building and is in need of constant attention, maintenance
and improvement. As such, our expenditure is planned in advance and our plans are
made available (via a spreadsheet ) to the general public on a notFce board in the
hall. Since 3113125 we have made substantial improvements as follows:
a) In June 25 new hall frontage was installed , together with 2 small double
glazed windows in the entrance foyer and a new accessible door placed at
the rear of the hall (total cost including VAT £11062.62)
b) Other planned projects are shown on the attached spreadsheet, with projects
completed after 1 Oct 25 (together with the costs) shown in red.
A Trustee Declaration and Acceptance of Responsibilities form is signed by all of the
village hall trustees. All trustees are aware of the need to comply with the guidance
on public benefit and have duly complied with those duties. We have in place various
policy documents including an Equal Opportunities Policy. These are published on
our village website and are thus available to the general public.
Signed. kn. M£E
(Chairperson)
(Treasurer)
Date: 3- IL- 2c2S
Date: 311111

## **Village Hall Financial Statement 2024 -2025** 

|**Income**||**2024**||**2025**|
|---|---|---|---|---|
|Hall Hire|£|3,026.50|£|3,732.40|
|Fundraising/Donations|£|8,958.02|£|11,890.60|
|Solar PV|£|1,142.13|£|1,175.12|
|Grant for Insurnce from Parish Council|£|1,508.06|£|1,604.24|
|Precept from Parish Council|£|3,377.00|||
|Lottery Grant|||£|17,500.00|
|Interest from Deposit Account|£|19.60|£|172.13|
|**Total**|**£**|**18,031.31 **|**£**|**36,074.49**|
|**Payments**|||||
|Repairs/Maintenance|£|664.72|£|5,294.40|
|Cleaning|£|1,308.94|£|447.21|
|Water|£|424.88|£|743.07|
|Miscellaneous|£|368.60|£|203.98|
|Electricty|£|5,712.96|£|7,016.37|
|Capital items|||||
|Fundraising Expenses|£|1,413.16|£|1,659.45|
|Insurance|£|1,508.06|£|1,604.28|
|Accessability|£|3,624.70|||
|LotteryGrant transferred to Co-OpAccount|||£|17,500.00|
|**Total**|**£**|**15,026.02 **|**£**|**34,468.76**|
|**Statement of Assets**|||||
|Santander Deposit Account|£|2,106.30|£|20,278.43|
|Santander Current Account|£|25,115.49|£|8,066.96|
|Cash in hand|£|549.59|£|1,031.72|
|**Total**|**£**|**27,771.38 **|**£**|**29,377.11**|
|Co-OpAccount|£|19.28|£|17,719.28|
|**Total**|**£**|**27,790.66 **|**£**|**47,096.39**|



## **Notes** 

- ●£15,000 transferred from Santander current account to Deposit Account on 2nd May, 2024 

- ●£3,000 transferred from Santander current account to Deposit Account on 5th September, 2024 

- ●Lottery grant of £17,500 received into Santander current account on 21st March, 2025 and transferred into Co-Op account 

- ●Donation of £200 received into Co-Op account in 2024/25 

- ●No payments taken from Co-Op account in 024/25 

1 



Examination Report on Hardington
Mandeville Village Hall Charity's
Accounts
Charity No: _ 304551
Independent Report foi- tlie Financi,21 Year Ended 31103120?5.
Introduction
This exainination report is prepared to provide an independent
assessinent of the charity's financial accounts for the year
ended 31/03/2025., The purpose of this report is to confinn
whether the accounts present a true and fair view of Ihe
charity's financial position, and to ensure compliance with
relevant legal and regulatory requirements.
Conclusion
In Iny opinion, nothing has come to, my attention that causes
Ine to believe that the accounts do not present a true and fair
view of the financial position of the charity as at 31/03/2025.
The accounts have been properly prepared in accordance with
the applicable legal and regulatory requirements.
Declaration
Signed:
Naine: L CK Pfi
Date: zli/z ts
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