CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From l April 2024 to 31 March 2025 Charity name: East Harptree Village Hall Charlty reglstratlon numbor: 304536 Objectives and Activlties SORP referenc* Para 1.17 Summary of the purposes of the charity as set out in its govemlng document The purpose of the charity is to maintain and adrninister the premises for the recreational, social and educational benefit of the people of East Harptree and the surroundin area The premises comprlse the complex of community buildings at the foot of Middle Street including the Village Hall which is also known as The Theatre. The maln tenants of Ihe buildings are as follows: Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services Identified in the accounts. Para 1.17 and 1.19 Solo Hairdressers East Harptree Village Shop East Harptree Nursery Preschool and Forest School Arts Hub East Harptree East Harptree Nursery Preschool and Forest School also makes use of the hall and shares use of the hall for PE and other activities with East Harptree Primary School. All these organisations make valuable seniices available to the whole of the local populatlon. The Village hall is also hired (malnly in the evenings and at weekends) by regular and occasional users from the community most of which are non-profrt making organisations or individuals and usually for purposes which are relevant to the whole communty. A number of community events take place at the Village Hall every year such as live pefft>rnans, social evenings and quizzes for the entertainment and benefrt of the Village. Statement confirming whether the trustees hava had regard to the guidance issued by the Charity Para 1.18 The Trustees are aware of and have respected th8 Charity Commission guidance on Public Benefit. The Committee looks to make the facllities as available as ossible to all whilst ensurin that enou
Commission on public benefit income is generated to cover the operating costs. Additional information All the management of the facilities including bookings is carried out by volunteers. In addition all improvement projects are organised by volunteers where skills permit. In addition, most of the organisations using the facilities are themselves heavily endent on volunteers. Para 1.38 Contribution made by volunteers Achievements and Performance SORP reference Arts and Crafts After a successful first year the Arts Hub has continued to host two local artists (funded through a grant from the Arts Council) - the artists are working with a number of groups in the community on arts and craft related projects. There have also been a number of productions put on in the Theatre during the year and the Theatre has also been used for crafting activity by local groups (ie wreath making at Christmas). Summary of the main achievements of the charity, identifying the difference the charity's work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. Para 1.20 Sportslexercise The main hall has been used throughout the year as a physical activity area by both East Harptree Nursery Preschool and Forest School and East Harptree Primary School. In addition the main hall has been used throughout the year by an adult circuit training group and a weekly table tennis club. Clubs and Community Events The Hall is regularly used by the Guides, Women's Institute and the Parish Council. East Harptree Primary School PTA and Harptree Villages Cricket Club also use the Hall for dinners and fund-raising activities. Village Shop The village shop (an Industrial and Provident Society for the benefit of the community) renovated a redundant part of the building in 2008 and filled the gap left after the closure of the village's only shop and post office. It is run entirely by volunteers and includes 2 coffee shop. The Village Shop continues to be a great asset to the community.
Solo Hair Salon The hair salon provides a very valuable serICe to the whole community but is particularly beneficial for the older members of the community. Premlses Management The users of the buildings continue to provide an income whiGh enables us to maintain a large old building which is at the haart of a Conservation area. During 2024125 the focus has been on the completion of a fairly significant maintenance project alongside the instsllation of solar panels (funded by the West of England Rural Fund) which will generate an estimated annual production of 21,OOOklMI (thereby saving c4,350kg C02).Subject to eleGtricity priGing (and the weatharl) the annuslisÉd électriclty cost saving across the whole installation will be c£4,500. The Hall continues to be cleaned by part time cleaners and members of the Mana ement Committee. Financial Revlew Revlew of the charity's financial positlon at the end of th8 rIOd Para 1.21 The ovorall financial position of the charity at 31 March 2025 was further improved following the expenditure incurred during the past Gouple of financial years relating to the works on the space for the Preschool and the maintenance projact. Total Gash reseNes at the end of the year amounted to £46.460.80 of which £11.846 was unrestricted. The restricted reserves related to the Arts Hub £26,139, Lighting project £5,976 and completion of refurbishment £2,500. The excess of income over expenditure during the year of £4,974 was driven by the grant income relating to the Lighting project and the Arts Hub. In a nomial year almost all the income comes from the occupants and users of the facilities all of whom, to some degree or another. provide the recreational, social or educational benefits to the local community that our charrtable aims ex ect. Given the nature and age of the building the Committee has always aimed to maintain an unrestricted re8erve position of c£10,000 to cover emergency or unforeseen repairs or circumstances. Whilst those reserves were diminished In statement explaining the policy for holding reserves stating why th•y are held Para 1.22
recent years as a result of the investment in the Preschool refurbishment works and significant maintenance they are now being re lenished b annual o eratin excesses. As noted above the total reserved funds at 31 March 2025 were £46,460. There are no funds with zero reseNes Amount of reserves held Pafa 1.22 Reasons for holding zero reserves Details of fund materially in deficit Explanation of any uncertainties about the charity continuing as a going conrn Para 1.22 Para 1.24 There are no funds in deficit Pala 1.23 The Committee have no current concerns about the charity continuing as a going COnrn. Structure, Governance and Management Description of charity, trusts: Type of governing document Para 1.25 Conveyance dated 25 July 1949 How is the charity constituted? Para 1.25 Trust Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees Para 1.25 The Charity is administered by the Management Committee. Members retire annually at the Annual General Meeting. Members are appointed at the Annual General Meeting either as put forward by relevant organisations within East Harptree or elected then (as Village Reps) by inhabitants of the villa Addltlonal information The charity's organisational structure and any wider neIOrk with which the charty works All decisions go through the Management Committee and most members regularly attend the Committee meetings or submit reports if unable to attend. Para 1.51 The Management Committee of the Village Hall also administer the East Harptree Playing Field (charity number 1090521) Relationship wtth any related parties Para 1.51 Reference and Administrative details
Chari name Other name the chari uses Re istered charit number Charty's principal address East Ha None 304536 East Harptree Theatre Whitecross Road East Harptree BS40 &qA tree Villa e Hall Names of the charlty trustees who manage the charlty Tru8tse name Office (If any) Dates acted If not for whole year Name of pgrnon (or body) •ntitled to appolnt tru¥tee (li Trustee Trustee Trustee Village Representstive Trustee EH Nursery Preschool EH Nursery Preschool Trustees Village Representative EH Primary School PTA EH Primary School PTA EH Primary School PTA Harptree Villagés Cricket Club and East Harptree Parish Council Roman Catholic Church Village Representative Groundsman Mark Jetzak Alex Pearn Graham Hardlng Zoe Kay Daisy Bowie Sell Jessica Sheldon Martha Carter Hon Treasurer Booking Clerk Hon Secretary Tom Cooper Claire Melton Jody Judd Samantha Watson Richard Davis 10 12 13 14 15 Anastasia Male Nigel Sommerfield Andrew Fox Funds held as custodian trustees on behalf of others Description of the assets held in this capacity None Name and objeGts of the charlty on whose behalf the assets are held and how this falls within the Custodian chari Details of arrangements for safe custody and segregation of such assets from the charity's own assets Not applicable Not applicable Exemptions from disclosure
Reason for non-disclosure of ke Not applicable ersonnel details Other optional information None Declarations The trustees declare that they have approved the trustees, report above. Signed on behalf of the chari stee Slgnaturels) Full name(s) Posltlon (eg Secretsry, Chalr, etc) Mark Jerzak Graham Harding Trustee Trustee and Treasurer Date
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