CHARITY COMMISSION
FOR ENGLAND AND WALES
Trustees, Annual Report for the period
From l April 2024 to 31 March 2025
Charity name: East Harptree Village Hall
Charlty reglstratlon numbor: 304536
Objectives and Activlties
SORP referenc*
Para 1.17
Summary of the purposes of
the charity as set out in its
govemlng document
The purpose of the charity is to maintain
and adrninister the premises for the
recreational, social and educational benefit
of the people of East Harptree and the
surroundin
area
The premises comprlse the complex of
community buildings at the foot of Middle
Street including the Village Hall which is
also known as The Theatre.
The maln tenants of Ihe buildings are as
follows:
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services Identified in the
accounts.
Para 1.17 and
1.19
Solo Hairdressers
East Harptree Village Shop
East Harptree Nursery Preschool
and Forest School
Arts Hub East Harptree
East Harptree Nursery Preschool and
Forest School also makes use of the hall
and shares use of the hall for PE and other
activities with East Harptree Primary
School. All these organisations make
valuable seniices available to the whole of
the local populatlon.
The Village hall is also hired (malnly in the
evenings and at weekends) by regular and
occasional users from the community most
of which are non-profrt making
organisations or individuals and usually for
purposes which are relevant to the whole
communty.
A number of community events take place
at the Village Hall every year such as live
pefft>rnan￿s, social evenings and quizzes
for the entertainment and benefrt of the
Village.
Statement confirming
whether the trustees hava
had regard to the guidance
issued by the Charity
Para 1.18
The Trustees are aware of and have
respected th8 Charity Commission
guidance on Public Benefit. The Committee
looks to make the facllities as available as
ossible to all whilst ensurin
that enou

Commission on public
benefit
income is generated to cover the operating
costs.
Additional information
All the management of the facilities
including bookings is carried out by
volunteers.
In addition all improvement projects are
organised by volunteers where skills
permit.
In addition, most of the organisations using
the facilities are themselves heavily
endent on volunteers.
Para 1.38
Contribution made by
volunteers
Achievements and Performance
SORP reference
Arts and Crafts
After a successful first year the Arts Hub
has continued to host two local artists
(funded through a grant from the Arts
Council) - the artists are working with a
number of groups in the community on arts
and craft related projects.
There have also been a number of
productions put on in the Theatre during
the year and the Theatre has also been
used for crafting activity by local groups (ie
wreath making at Christmas).
Summary of the main
achievements of the charity,
identifying the difference the
charity's work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.
Para 1.20
Sportslexercise
The main hall has been used throughout
the year as a physical activity area by both
East Harptree Nursery Preschool and
Forest School and East Harptree Primary
School. In addition the main hall has been
used throughout the year by an adult circuit
training group and a weekly table tennis
club.
Clubs and Community Events
The Hall is regularly used by the Guides,
Women's Institute and the Parish Council.
East Harptree Primary School PTA and
Harptree Villages Cricket Club also use the
Hall for dinners and fund-raising activities.
Village Shop
The village shop (an Industrial and
Provident Society for the benefit of the
community) renovated a redundant part of
the building in 2008 and filled the gap left
after the closure of the village's only shop
and post office. It is run entirely by
volunteers and includes 2 coffee shop. The
Village Shop continues to be a great asset
to the community.

Solo Hair Salon
The hair salon provides a very valuable
ser￿ICe to the whole community but is
particularly beneficial for the older
members of the community.
Premlses Management
The users of the buildings continue to
provide an income whiGh enables us to
maintain a large old building which is at the
haart of a Conservation area.
During 2024125 the focus has been on the
completion of a fairly significant
maintenance project alongside the
instsllation of solar panels (funded by the
West of England Rural Fund) which will
generate an estimated annual production of
21,OOOklMI (thereby saving c4,350kg
C02).Subject to eleGtricity priGing (and the
weatharl) the annuslisÉd électriclty cost
saving across the whole installation will be
c£4,500.
The Hall continues to be cleaned by part
time cleaners and members of the
Mana
ement Committee.
Financial Revlew
Revlew of the charity's
financial positlon at the end
of th8 ￿rIOd
Para 1.21
The ovorall financial position of the charity
at 31 March 2025 was further improved
following the expenditure incurred during
the past Gouple of financial years relating to
the works on the space for the Preschool
and the maintenance projact.
Total Gash reseNes at the end of the year
amounted to £46.460.80 of which £11.846
was unrestricted. The restricted reserves
related to the Arts Hub £26,139, Lighting
project £5,976 and completion of
refurbishment £2,500.
The excess of income over expenditure
during the year of £4,974 was driven by the
grant income relating to the Lighting project
and the Arts Hub.
In a nomial year almost all the income
comes from the occupants and users of the
facilities all of whom, to some degree or
another. provide the recreational, social or
educational benefits to the local community
that our charrtable aims ex
ect.
Given the nature and age of the building
the Committee has always aimed to
maintain an unrestricted re8erve position of
c£10,000 to cover emergency or
unforeseen repairs or circumstances.
Whilst those reserves were diminished In
statement explaining the
policy for holding reserves
stating why th•y are held
Para 1.22

recent years as a result of the investment in
the Preschool refurbishment works and
significant maintenance they are now being
re
lenished b
annual o
eratin
excesses.
As noted above the total reserved funds at
31 March 2025 were £46,460.
There are no funds with zero reseNes
Amount of reserves held
Pafa 1.22
Reasons for holding zero
reserves
Details of fund materially in
deficit
Explanation of any
uncertainties about the
charity continuing as a going
con￿rn
Para 1.22
Para 1.24
There are no funds in deficit
Pala 1.23
The Committee have no current concerns
about the charity continuing as a going
COn￿rn.
Structure, Governance and Management
Description of charity,
trusts:
Type of governing document
Para 1.25
Conveyance dated 25 July 1949
How is the charity
constituted?
Para 1.25
Trust
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees
Para 1.25
The Charity is administered by the
Management Committee. Members retire
annually at the Annual General Meeting.
Members are appointed at the Annual
General Meeting either as put forward by
relevant organisations within East Harptree
or elected then (as Village Reps) by
inhabitants of the villa
Addltlonal information
The charity's organisational
structure and any wider
neI￿Ork with which the
charty works
All decisions go through the Management
Committee and most members regularly
attend the Committee meetings or submit
reports if unable to attend.
Para 1.51
The Management Committee of the Village
Hall also administer the East Harptree
Playing Field (charity number 1090521)
Relationship wtth any
related parties
Para 1.51
Reference and Administrative details

Chari
name
Other name the chari
uses
Re
istered charit
number
Charty's principal address
East Ha
None
304536
East Harptree Theatre
Whitecross Road
East Harptree
BS40 &qA
tree Villa
e Hall
Names of the charlty trustees who manage the charlty
Tru8tse name
Office (If any)
Dates acted If not for
whole year
Name of pgrnon (or body)
•ntitled to appolnt tru¥tee (li
Trustee
Trustee
Trustee
Village Representstive
Trustee
EH Nursery Preschool
EH Nursery Preschool
Trustees
Village Representative
EH Primary School PTA
EH Primary School PTA
EH Primary School PTA
Harptree Villagés Cricket
Club and East Harptree
Parish Council
Roman Catholic Church
Village Representative
Groundsman
Mark Jetzak
Alex Pearn
Graham Hardlng
Zoe Kay
Daisy Bowie Sell
Jessica Sheldon
Martha Carter
Hon Treasurer
Booking Clerk
Hon Secretary
Tom Cooper
Claire Melton
Jody Judd
Samantha Watson
Richard Davis
10
12
13
14
15
Anastasia Male
Nigel Sommerfield
Andrew Fox
Funds held as custodian trustees on behalf of others
Description of the assets
held in this capacity
None
Name and objeGts of the
charlty on whose behalf the
assets are held and how this
falls within the Custodian
chari
Details of arrangements for
safe custody and
segregation of such assets
from the charity's own
assets
Not applicable
Not applicable
Exemptions from disclosure

Reason for non-disclosure of ke
Not applicable
ersonnel details
Other optional information
None
Declarations
The trustees declare that they have approved the trustees, report above.
Signed on behalf of the chari
stee
Slgnaturels)
Full name(s)
Posltlon (eg Secretsry,
Chalr, etc)
Mark Jerzak
Graham Harding
Trustee
Trustee and Treasurer
Date

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