| SORP reference | ||||||
|---|---|---|---|---|---|---|
| Summary | ofthe purposes of | Para 1.17 | The purpose ofthe charity is to maintain | |||
| the charity | as set out | in its | and administer the premises for the |
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| governing | document | recreational, social and educational benefit |
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| ofthe people ofEast Harptree and the |
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| surroundin area |
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| Summary ofthe main activities in relation tothose |
Para 1.11and 1.19 |
The premises comprise the complex of community buildings at the foot of Middle |
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| purposes | forthe public | Street including the Village Hall which is |
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| benefit, | in | particular, | the | also known as The Theatre. | ||
| activities, | projects | or | The main tenants ofthe buildingas are as |
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| services | identified | in | the | follows: | ||
| accounts. | ~ Solo Hairdressers |
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| ~ East Harptree Village Shop |
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| ~ East Harptree Nursery Preschool |
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| and Forest School | ||||||
| East Harptree Nursery Preschool and |
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| Forest School also makes use ofthe hall | ||||||
| and shares use ofthe hall for PEand other | ||||||
| activities with East Harptree Primary |
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| School. All these organisations make |
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| valuable services available to the whole of | ||||||
| the local population. | ||||||
| The Village hall is also hired (mainly in the |
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| evenings and at weekends) by regular and |
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| occasional users from the community most |
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| ofwhich are non-profit making |
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| organisations or individuals and usually for |
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| purposes which are relevant to the whole |
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| community. | ||||||
| A number ofcommunity events take place |
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| at the Village Hall every year such as live | ||||||
| performances and quizzes for the |
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| entertainment and benefit ofthe Village. |
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| Statement | confirming | Para 1.18 | The Trustees are aware ofand have | |||
| whether | the trustees | have | respected the Charity Commission | |||
| had regard to the | guidance | guidance on Public Benefit. The Committee |
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| issued by | the Charity | looks to make the facilities as available as | ||||
| Commission on public |
possible to all whilst ensuring that enough |
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| benefit | income isgenerated to cover the operating | |||||
| costs. |
| All the management ofthe facilities |
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|---|---|---|---|---|---|---|---|
| Para 1.38 | including bookings is carried out by |
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| Contribution | made by | volunteers. | |||||
| volunteers | In addition all improvement projects are |
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| organised by volunteers where skills |
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| permit. | |||||||
| In addition, most ofthe organisations |
using | ||||||
| the facilities are themselves heavily |
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| de endent on volunteers. | |||||||
| Achieve | m | e | nts | and Performance | |||
| SORP reference | |||||||
| Arts and Crafts | |||||||
| There have been a number ofproductions |
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| put on in the Theatre during the year and | |||||||
| Summary of achievements |
the main ofthe charity, |
Para 1.20 | the Theatre has also been used for crafting activity by local groups (ie wreath making |
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| identifying | the difference the | at Christmas). | |||||
| charity's | work has | made to | |||||
| the circumstances | ofits | Sports/exercise | |||||
| beneficiaries | and | any wider | The main hall has been used throughout | ||||
| benefits to | society | as a | the year as a physical activity area by |
both | |||
| whole. | East Harptree Nursery Preschool and |
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| Forest School and East Harptree Primary |
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| School. In addition the main hall has been | |||||||
| used throughout the year by an adult |
circuit | ||||||
| training group. |
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| Clubs and Community Events |
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| The Hall is normally regularly used by |
the | ||||||
| Guides, Women's Institute and the Parish |
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| Council. East Harptree Primary School PTA |
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| and Harptree Villages Cricket Club |
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| normally also use the Hall for dinners |
and | ||||||
| fund-raising activities. |
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| Village Shop | |||||||
| The village shop (an Industrial and |
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| Provident Society for the benefit ofthe |
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| community) renovated a redundant part of |
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| the building in 2008 and filled the gap |
left | ||||||
| after the closure ofthe village's only shop |
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| and post office. It is run entirely by |
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| volunteers and includes a coffee shop. The |
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| Village Shop continues to be a great asset |
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| to the community. | |||||||
| Solo Hair Salon | |||||||
| The hair salon provides a very valuable | |||||||
| service to the whole community but is |
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| particularly beneficial for the older |
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| members ofthe community. |
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| Premises Mana ement |
| The users ofthe buildings continue to |
|---|
| provide an income which enables us to |
| maintain a large old building which is at the |
| heart ofa conservation area. |
| During 2022/23 the main focus has been |
| the successful execution ofthe works for |
| the conversion ofthe former Village Club |
| space into space that is now being used |
| by East Harptree Nursery Preschool and |
| Forest School from 1 September 2022. |
| This work included works to the |
| infrastructure ofthe building including |
| drainage, underfloor heating, upgrade of |
| electrics and a new boiler. |
| The Hall continues to be cleaned by part |
| time cleaners and members ofthe |
| Mana ement Committee. |
| inanc | ial Review | |||
|---|---|---|---|---|
| Review | ofthe charity's | Para 1.21 | The overall financial position ofthe charity |
|
| financial | position at the end | at 31 March 2023was satisfactory in the |
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| ofthe period | context ofthe expenditure incurred during |
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| the financial year relating to the works on | ||||
| the space for the Preschool. | ||||
| Total cash reserves at the end ofthe year | ||||
| amounted to K7,354ofwhich k2,095was |
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| unrestricted and 65,260was allocated for |
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| final completion ofthe refurbishment works |
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| noted previously. | ||||
| Income forthe year has increased mainly |
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| as a result ofgrants received relating to the | ||||
| refurbishment works. |
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| The excess ofexpenditure over income |
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| during the year of Pa'46.974.03was driven | ||||
| by the completion ofthe refurbishment |
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| activities. | ||||
| In a normal year almost all the income | ||||
| comes from the occupants and users ofthe | ||||
| facilities all ofwhom, to some degree or | ||||
| another, provide the recreational, social or |
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| educational benefits to the local community |
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| that our charitable aims ex ect. |
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| Statement explaining |
the | Pars 1.22 | Given the nature and age ofthe building | |
| policy for holding reserves | the Committee has always aimed to |
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| stating | why they are held | maintain an unrestricted reserve position of |
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| cf10,000to cover emergency or |
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| unforeseen repairs or circumstances. |
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| Those reserves have been diminished | ||||
| during the last year asa result ofthe | ||||
| investment in the refurbishment works but |
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| wifi be replenished in the coming years by |
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| annual excesses {subjectto the level of | ||||
| maintenance costs required going forward) |
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| —a lan ofon oin maintenance has been |
| prepared | and built into the financial | |||||
|---|---|---|---|---|---|---|
| forecasts | for the next 3-4 ears. | |||||
| Amount ofreserves held |
Para 1.22 | As noted | above the total reserved | funds at | ||
| 31 March | 2023were E7354. | |||||
| Reasons for holding zero | Para 1.22 | There are | no funds with zero reserves | |||
| reserves | ||||||
| Details offund materially | in | Para 1.24 | There are | no funds in deficit |
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| deficit | ||||||
| Explanation ofany |
Para 1.23 | The Committee have no current concerns |
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| uncertainties about the charity continuing as a going |
about the concern. |
charity continuing as a going |
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| concern | ||||||
| Structure, Governance | and Management | |||||
| Description ofcharity's |
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| trusts: | ||||||
| Type ofgoverning document |
Para 1.25 | Conveyance dated 25 July 1949 |
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| trust deed, ro ai charter | ||||||
| How is the charity | Para 1.25 | Trust | ||||
| constituted? | ||||||
| (e.g unincorporated | ||||||
| association. CIO |
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| Trustee selection methods including details of any |
Para 1.25 | The Charity is administered by the Management Committee. Members |
retire | |||
| constitutional provisions e.g. election to post or name of |
annually at the Annual General Meeting. Members are appointed at the Annual |
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| any person or body entitled to appoint one or more trustees |
General Meeting either as put forward by relevant organisations within East Harptree or elected then (as Village Reps) by |
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| inhabitants | ofthe villa e. |