## ## ## ||||||SORP reference|| |---|---|---|---|---|---|---| |Summary||ofthe purposes of|||Para 1.17|The purpose ofthe charity is to maintain| |the charity||as set out||in its||and administer
the premises for the| |governing||document||||recreational,
social and educational
benefit| |||||||ofthe people ofEast Harptree
and the| |||||||surroundin
area| |Summary
ofthe main
activities
in relation tothose|||||Para 1.11and
1.19|The premises comprise the complex of
community
buildings
at the foot of Middle| |purposes||forthe public||||Street including
the Village
Hall which is| |benefit,|in|particular,||the||also known as The Theatre.| |activities,||projects|or|||The main tenants ofthe buildingas
are as| |services|identified||in|the||follows:| |accounts.||||||~
Solo Hairdressers| |||||||~
East Harptree
Village Shop| |||||||~
East Harptree
Nursery
Preschool| |||||||and Forest School| |||||||East Harptree
Nursery Preschool and| |||||||Forest School also makes use ofthe hall| |||||||and shares use ofthe hall for PEand other| |||||||activities with East Harptree
Primary| |||||||School. All these organisations
make| |||||||valuable services available to the whole of| |||||||the local population.| |||||||The Village hall is also hired (mainly
in the| |||||||evenings
and at weekends)
by regular and| |||||||occasional users from the community
most| |||||||ofwhich are non-profit
making| |||||||organisations
or individuals
and usually for| |||||||purposes
which are relevant to the whole| |||||||community.| |||||||A number ofcommunity
events take place| |||||||at the Village Hall every year such as live| |||||||performances
and quizzes for the| |||||||entertainment
and benefit ofthe Village.| |Statement||confirming|||Para 1.18|The Trustees are aware ofand have| |whether|the trustees|||have||respected the Charity Commission| |had regard to the|||guidance|||guidance
on Public Benefit. The Committee| |issued by||the Charity||||looks to make the facilities as available as| |Commission
on public||||||possible to all whilst ensuring
that enough| |benefit||||||income isgenerated to cover the operating| |||||||costs.| |||||||All the management
ofthe facilities|| |---|---|---|---|---|---|---|---| ||||||Para 1.38|including
bookings
is carried out by|| |Contribution|||made by|||volunteers.|| |volunteers||||||In addition
all improvement
projects are|| |||||||organised
by volunteers
where skills|| |||||||permit.|| |||||||In addition,
most ofthe organisations|using| |||||||the facilities are themselves
heavily|| |||||||de endent on volunteers.|| |Achieve|m|e|nts|and Performance|||| ||||||SORP reference||| |||||||Arts and Crafts|| |||||||There have been a number
ofproductions|| |||||||put on in the Theatre during the year and|| |Summary
of
achievements|||the main
ofthe charity,||Para 1.20|the Theatre has also been used for crafting
activity
by local groups (ie wreath
making|| |identifying||the difference the||||at Christmas).|| |charity's|work has|||made to|||| |the circumstances||||ofits||Sports/exercise|| |beneficiaries|||and|any wider||The main hall has been used throughout|| |benefits to||society||as a||the year as a physical
activity area by|both| |whole.||||||East Harptree
Nursery
Preschool and|| |||||||Forest School and East Harptree
Primary|| |||||||School. In addition the main hall has been|| |||||||used throughout
the year by an adult|circuit| |||||||training
group.|| |||||||Clubs and Community
Events|| |||||||The Hall is normally
regularly
used by|the| |||||||Guides, Women's
Institute and the Parish|| |||||||Council. East Harptree
Primary School PTA|| |||||||and Harptree
Villages Cricket Club|| |||||||normally
also use the Hall for dinners|and| |||||||fund-raising
activities.|| |||||||Village Shop|| |||||||The village shop (an Industrial
and|| |||||||Provident
Society for the benefit ofthe|| |||||||community)
renovated a redundant
part of|| |||||||the building
in 2008 and filled the gap|left| |||||||after the closure ofthe village's
only shop|| |||||||and post office. It is run entirely
by|| |||||||volunteers
and includes a coffee shop. The|| |||||||Village Shop continues
to be a great asset|| |||||||to the community.|| |||||||Solo Hair Salon|| |||||||The hair salon provides a very valuable|| |||||||service to the whole community
but is|| |||||||particularly
beneficial for the older|| |||||||members
ofthe community.|| |||||||Premises
Mana
ement|| ## |The users ofthe buildings
continue to| |---| |provide an income which enables us to| |maintain
a large old building
which is at the| |heart ofa conservation
area.| |During 2022/23 the main focus has been| |the successful execution ofthe works for| |the conversion
ofthe former Village Club| |space into space that is now being used| |by East Harptree
Nursery
Preschool and| |Forest School from 1 September 2022.| |This work included
works to the| |infrastructure
ofthe building
including| |drainage,
underfloor
heating,
upgrade of| |electrics and a new boiler.| |The Hall continues to be cleaned by part| |time cleaners and members
ofthe| |Mana
ement Committee.| ## |inanc|ial Review|||| |---|---|---|---|---| |Review|ofthe charity's||Para 1.21|The overall financial
position ofthe charity| |financial|position at the end|||at 31 March 2023was satisfactory
in the| |ofthe period||||context ofthe expenditure
incurred
during| |||||the financial year relating to the works on| |||||the space for the Preschool.| |||||Total cash reserves at the end ofthe year| |||||amounted
to K7,354ofwhich k2,095was| |||||unrestricted
and 65,260was allocated for| |||||final completion ofthe refurbishment
works| |||||noted previously.| |||||Income forthe year has increased
mainly| |||||as a result ofgrants received relating to the| |||||refurbishment
works.| |||||The excess ofexpenditure
over income| |||||during the year of Pa'46.974.03was driven| |||||by the completion
ofthe refurbishment| |||||activities.| |||||In a normal year almost all the income| |||||comes from the occupants and users ofthe| |||||facilities all ofwhom, to some degree or| |||||another,
provide the recreational,
social or| |||||educational
benefits to the local community| |||||that our charitable
aims ex ect.| |Statement
explaining||the|Pars 1.22|Given the nature and age ofthe building| |policy for holding reserves||||the Committee
has always aimed to| |stating|why they are held|||maintain
an unrestricted
reserve position of| |||||cf10,000to cover emergency
or| |||||unforeseen
repairs or circumstances.| |||||Those reserves have been diminished| |||||during the last year asa result ofthe| |||||investment
in the refurbishment
works but| |||||wifi be replenished
in the coming years by| |||||annual excesses {subjectto the level of| |||||maintenance
costs required
going forward)| |||||—a
lan ofon oin
maintenance
has been| ||||prepared|and built into the financial||| |---|---|---|---|---|---|---| ||||forecasts|for the next 3-4 ears.||| |Amount ofreserves
held||Para 1.22|As noted|above the total reserved|funds at|| ||||31 March|2023were E7354.||| |Reasons for holding zero||Para 1.22|There are|no funds with zero reserves||| |reserves||||||| |Details offund materially|in|Para 1.24|There are|no funds
in deficit||| |deficit||||||| |Explanation
ofany||Para 1.23|The Committee
have no current concerns|||| |uncertainties
about the
charity continuing
as a going|||about the
concern.|charity continuing
as a going||| |concern||||||| |Structure, Governance||and Management||||| |Description
ofcharity's||||||| |trusts:||||||| |Type ofgoverning
document||Para 1.25|Conveyance
dated 25 July 1949|||| |trust deed, ro ai charter||||||| |How is the charity||Para 1.25|Trust|||| |constituted?||||||| |(e.g unincorporated||||||| |association.
CIO||||||| |Trustee selection methods
including
details of any||Para 1.25|The Charity is administered
by the
Management
Committee.
Members||retire|| |constitutional
provisions e.g.
election to post or name of|||annually
at the Annual
General Meeting.
Members are appointed
at the Annual|||| |any person or body entitled
to appoint one or more
trustees|||General
Meeting either as put forward
by
relevant
organisations
within East Harptree
or elected then (as Village Reps) by|||| ||||inhabitants|ofthe villa e.||| ## ## ## ## ##