2022-03-31-accounts - Village Hall

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						SORP eierenca
Summary		ofthe purposes of				Para 1.17	The purpose ofthe charity isto maintain
the charity			as set out		in its		and administer the premises for the
governing		document					recreational, social and educational benefit
							ofthe people ofEast Harptree and the
							surroundin area
Summary ofthe main activities in relation to those						Para 1.17and 1.19	The premises comprise the complex of community buildings at the foot of Middle
purposes		for the public					Street including the Village Hall. Some
benefit,	in	particular,			the		parts (notably Solo Hairdressers and the
activities,		projects		or			Village Shop) are for the sole use ofthe
services	identified			in	the		occupants whilst East Harptree Preschool
accounts.							has exclusive use during the day of
							upstairs rooms and normally shares use of
							the hall for PEand other activities with East
							Harptree Primary School. All these
							organisations make valuable services
							available to the whole ofthe local
							population.
							The Village hall is also hired (mainly in the
							evenings and at weekends) by regular and
							occasional users from the community most
							ofwhich are non-profit making
							organisations or individuals and usually for
							purposes which are relevant to the whole
							community.
							A number of community events take place
							at the Village Hall every year such as live
							performances and quizzes for the
							entertainment and'benefit ofthe Village.
							Activity within the Village Hall was
							significantly reduced during the prior year
							due to the impact ofCoronavirus
							restrictions but activities have slowly
							returned to the Village Hall as restrictions
							have eased over the ast 12months.
Statement			confirming			Para 1.18	The Trustees are aware ofand have
whether	the trustees				have		respected the Charity Commission
had regard			to the	guidance			guidance on Public Benefit. The Committee
issued by		the Charity					looks to make the facilifies as available as
Commission			on public				possible to all whilst ensuring that enough
benefit

					income is generated to cover the operating	income is generated to cover the operating	income is generated to cover the operating
					costs.
Additional		Information
					All the management ofthe facilities
				Para 1.38	including bookings is carried out by
Contribution			made	by	volunteers.
volunteers					In addition all improvement projects are
					organised by volunteers where skills
					permit.
					In addition, most ofthe organisations	using
					the facilities are themselves heavily
					de ndent on volunteers.
Achievements				and Performance
					Arts and Crafts
					There has been some crafting activity
					during the year by local groups (ie wreath
Summary		of	the main		making at Christmas) but activity has	still	to
achievements			ofthe charity,		pick up to pre pandemic levels.
identifying		the difference the
charity's	work has			made to	Sports/exercise
the circumstances				ofits	The main hall has been used throughout
beneficiaries			and any wider		the year asa physical activity area by	East
benefits to		society		as a	Harptree Nursery Preschool. In addition the
whole.					main hall has been used over the last	six
					months ofthe year by an adult circuit
					training group.
					Clubs and Community Events
					The Hall is normally regularly used by	the
					Guides, Women's Institute and the Parish
					Council. East Harptree Primary School PTA
					and Harptree Villages Cricket Club
					normally also use the Hall for dinners	and
					fund-raising activities. These activities	have
					slowly resumed over the past year as
					restrictions have been lifted.
					East Harptree Village Club
					The Club was forced todose during the
					prior year as a result ofthe Coronavirus
					restrictions. Refurbishment works are	under
					way to enable the Preschool to utilise	the
					space vacated by the Village Club which		in
					turn will then free up further space in the
					building for other community use. The
					exact nature ofthat use is under review by
					the Committee.
					Village Shop
					The village shop (an Industrial and
					Provident Society for the benefit ofthe
					community) renovated a redundant part of
					the bulkfing in 2008 and filled the gap left after the dosure ofthe villa e's on sho

and post office. It is run entirely by
volunteers and includes a coffee shop. The
Village Shop served an important role
through the pandemic and continues to be
a great asset to the community.
Solo Hair Salon
The hair salon provides a very valuable
service to the whole community but is
particularly beneficial for the older
members ofthe community.
Premises Management
The users ofthe buildings continue to
provide an income which enables us to
maintain a large old bufiding which is at the
heart ofa conservation area.
During 2021/22 the main focus has been
on planning the works for the conversion	of
the former Village Club space into space
that can be used for the Preschool.
The Hall continues to be cleaned by part
time deaners and members ofthe
Mana ement Committee.

Review	of	the charity's	the charity's		Para 121	The overall financial posifion ofthe charity
financial	position		at the end			at 31 March 2022 was good with total cash
ofthe period						reserves at the end ofthe year amounting
						tof54,328ofwhich K27,505was
						unrestricted and 226,823was allocated to
						the refurbishment works noted previously.
						Income for the year has increased mainly
						as a result ofgrants received relating to the
						refurbishment works,
						The excess ofincome over expenditure
						during the year of613,819was split
						f10,859from unrestricted activities and
						K2,970from the refurbishment acbvities as
						we invested K11,443 into the new space
						over the period.
						In a normal year almost all the income
						comes from the occupants and users ofthe
						facilities all ofwhom, to some degree or
						another, provide the recreational, social or
						educational benefits to the local community
						that our charitable aims expect. As
						resbictions have now been lifted we expect
						the year to 2023to reflect a more normal
						position with the exception ofthe works
						being carried out for in relation to the new
						Preschool s ce.
Statement		explaining		the	Para 1.22	Given the nature and age ofthe building
policy for holding			reserves			the Committee has always aimed to
statin	wh	the	are held			maintain an unrestricted reserve sition of

					f10,000 -	820,000to cover emergency		or
					unforeseen	repairs or circumstances —a
					plan of ongoing maintenance has been
					prepared and built into the financial
					forecasts	for the next 3-4 ears.
Amount ofreserves		held		Para 1.22	As noted above the total reserved funds			at
					31 March	2020were f54,328.
Reasons for	holding	zero			There are	no funds with zero reserves
reserves
Details offund materially			in	Pars 1.24	There are	no funds in deficit
deficit
Explanation concern	of any			Para 1.23	Now that restrictions have been lifted		the
uncertainties	about	the			Committee	have no current concerns	about
charity continuing as a going					the charity	continuing asa going concern.

Description ofcharity's
trusts:
Type of governing document	Para 1.25	Conveyance		dated 25	July	1949
'rllsi dr:Pl/ lnrlll clinlic.'ll
How is the charity	Pars 125	Trust
constituted?
", Ilf:IIII:;IInrlf nit. I . 55ricln;,I,-. Cl.';;
Trustee selection methods	Para 125	The Charity		is administered		by the
including details of any		Management		Committee.		Members	retire
constitutional provisions e.g.		annually	at	the Annual	General Meeting.
election to post or name of		Members	are appointed		at the Annual
any person or body entitled		General	Meeting either		as	put forward		by
to appoint one or more		relevant	organisations		within East Harptree
trustees		or elected then (as Village				Reps) by
		inhabitants		ofthe villa	e.

dditional inf	ormation	ormation
The charity's	organisational			All decisions go through the Management
structure and	any wider			Committee and most		members	regularly
network with	which the			attend	the Committee	meetings or submit
charity works			Para 1.51	reports	ifunable to attend.
				The Management Committee			ofthe Village
				Hall also administer		the East Harptree
Relationship	with any		Pats 1.51	Playing	Field (charity	number	1090521)
related parties
Reference	and Administrative			details
Char' name			East Ha	tree Villa e	Hall
Other name the char'		uses	None
R istered char' number

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