## ## ## ## ## |||||||SORP eierenca|| |---|---|---|---|---|---|---|---| |Summary||ofthe purposes of||||Para 1.17|The purpose ofthe charity isto maintain| |the charity|||as set out||in its||and administer
the premises for the| |governing||document|||||recreational,
social and educational
benefit| ||||||||ofthe people ofEast Harptree
and the| ||||||||surroundin
area| |Summary
ofthe main
activities
in relation to those||||||Para 1.17and
1.19|The premises comprise the complex of
community
buildings
at the foot of Middle| |purposes||for the public|||||Street including
the Village Hall. Some| |benefit,|in|particular,|||the||parts (notably Solo Hairdressers
and the| |activities,||projects||or|||Village Shop) are for the sole use ofthe| |services|identified|||in|the||occupants
whilst East Harptree
Preschool| |accounts.|||||||has exclusive use during the day of| ||||||||upstairs
rooms and normally
shares use of| ||||||||the hall for PEand other activities with East| ||||||||Harptree
Primary School. All these| ||||||||organisations
make valuable services| ||||||||available to the whole ofthe local| ||||||||population.| ||||||||The Village hall is also hired (mainly
in the| ||||||||evenings
and at weekends)
by regular and| ||||||||occasional users from the community
most| ||||||||ofwhich are non-profit
making| ||||||||organisations
or individuals
and usually for| ||||||||purposes
which are relevant to the whole| ||||||||community.| ||||||||A number of community
events take place| ||||||||at the Village Hall every year such as live| ||||||||performances
and quizzes for the| ||||||||entertainment
and'benefit
ofthe Village.| ||||||||Activity within the Village Hall was| ||||||||significantly
reduced during the prior year| ||||||||due to the impact ofCoronavirus| ||||||||restrictions
but activities have slowly| ||||||||returned
to the Village Hall as restrictions| ||||||||have eased over the
ast 12months.| |Statement|||confirming|||Para 1.18|The Trustees are aware ofand have| |whether|the trustees||||have||respected the Charity Commission| |had regard|||to the|guidance|||guidance
on Public Benefit. The Committee| |issued by||the Charity|||||looks to make the facilifies as available as| |Commission|||on public||||possible to all whilst ensuring
that enough| |benefit|||||||| ||||||income is generated
to cover the operating|income is generated
to cover the operating|income is generated
to cover the operating| |---|---|---|---|---|---|---|---| ||||||costs.||| |Additional||Information|||||| ||||||All the management
ofthe facilities||| |||||Para 1.38|including
bookings is carried out by||| |Contribution|||made|by|volunteers.||| |volunteers|||||In addition
all improvement
projects are||| ||||||organised
by volunteers
where skills||| ||||||permit.||| ||||||In addition,
most ofthe organisations|using|| ||||||the facilities are themselves
heavily||| ||||||de
ndent on volunteers.||| |Achievements||||and Performance|||| ||||||Arts and Crafts||| ||||||There has been some crafting activity||| ||||||during the year by local groups (ie wreath||| |Summary||of|the main||making at Christmas)
but activity has|still|to| |achievements|||ofthe charity,||pick up to pre pandemic
levels.||| |identifying||the difference the|||||| |charity's|work has|||made to|Sports/exercise||| |the circumstances||||ofits|The main hall has been used throughout||| |beneficiaries|||and any wider||the year asa physical
activity area by|East|| |benefits to||society||as a|Harptree
Nursery
Preschool.
In addition the||| |whole.|||||main
hall has been used over the last|six|| ||||||months ofthe year by an adult circuit||| ||||||training
group.||| ||||||Clubs and Community
Events||| ||||||The Hall is normally
regularly
used by|the|| ||||||Guides, Women's
Institute and the Parish||| ||||||Council. East Harptree
Primary School PTA||| ||||||and Harptree
Villages Cricket Club||| ||||||normally
also use the Hall for dinners|and|| ||||||fund-raising
activities. These activities|have|| ||||||slowly resumed
over the past year as||| ||||||restrictions
have been lifted.||| ||||||East Harptree
Village Club||| ||||||The Club was forced todose during the||| ||||||prior year as a result ofthe Coronavirus||| ||||||restrictions.
Refurbishment
works are|under|| ||||||way to enable the Preschool to utilise|the|| ||||||space vacated
by the Village Club which||in| ||||||turn will then free up further space in the||| ||||||building
for other community
use. The||| ||||||exact nature ofthat use is under review by||| ||||||the Committee.||| ||||||Village Shop||| ||||||The village shop (an Industrial
and||| ||||||Provident Society for the benefit ofthe||| ||||||community)
renovated a redundant
part of||| ||||||the bulkfing
in 2008 and filled the gap left
after the dosure ofthe villa e's on
sho||| |and post office. It is run entirely
by|| |---|---| |volunteers
and includes a coffee shop. The|| |Village Shop served an important
role|| |through
the pandemic
and continues to be|| |a great asset to the community.|| |Solo Hair Salon|| |The hair salon provides a very valuable|| |service to the whole community
but is|| |particularly
beneficial for the older|| |members
ofthe community.|| |Premises Management|| |The users ofthe buildings
continue to|| |provide an income which enables us to|| |maintain
a large old bufiding
which is at the|| |heart ofa conservation
area.|| |During 2021/22 the main focus has been|| |on planning
the works for the conversion|of| |the former Village Club space into space|| |that can be used for the Preschool.|| |The Hall continues to be cleaned
by part|| |time deaners and members
ofthe|| |Mana
ement Committee.|| ## |Review|of|the charity's|the charity's||Para 121|The overall financial
posifion ofthe charity| |---|---|---|---|---|---|---| |financial|position||at the end|||at 31 March 2022 was good with total cash| |ofthe period||||||reserves at the end ofthe year amounting| |||||||tof54,328ofwhich K27,505was| |||||||unrestricted
and 226,823was allocated to| |||||||the refurbishment
works noted previously.| |||||||Income for the year has increased
mainly| |||||||as a result ofgrants received
relating to the| |||||||refurbishment
works,| |||||||The excess ofincome over expenditure| |||||||during the year of613,819was split| |||||||f10,859from unrestricted
activities and| |||||||K2,970from the refurbishment
acbvities as| |||||||we invested K11,443 into the new space| |||||||over the period.| |||||||In a normal year almost all the income| |||||||comes from the occupants and users ofthe| |||||||facilities all ofwhom, to some degree or| |||||||another,
provide the recreational,
social or| |||||||educational
benefits to the local community| |||||||that our charitable
aims expect. As| |||||||resbictions
have now been lifted we expect| |||||||the year to 2023to reflect a more normal| |||||||position
with the exception ofthe works| |||||||being carried out for in relation to the new| |||||||Preschool s
ce.| |Statement||explaining||the|Para 1.22|Given the nature and age ofthe building| |policy for holding|||reserves|||the Committee
has always aimed to| |statin|wh|the|are held|||maintain
an unrestricted
reserve
sition of| ||||||f10,000 -|820,000to cover emergency||or| |---|---|---|---|---|---|---|---|---| ||||||unforeseen|repairs or circumstances —a||| ||||||plan of ongoing
maintenance
has been|||| ||||||prepared
and built into the financial|||| ||||||forecasts|for the next 3-4 ears.||| |Amount ofreserves||held||Para 1.22|As noted above the total reserved funds|||at| ||||||31 March|2020were f54,328.||| |Reasons for|holding|zero|||There are|no funds with zero reserves||| |reserves||||||||| |Details offund materially|||in|Pars 1.24|There are|no funds
in deficit||| |deficit||||||||| |Explanation
concern|of any|||Para 1.23|Now that restrictions
have been lifted||the|| |uncertainties|about|the|||Committee|have no current concerns|about|| |charity continuing as a going|||||the charity|continuing asa going concern.||| ## |Description
ofcharity's||||||||| |---|---|---|---|---|---|---|---|---| |trusts:||||||||| |Type of governing
document|Para 1.25|Conveyance||dated 25|July|1949||| |'rllsi dr:Pl/
lnrlll clinlic.'ll||||||||| |How is the charity|Pars 125|Trust||||||| |constituted?||||||||| |", Ilf:IIII:;IInrlf nit.
I
. 55ricln;,I,-. Cl.';;||||||||| |Trustee selection methods|Para 125|The Charity||is administered||by the||| |including
details of any||Management||Committee.||Members|retire|| |constitutional
provisions e.g.||annually|at|the Annual|General Meeting.|||| |election to post or name of||Members|are appointed||at the Annual|||| |any person or body entitled||General|Meeting either||as|put forward||by| |to appoint one or more||relevant|organisations||within East Harptree|||| |trustees||or elected then (as Village||||Reps) by||| |||inhabitants||ofthe villa|e.|||| ## |dditional
inf|ormation|ormation|||||| |---|---|---|---|---|---|---|---| |The charity's|organisational|||All decisions go through
the Management|||| |structure
and|any wider|||Committee
and most||members|regularly| |network
with|which the|||attend|the Committee|meetings or submit|| |charity works|||Para 1.51|reports|ifunable to attend.||| |||||The Management
Committee|||ofthe Village| |||||Hall also administer||the East Harptree|| |Relationship|with any||Pats 1.51|Playing|Field (charity|number|1090521)| |related parties|||||||| |Reference|and Administrative|||details|||| |Char'
name|||East Ha|tree Villa e|Hall||| |Other name the char'||uses|None||||| |R
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