2021-03-31-accounts - Village Hall

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Object	es and	viti	es
			SORP reference
Summary the charity governing	ofthe purposes as set out in its document	of	Para 1.17	The purpose ofthe charity is to maintain and administer the premises for the recreational, social and educational benefit ofthe people ofEast Har ree and the surroundin area
Summary ofthe main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.			Para 1.17and 1.19	The premises comprise the complex of community buildings at the foot of Middle Street including the Village Hall. Some parts (notably Solo Hairdressers and the Village Shop) are for the sole use ofthe occupants whilst East Harptree Preschool has
				exclusive use during the day ofupstairs
				rooms and normally shares use ofthe hall
				for PE and other activities with East Harptree
				Primary School. All these organisations
				make valuable services available to the
				whole ofthe local population.
				The Village hail is also hired (mainly in the
				evenings and at weekends) by regular and
				occasional users from the community most
				ofwhich are non-profit making organisations
				or individuals and usually for purposes which
				are relevant to the whole community.
				A number ofcommunity events take place at
				the Village Hall every year such as live
				performances and quizzes for the
				entertainment and benefit ofthe Village.
				Activity within the Village Hall has been
				significantly reduced during the year due to
				the impact of Coronavirus restrictions. There
				was virtually no activity in the period from
				April to August and from September only the
				Preschool were able to recommence their
				activities in an hin like a normal wa .
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit			Para 1.18	The Trustees are aware of and have respected the Charity Commission guidance on Public Benefit. The Committee looks to make the facilities as available as possible to all whilst ensuring that enough income is enerated to cover the o cretin costs.

					All the management ofthe facilities including	All the management ofthe facilities including
Contribution volunteers	made	by	Para	f.ee	bookings is carried out by volunteers. In addition all improvement projects organised by volunteers where skills	are permit.
					In addition, most ofthe organisations	using
					the facilities are themselves heavily
					de endent on volunteers.

	SORP reference
		Arts
		Little or no activity during the year due to the
		Coronavirus restrictions.
Summary ofthe main achievements ofthe charity,	Para 1.20	Sports/exercise
identifying the difference the charity's work has made to the circumstances ofits beneficiaries and any wider benefits to society as a whole.		The main hall was from September regularly used as a physical activity area by East Harptree Nursery Preschool. In addition the main hall was used during the summer on a socially distanced basis by an adult circuit training group.
		Clubs and Community Events
		The Hall is normally regularly used by the Guides, Women's Institute and the Parish
		Council. East Harptree Primary School PTA
		and Harptree Villages Cricket Club normally
		also use the Hall for dinners and fund-raising
		activities. This activity was also significantly
		curtailed as a result ofthe Coronavirus
		restrictions in place during the year.
		East Harptree Village Club
		The Club was forced to close during the year
		as a result ofthe Coronavirus restrictions.
		There is a plan in place for the Preschool to
		utilise the space vacated by the Village Club
		which in turn will then free up further space
		in the building for other community use. The
		exact nature ofthat use is under review by
		the Committee.
		Village Shop
		The village shop (an Industrial and Provident
		Society for the benefit ofthe community)
		renovated a redundant part ofthe building in
		2008 and filled the gap left after the closure
		ofthe village's only shop and post office. It is
		run entirely by volunteers and includes a
		coffee shop. The Village Shop served an
		important role through the pandemic and has
		been a great asset tothe community.

Solo Hair Salon
The hair salon provides a very valuable
service to the whole community but is
particularly beneficial for the older members
ofthe community.
Premises INanagement
The users ofthe buildings continue to
provide an income which enables us to
maintain a large old building which is at the
heart ofa conservation area.
During 2020/21 as a result ofthe reduced
levels of activity the opportunity was taken to
carry out the following works:
~ Improvement oftoilets,
~ Repair ofparts ofthe roof
~ Repainting the interior ofthe Hall
~ Completing the works arising from
the Fire Risk Assessment
~ Start planning for the conversion	of
the former Village Club space into
space that can be used for the
Preschool.
The Hall continues to be cleaned by part
time cleaners and members ofthe
Mana ement Committee.

Review financial	The overall financial position ofthe charity 31 March 2021 was good with total cash	at
ofthe period	reserves atthe end ofthe year amounting	to
	840,509 (all unrestricted).
	Whilst income has been reduced during the
	year as a result ofthe Coronavirus
	restrictions the receipt ofthe Local
	Restrictions Support Grant has offset that
	shortfall.
	The excess ofincome over expenditure
	during the year ofP1,652 reflects the repairs
	and maintenance activities noted above
	funded though the grants received and rental
	income mainly from the Preschool, the
	Village Shop and Solo.
	In a normal year almost all the income
	comes from the occupants and users ofthe
	facilities all ofwhom, to some degree or
	another, provide the recreational, social or
	educational benefits to the local community
	that our charitabie aims expect. However,	all
	occupants have been impacted by the
	Coronavirus to varying degrees during the
	ear which has been far from normal.

Statement explaining the policy for holding reserves stating why they are held	Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Given the nature and age ofthe building Committee has always aimed to maintain unrestricted reserve position ofbetween f25,000 and f30,000to cover emergency	the an or
			unforeseen repairs or circumstances and
			this has been achieved a ain this ear.
Amount ofreserves held		Para 1.22	As noted above the total reserved funds at
Reasons for holding zero		Para 1.22	31 March 2020 were f40,509. There are no funds with zero reserves
reserves
Details offund materially	in	Para 1.24	There are no funds in deficit
deficit
Explanation ofany uncertainties about the charity continuing as a going		Para 1.23	The Committee continue to monitor the impact ofthe Coronavirus carefully but at current time have no concerns about the	the
concern			charit continuin as a oin concern.
Structure, Governance		and Management
Description ofcharity's
trusts:
Type of governing document trust deed, ro al charter)		Para 1.25	Conveyance dated 25 July 1949
How is the charity		Para 1.25	Trust
constituted?
(e.g unincorporated
association, CIO)
Trustee selection methods including details ofany		Para 1.25	The Charity is administered by the Management Committee. Members retire
constitutional provisions e.g. election to post or name of			annually at the Annual General Meeting. Members are appointed at the Annual
any person or body entitled to appoint one or more trustees			General Meeting either as put forward by relevant organisations within East Harptree or elected then (as Village Reps) by inhabitants ofthe villa e.

The charity's structure and network with charity works	organisational any wider which the	Para 1.51	All decisions go through the Management Committee and most members regularly attend the Committee meetings or submit reports ifunable to attend.
			The Management Committee ofthe Village
Relationship parties	with any related	Para 1.51	Hall also administer the East Harptree Playing Field (charity number 1090521)

Charit	name			East Ha tree	Villa e Hall
Other name the chari			uses	None
Re istered chai(t		number		304536
Charity's	principal	address		East Harptree	Theatre
				Whitecross Road
				East Harptree
				BS406AA

Funds held as cus	todia	n trustees
Description ofthe assets		None
held in this capacity
Name and objects ofthe		Not applicable
charity on whose behalf	the
assets are held and how	this
falls within the custodian
charit 's ob'ects
Details of arrangements	for	Not applicable
safe custody and
segregation ofsuch assets
from the charity*s own assets

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