## ## ## |Object||iv|es and|Acti|viti|es|| |---|---|---|---|---|---|---|---| |||||||SORP reference|| |Summary
the charity
governing|||ofthe purposes
as set out in its
document||of|Para 1.17|The purpose ofthe charity is to maintain
and
administer
the premises for the recreational,
social and educational
benefit ofthe people
ofEast Har
ree and the surroundin
area| |Summary
ofthe main
activities
in relation to those
purposes
for the public
benefit,
in particular,
the
activities, projects or services
identified
in the accounts.||||||Para 1.17and
1.19|The premises
comprise the complex of
community
buildings
at the foot of Middle
Street including
the Village Hall. Some parts
(notably Solo Hairdressers
and the Village
Shop) are for the sole use ofthe occupants
whilst East Harptree
Preschool has| ||||||||exclusive use during the day ofupstairs| ||||||||rooms and normally
shares use ofthe hall| ||||||||for PE and other activities with East Harptree| ||||||||Primary School. All these organisations| ||||||||make valuable services available to the| ||||||||whole ofthe local population.| ||||||||The Village hail is also hired (mainly
in the| ||||||||evenings
and at weekends)
by regular and| ||||||||occasional users from the community
most| ||||||||ofwhich are non-profit
making organisations| ||||||||or individuals
and usually for purposes
which| ||||||||are relevant to the whole community.| ||||||||A number ofcommunity
events take place at| ||||||||the Village Hall every year such as live| ||||||||performances
and quizzes for the| ||||||||entertainment
and benefit ofthe Village.| ||||||||Activity within the Village Hall has been| ||||||||significantly
reduced
during the year due to| ||||||||the impact of Coronavirus
restrictions. There| ||||||||was virtually
no activity
in the period from| ||||||||April to August and from September
only the| ||||||||Preschool were able to recommence
their| ||||||||activities
in an
hin
like a normal wa .| |Statement
confirming
whether the trustees have
had regard to the guidance
issued
by the Charity
Commission
on public
benefit||||||Para 1.18|The Trustees are aware of and have
respected the Charity Commission
guidance
on Public Benefit. The Committee
looks to
make the facilities as available as possible to
all whilst ensuring
that enough
income is
enerated to cover the o cretin
costs.| ## ||||||All the management
ofthe facilities including|All the management
ofthe facilities including| |---|---|---|---|---|---|---| |Contribution
volunteers|made|by|Para|f.ee|bookings is carried out by volunteers.
In addition
all improvement
projects
organised
by volunteers
where skills|are
permit.| ||||||In addition,
most ofthe organisations|using| ||||||the facilities are themselves
heavily|| ||||||de endent on volunteers.|| ## |||||SORP reference|| |---|---|---|---|---|---| ||||||Arts| ||||||Little or no activity during the year due to the| ||||||Coronavirus
restrictions.| |Summary
ofthe main
achievements
ofthe charity,||||Para 1.20|Sports/exercise| |identifying
the difference the
charity's work has made to
the circumstances
ofits
beneficiaries
and any wider
benefits to society as a
whole.|||||The main hall was from September
regularly
used as a physical
activity area by East
Harptree
Nursery
Preschool.
In addition the
main hall was used during the summer
on a
socially distanced
basis by an adult circuit
training
group.| ||||||Clubs and Community
Events| ||||||The Hall is normally
regularly
used by the
Guides, Women's
Institute
and the Parish| ||||||Council. East Harptree
Primary School PTA| ||||||and Harptree
Villages Cricket Club normally| ||||||also use the Hall for dinners
and fund-raising| ||||||activities. This activity was also significantly| ||||||curtailed as a result ofthe Coronavirus| ||||||restrictions
in place during the year.| ||||||East Harptree
Village Club| ||||||The Club was forced to close during the year| ||||||as a result ofthe Coronavirus
restrictions.| ||||||There is a plan
in place for the Preschool to| ||||||utilise the space vacated by the Village Club| ||||||which
in turn
will then free up further space| ||||||in the building
for other community
use. The| ||||||exact nature ofthat use is under review by| ||||||the Committee.| ||||||Village Shop| ||||||The village shop (an Industrial
and Provident| ||||||Society for the benefit ofthe community)| ||||||renovated a redundant
part ofthe building
in| ||||||2008 and filled the gap left after the closure| ||||||ofthe village's
only shop and post office. It is| ||||||run entirely
by volunteers
and includes a| ||||||coffee shop. The Village Shop served an| ||||||important
role through
the pandemic
and has| ||||||been a great asset tothe community.| |Solo Hair Salon|| |---|---| |The hair salon provides a very valuable|| |service to the whole community
but is|| |particularly
beneficial for the older members|| |ofthe community.|| |Premises
INanagement|| |The users ofthe buildings
continue to|| |provide an income which enables us to|| |maintain a large old building
which is at the|| |heart ofa conservation
area.|| |During 2020/21 as a result ofthe reduced|| |levels of activity the opportunity
was taken to|| |carry out the following works:|| |~
Improvement
oftoilets,|| |~
Repair ofparts ofthe roof|| |~
Repainting
the interior ofthe Hall|| |~
Completing
the works arising from|| |the Fire Risk Assessment|| |~
Start planning
for the conversion|of| |the former Village Club space into|| |space that can be used for the|| |Preschool.|| |The Hall continues to be cleaned
by part|| |time cleaners and members
ofthe|| |Mana
ement Committee.|| ## |Review
financial|ofthe charity's
position at the end|Para 1.21|The overall financial
position ofthe charity
31 March 2021 was good with total cash|at| |---|---|---|---|---| |ofthe period|||reserves atthe end ofthe year amounting|to| ||||840,509 (all unrestricted).|| ||||Whilst income has been reduced
during the|| ||||year as a result ofthe Coronavirus|| ||||restrictions
the receipt ofthe Local|| ||||Restrictions
Support Grant has offset that|| ||||shortfall.|| ||||The excess ofincome over expenditure|| ||||during the year ofP1,652 reflects the repairs|| ||||and maintenance
activities noted above|| ||||funded though the grants received and rental|| ||||income mainly from the Preschool, the|| ||||Village Shop and Solo.|| ||||In a normal year almost all the income|| ||||comes from the occupants
and users ofthe|| ||||facilities all ofwhom, to some degree or|| ||||another,
provide the recreational,
social or|| ||||educational
benefits to the local community|| ||||that our charitabie
aims expect. However,|all| ||||occupants have been impacted
by the|| ||||Coronavirus
to varying degrees during the|| ||||ear which has been far from normal.|| |Statement
explaining
the
policy for holding reserves
stating
why they are held|Statement
explaining
the
policy for holding reserves
stating
why they are held|Para 1.22|Given the nature and age ofthe building
Committee
has always aimed to maintain
unrestricted
reserve position ofbetween
f25,000 and f30,000to cover emergency|the
an
or| |---|---|---|---|---| ||||unforeseen
repairs or circumstances
and|| ||||this has been achieved a ain this
ear.|| |Amount
ofreserves
held||Para 1.22|As noted above the total reserved
funds at|| |Reasons for holding zero||Para 1.22|31 March 2020 were f40,509.
There are no funds with zero reserves|| |reserves||||| |Details offund materially|in|Para 1.24|There are no funds
in deficit|| |deficit||||| |Explanation
ofany
uncertainties
about the
charity continuing
as a going||Para 1.23|The Committee
continue to monitor the
impact ofthe Coronavirus
carefully
but at
current time have no concerns about the|the| |concern|||charit
continuin
as a
oin
concern.|| |Structure, Governance||and Management||| |Description
ofcharity's||||| |trusts:||||| |Type of governing
document
trust deed, ro
al charter)||Para 1.25|Conveyance
dated 25 July 1949|| |How is the charity||Para 1.25|Trust|| |constituted?||||| |(e.g unincorporated||||| |association,
CIO)||||| |Trustee selection methods
including
details ofany||Para 1.25|The Charity is administered
by the
Management
Committee.
Members
retire|| |constitutional
provisions e.g.
election to post or name of|||annually
at the Annual
General Meeting.
Members are appointed
at the Annual|| |any person or body entitled
to appoint one or more
trustees|||General Meeting either as put forward
by
relevant organisations
within East Harptree
or elected then (as Village Reps) by
inhabitants
ofthe villa e.|| ## |The charity's
structure
and
network
with
charity works|organisational
any wider
which the|Para 1.51|All decisions go through
the Management
Committee
and most members
regularly
attend the Committee
meetings
or submit
reports
ifunable to attend.| |---|---|---|---| ||||The Management
Committee
ofthe Village| |Relationship
parties|with any related|Para 1.51|Hall also administer
the East Harptree
Playing
Field (charity number 1090521)| ## |Charit|name|||East Ha
tree|Villa e Hall| |---|---|---|---|---|---| |Other name the chari|||uses|None|| |Re istered chai(t||number||304536|| |Charity's|principal|address||East Harptree|Theatre| |||||Whitecross
Road|| |||||East Harptree|| |||||BS406AA|| ## ## |Funds held as cus|todia|n trustees| |---|---|---| |Description
ofthe assets||None| |held in this capacity||| |Name and objects ofthe||Not applicable| |charity on whose behalf|the|| |assets are held and how|this|| |falls within the custodian||| |charit
's ob'ects||| |Details of arrangements|for|Not applicable| |safe custody and||| |segregation
ofsuch assets||| |from the charity*s own assets||| ## ## ## ||w
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