BICKNOLLER VILLAGE HALL & PLAYING FIELD
Trustee Report and Financial Statements For the year ended 30 September 2022
Charity Registration number 304485
BICKNOLLER VILLAGE HALL & PLAYING FIELD REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 SEPTEMBER 2022
The Trustees present their annual report and the financial statements of the charity for the year ended 30[th] September 2022.
Objectives and activities
The charity’s main activities are the provision of a village hall for use by the residents of Bicknoller and the wider community, together with a children’s play area and playing field.
Achievements and Performance
Post the Covid 19 Lockdowns the lettings income has rebounded, supplemented by SW&T grant of £2,667.00, donations from the shop, flower show and personal donations also fundraising events. However, energy costs have increased substantially. Nonetheless the finances have permitted an extensive electrical upgrade to the hall, the internal preparation of the new extension for the new kitchen installation which has included plastering and painting of walls and a new floor covering.
FINANCIAL REVIEW
Financial Position
Retained reserves at the end of the year amounted to £21,639.00 (2021 £9,979.00) and income exceeded expenditure by £11,660.00.
Reserves Policy
It is the charity’s responsibility to maintain reserves at a level it considers necessary to meet cash flow requirements. In anticipation of pressures on balancing costs to income the reserve budget has been reduced to £5,000.00.
Future Plans
The management committee intends to continue operating under the objectives stated above. An application has been made to the Somerset Foundation for funds towards the fitting of the new kitchen and additional fund-raising activities are planned to enable the kitchen to be finished and then consideration can be given to other hall improvements.
Structure, governance and management
The charity is controlled by its governing documents: Declaration of Trust dated 10[th] June 1948, supplemental Trust Deed dated 18[th] October 1949, Deed of Confirmation dated 19[th] October 1949 and Deed of Appointment dated 17[th] February 1971.
Trustees
At present the Holding Trustees are the Bicknoller Parish Council. Two other Holding Trustees voted in at last years AGM have given notice of their resignation.
Recruitment and Appointment of new Trustee
It is proposed that the Trustees apply to the Official Trustee of Charitable Lands to become sole Trustee holding the title, this to be agreed at a public meeting
1
before a Vesting Order is sought (under the terms of the Trust Deed Third Schedule, clause 21 (e)
Management Committee
The management and control of the charity is vested in the management committee. The members of the Village Hall Management Committee are elected at the Annual General Meeting and shall not exceed 12.
The members of the management committee who served during the year were as follows –
Mr G Sears (Chairman) Mrs M Sears (Vice Chair) Mr D Croxton (Secretary) (retired as secretary December 2021 resigned from committee June 2022) Mrs C Rawle (formerly represented the Flower Show, became Secretary December 2021) Mrs C Fawcett (Treasurer) Mrs M Higgs (Booking Secretary) Mr G Kelsey Mrs M Smith MRs C Darke (representing Bicknoller Social Club) Mrs M Pumphrey (representing the Women’s Institute) Mr N Stock (representing Parochial Church Council) Mrs K Harrison (representing Village Shop)
Risk Management
The Trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. A detailed risk assessment was carried out during the year and work was carried out to amend any problems.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Charity number: 304485
Principal address: Bicknoller Village Hall Dashwoods Lane Bicknoller Taunton Somerset TA4 4EQ
Approved by the trustees and signed on their behalf
……………………………………………………………………………… date ………………………………………..
For Bicknoller Parish Council
2
Independent Examiner's Report to the Trustees of Bicknoller Village Hall for the year ended 30 September 2022
I report to the Trustees on my examination of the accounts of the above charity, for the year ended 30 September 2022.
Responsibilities and basis of report
As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (the Act).
I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and, in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that, in any material respect:
the accounting records were not kept in accordance with section 130 of the Charities Act; or
the accounts did not accord with the accounting records; or
the accounts did not comply with the applicable requirements concerning the form and content
of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
.........................................
Clive Raisey FCCA
3
1 Church Lane Bicknoller Taunton TA4 4EW
12 November 2022
4
Bicknoller Village Hall Registered Charity Number 304485 Statement of Financial Activities for the year ended 30 September 2022
| Unrestricted Note Funds £ Income from: Donattions Grants 2 2667 Donations 3302 Charitable activities Hall lets 5175 Fundraising and events 1590 Trading activities 3 6237 Investments Bank interest received 8 Total income 18979 Expenditure on: Cost of raising funds Hall running expenses 5 14498 Event expenses 398 Charitable activities Village hall upgrade Shop extension EV installation Administration of the charity 6 1073 Total expenditure 15969 Net income / (expenditure) 3010 Total funds brought forward 9,979 Total funds carried forward 12989 |
2022 Restricted Funds £ - 19927 - - - - 19927 - - 11277 - 11277 8650 - 8650 |
Total Funds £ 2667 23229 5175 1590 6237 8 |
|---|---|---|
| 38906 | ||
| 14498 398 11277 - 1073 |
||
| 27246 | ||
| 11660 9,979 |
||
| 21639 |
Page 4
2021
Total Funds £
12,996 15,464
1,435 1,656 3,606
35,157
10,638 397 39,944 9,417 300 448 61144
-25,987 35,966
9,979
Bicknoller Village Hall alance Sheet as at 30 September 202
| Unrestricted Note Funds Fixed assets Equipment - Current assets Debtors and prepayments Cash at bank and in hand 8650 8650 Total current assets Creditors; amounts falling due within one year Creditors and accruals Total assets less current liabilities 8650 The funds of the charity Restricted funds 7 Unrestricted funds 7 8650 Total funds 8650 |
Unrestricted Note Funds Fixed assets Equipment - Current assets Debtors and prepayments Cash at bank and in hand 8650 8650 Total current assets Creditors; amounts falling due within one year Creditors and accruals Total assets less current liabilities 8650 The funds of the charity Restricted funds 7 Unrestricted funds 7 8650 Total funds 8650 |
2022 Restricted Funds - 12989 12989 |
Total Funds - 21639 |
|---|---|---|---|
| 21639 | |||
| 8650 | 12989 | 21639 | |
| 12989 - 12989 |
12989 8650 |
||
| 21639 |
The financial statements were approved on behalf of the Trustees on November 2022 a on their behalf
Mr C Warren For Bicknoller Parish Council
Page 5
2021 Total Funds - - 9,979 9,979
- 9,979 - 9,979 9,979 and signed
Bicknoller Village Hall Notes to the Financial Statements Year ended 30 September 2022
1 Accounting policies
Statement of compliance
The financial statements have been prepared in accordance with Accounting and Reporti Statement of Recommended Practice applicable to charities preparing their accounts in a the Financial Reporting Standard applicable in t in the UK and Republic of Ireland (FRS 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable the Republic of Ireland (FRS 102) and the Charities Act 2011
The charity meets the definition of a public benefit entity under FRS 102. Assets and liab recognised at historical cost or transaction value unless otherwise stated in the relevant policy note(s).
The principal accounting policies are summarised below. The accounting policies have be consitently (except where noted) throughout the period and are unchanged from the prev
Basis of preparation of financial statements
The financial statements have been prepared under the historical cost convention
Fund structure
The charity's general fund consists of funds whiwhich the charity may use at its discretio of the general objectives of the charitarity
imposed by the donor or through the terms of an appeal.
Income recognition
All income is recognised once the charity has entitlement to the income, it is probable th will be received and the amount of the income can be measured reliably.
Expenditure recognition
Expenditure is recognised on an accruals basis as a liability in incurres. Charitable expen those costs incurred by the charity in the delivery of its activities and services for its ben
2 Grants receivable
Grants are recognised when the charity has an entitlement to the funds and any conditio grants have been met. Where performance conditions are attached to the grant and are income is recognised as a liability and included on the balance sheet as deferred income
| SW & Taunton business grant (COVID) SW & Taunton Hall upgrade(Section 106) Trading activities Bicknoller Village Shop rent Electricity recovered from the village shop Feed-in-tarif from solar panels |
Unrestricted Restricted £ £ - 2667 - - |
|---|---|
| - 2667 |
|
| Unrestricted Restricted £ £ 1243 - 3929 - 1065 - |
|
| 6237 - |
3 Trading activities
Page 6
Bicknoller Village Hall Notes to the Financial Statements Year ened 30 September 2022
4 Grant expenditure
Somerset West and Taunton business grants, (COVID 19) (Hall running costs) Somerset West and Taunton (S106 grant) 3-phase didtribution board
5 Hall running expenses
Electricity and gas Water Insurance Maintenance of hall Maintenance of playground Cleaning
6 Expenditure in furtherance of charitable activities
Administration: Subscriptions and licenses AGM expenses Committee eexpenses, printing etc Bank charges - safe custody
| 7 | Funds | Balance at | |||
|---|---|---|---|---|---|
| Oct 01 | Incoming | Resources | lo | ||
| 2021 | resources | expended | t | ||
| £ | £ | ||||
| Restricted income funds | 19927 | -11277 | |||
| Unrestricted funds | 9,979 | 18979 | -15969 | ||
| Total funds | 9,979 | 38,906 | -27,246 |
Page7
Notes to the Financial Statements Year ened 30 September 2022
7 Funds (continued)
Comparative information in respect of the preceding period is as follows.
| Balance at | ||||
|---|---|---|---|---|
| Oct 01 | Incoming | Resources | lo | |
| 2020 | resources | expended | t | |
| £ | £ | |||
| Restricted income funds | - | 1342 | -1342 | |
| Unrestricted funds | 35,966 | 33,815 | -59,802 | |
| Total funds | 35,966 | 33,815 | -59,802 |
8 Related party disclosures
During the year committee members were re-imbursed for administrative ex the management of the hall. Payments were made on production of valid rec G Sears £68, M Higgs £60, G Kelsey £436, M Pumphrey £74, D Simpson £107
page 8
ng by charities: accordance with 102) e in the UK and
bilities are initially accounting
ave been applied vious year.
on in the furtherance
at the income
nditure comprises eficiaries.
ons linked to the yet to be met, the to be released.
| 2022 | 2021 |
|---|---|
| £ | £ |
| 2667 | 11,654 |
| - | 1342 |
| 2667 | 12,996 |
| 2022 | 2021 |
| £ | £ |
| 1243 | 778 |
| 3929 | 1903 |
| 1065 | 925 |
| 6237 | 3606 |
| 2022 | 2021 | 2021 |
|---|---|---|
| £ | £ | |
| 2667 | 11654 | |
| - | 1342 | |
| - | 300 | |
| 2667 | 13296 | |
| 2022 | 2021 | |
| £ | £ | |
| 5719 | 2980 | |
| 236 | 229 | |
| 1397 | 1,069 | |
| 5605 | 4,890 | |
| 415 | 386 | |
| 1126 | 1,084 | |
| 14498 | 10,638 | |
| 2022 | 2021 | |
| £ | £ | |
| 711 | 365 | |
| - | - | |
| 362 | 56 | |
| - | 27 | |
| 1073 | 448 | |
| Gains | Balance at | |
| osses and | Sep | 30 |
| transfers | 2022 | |
| £ | £ | |
| - | 8650 | |
| - | 12,989 | |
| 21,639 |
| Gains | Balance at | Balance at |
|---|---|---|
| osses and | Sep | 30 |
| transfers | 2021 | |
| £ | £ | |
| - | 0 | |
| - | 9,979 | |
| - | 9,979 |
xpenses incurred in ceipts only.
7 and D Croxton £33.
Bicknoller Village Hall Receipts and Payments Account for the year ened 30 September 2022
| RECEIPTS Hall lets - Village Hall let - Outside Shop rent and insurance Electricity recovered Feed-in-tarif Fundraising Car park Donations Donations (Bicknoller shop) Contribution from shop extension Donation hall upgrade SW and Taunton business grant (COVID) SW and Taunton (S106 grant) (Restricted fund) Insurance refund Bank interest Total Receipts PAYMENTS Electricity and gas Water Insurance Maintenance - hall Maintenance - playground Cleaning Committee expenses Subscriptions and licenses Event expenses Hall upgrade Shop extension EV installation EXCESS RECEIPTS OVER PAYMENTS |
2022 £ 4944 231 1243 3929 1065 1590 662 - - 2640 19927 2667 - |
|---|---|
| 38898 8 |
|
| 38906 | |
| 5719 236 1397 5605 415 1126 362 711 398 11277 0 0 |
|
| 27246 | |
| 11660 |
Page 9
2021 £ 1,097 338 778 1,903 925 1,656 839 25 5,000 9,600 - 11,654 1,342 35,157 - 35,157
2,980 229 1,069 4,890 386 1,084 56 392 397 39,944 9,417 300 61,144 -25,987
BICKNOLLER VILLAGE HALL & PLAYING FIELD
Trustee Report and Financial Statements For the year ended 30 September 2022
Charity Registration number 304485
BICKNOLLER VILLAGE HALL & PLAYING FIELD REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 SEPTEMBER 2022
The Trustees present their annual report and the financial statements of the charity for the year ended 30[th] September 2022.
Objectives and activities
The charity’s main activities are the provision of a village hall for use by the residents of Bicknoller and the wider community, together with a children’s play area and playing field.
Achievements and Performance
Post the Covid 19 Lockdowns the lettings income has rebounded, supplemented by SW&T grant of £2,667.00, donations from the shop, flower show and personal donations also fundraising events. However, energy costs have increased substantially. Nonetheless the finances have permitted an extensive electrical upgrade to the hall, the internal preparation of the new extension for the new kitchen installation which has included plastering and painting of walls and a new floor covering.
FINANCIAL REVIEW
Financial Position
Retained reserves at the end of the year amounted to £21,639.00 (2021 £9,979.00) and income exceeded expenditure by £11,660.00.
Reserves Policy
It is the charity’s responsibility to maintain reserves at a level it considers necessary to meet cash flow requirements. In anticipation of pressures on balancing costs to income the reserve budget has been reduced to £5,000.00.
Future Plans
The management committee intends to continue operating under the objectives stated above. An application has been made to the Somerset Foundation for funds towards the fitting of the new kitchen and additional fund-raising activities are planned to enable the kitchen to be finished and then consideration can be given to other hall improvements.
Structure, governance and management
The charity is controlled by its governing documents: Declaration of Trust dated 10[th] June 1948, supplemental Trust Deed dated 18[th] October 1949, Deed of Confirmation dated 19[th] October 1949 and Deed of Appointment dated 17[th] February 1971.
Trustees
At present the Holding Trustees are the Bicknoller Parish Council. Two other Holding Trustees voted in at last years AGM have given notice of their resignation.
Recruitment and Appointment of new Trustee
It is proposed that the Trustees apply to the Official Trustee of Charitable Lands to become sole Trustee holding the title, this to be agreed at a public meeting
1
before a Vesting Order is sought (under the terms of the Trust Deed Third Schedule, clause 21 (e)
Management Committee
The management and control of the charity is vested in the management committee. The members of the Village Hall Management Committee are elected at the Annual General Meeting and shall not exceed 12.
The members of the management committee who served during the year were as follows –
Mr G Sears (Chairman) Mrs M Sears (Vice Chair) Mr D Croxton (Secretary) (retired as secretary December 2021 resigned from committee June 2022) Mrs C Rawle (formerly represented the Flower Show, became Secretary December 2021) Mrs C Fawcett (Treasurer) Mrs M Higgs (Booking Secretary) Mr G Kelsey Mrs M Smith MRs C Darke (representing Bicknoller Social Club) Mrs M Pumphrey (representing the Women’s Institute) Mr N Stock (representing Parochial Church Council) Mrs K Harrison (representing Village Shop)
Risk Management
The Trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. A detailed risk assessment was carried out during the year and work was carried out to amend any problems.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Charity number: 304485
Principal address: Bicknoller Village Hall Dashwoods Lane Bicknoller Taunton Somerset TA4 4EQ
Approved by the trustees and signed on their behalf
……………………………………………………………………………… date ………………………………………..
For Bicknoller Parish Council
2
Independent Examiner's Report to the Trustees of Bicknoller Village Hall for the year ended 30 September 2022
I report to the Trustees on my examination of the accounts of the above charity, for the year ended 30 September 2022.
Responsibilities and basis of report
As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (the Act).
I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and, in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that, in any material respect:
the accounting records were not kept in accordance with section 130 of the Charities Act; or
the accounts did not accord with the accounting records; or
the accounts did not comply with the applicable requirements concerning the form and content
of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
.........................................
Clive Raisey FCCA
3
1 Church Lane Bicknoller Taunton TA4 4EW
12 November 2022
4