BICKNOLLER VILLAGE HALL & PLAYING FIELD
Trustee Report and Financial Statements For the year ended 30 September 2022
Charity Registration number 304485
## BICKNOLLER VILLAGE HALL & PLAYING FIELD REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 SEPTEMBER 2022
The Trustees present their annual report and the financial statements of the charity for the year ended 30[th] September 2022.
## **Objectives and activities**
The charity’s main activities are the provision of a village hall for use by the residents of Bicknoller and the wider community, together with a children’s play area and playing field.
## **Achievements and Performance**
Post the Covid 19 Lockdowns the lettings income has rebounded, supplemented by SW&T grant of £2,667.00, donations from the shop, flower show and personal donations also fundraising events. However, energy costs have increased substantially. Nonetheless the finances have permitted an extensive electrical upgrade to the hall, the internal preparation of the new extension for the new kitchen installation which has included plastering and painting of walls and a new floor covering.
## **FINANCIAL REVIEW**
## **Financial Position**
Retained reserves at the end of the year amounted to £21,639.00 (2021 £9,979.00) and income exceeded expenditure by £11,660.00.
## **Reserves Policy**
It is the charity’s responsibility to maintain reserves at a level it considers necessary to meet cash flow requirements. In anticipation of pressures on balancing costs to income the reserve budget has been reduced to £5,000.00.
## **Future Plans**
The management committee intends to continue operating under the objectives stated above. An application has been made to the Somerset Foundation for funds towards the fitting of the new kitchen and additional fund-raising activities are planned to enable the kitchen to be finished and then consideration can be given to other hall improvements.
## **Structure, governance and management**
The charity is controlled by its governing documents: Declaration of Trust dated 10[th] June 1948, supplemental Trust Deed dated 18[th] October 1949, Deed of Confirmation dated 19[th] October 1949 and Deed of Appointment dated 17[th] February 1971.
## **Trustees**
At present the Holding Trustees are the Bicknoller Parish Council. Two other Holding Trustees voted in at last years AGM have given notice of their resignation.
## **Recruitment and Appointment of new Trustee**
It is proposed that the Trustees apply to the Official Trustee of Charitable Lands to become sole Trustee holding the title, this to be agreed at a public meeting
1
before a Vesting Order is sought (under the terms of the Trust Deed Third Schedule, clause 21 (e)
## **Management Committee**
The management and control of the charity is vested in the management committee. The members of the Village Hall Management Committee are elected at the Annual General Meeting and shall not exceed 12.
The members of the management committee who served during the year were as follows –
Mr G Sears (Chairman) Mrs M Sears (Vice Chair) Mr D Croxton (Secretary) (retired as secretary December 2021 resigned from committee June 2022) Mrs C Rawle (formerly represented the Flower Show, became Secretary December 2021) Mrs C Fawcett (Treasurer) Mrs M Higgs (Booking Secretary) Mr G Kelsey Mrs M Smith MRs C Darke (representing Bicknoller Social Club) Mrs M Pumphrey (representing the Women’s Institute) Mr N Stock (representing Parochial Church Council) Mrs K Harrison (representing Village Shop)
## **Risk Management**
The Trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. A detailed risk assessment was carried out during the year and work was carried out to amend any problems.
## **REFERENCE AND ADMINISTRATIVE DETAILS**
Registered Charity number: 304485
Principal address: Bicknoller Village Hall Dashwoods Lane Bicknoller Taunton Somerset TA4 4EQ
Approved by the trustees and signed on their behalf
……………………………………………………………………………… date ………………………………………..
For Bicknoller Parish Council
2
## **Independent Examiner's Report to the Trustees of Bicknoller Village Hall for the year ended 30 September 2022**
I report to the Trustees on my examination of the accounts of the above charity, for the year ended 30 September 2022.
## **Responsibilities and basis of report**
As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (the Act).
I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and, in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that, in any material respect:
the accounting records were not kept in accordance with section 130 of the Charities Act; or
the accounts did not accord with the accounting records; or
the accounts did not comply with the applicable requirements concerning the form and content
of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
.........................................
Clive Raisey FCCA
3
1 Church Lane Bicknoller Taunton TA4 4EW
12 November 2022
4
## **Bicknoller Village Hall Registered Charity Number 304485 Statement of Financial Activities for the year ended 30 September 2022**
|Unrestricted
Note
Funds
£
Income from:
_Donattions_
Grants
2
2667
Donations
3302
_Charitable activities_
Hall lets
5175
Fundraising and events
1590
Trading activities
3
6237
Investments
Bank interest received
8
**Total income**
18979
**Expenditure on:**
Cost of raising funds
Hall running expenses
5
14498
Event expenses
398
_Charitable activities_
Village hall upgrade
Shop extension
EV installation
Administration of the charity
6
1073
**Total expenditure**
15969
**Net income / (expenditure)**
3010
**Total funds brought forward**
9,979
**Total funds carried forward**
12989|2022
Restricted
Funds
£
-
19927
-
-
-
-
19927
-
-
11277
-
11277
8650
-
8650|Total
Funds
£
2667
23229
5175
1590
6237
8|
|---|---|---|
|||38906|
|||14498
398
11277
-
1073|
|||27246|
|||11660
9,979|
|||21639|
Page 4
## 2021
Total Funds £
12,996 15,464
1,435 1,656 3,606
-
35,157
10,638 397 39,944 9,417 300 448 61144
-25,987 35,966
9,979
## **Bicknoller Village Hall alance Sheet as at 30 September 202**
|Unrestricted
Note
Funds
**Fixed assets**
Equipment
-
**Current assets**
Debtors and prepayments
Cash at bank and in hand
8650
8650
**Total current assets**
**Creditors; amounts falling due**
**within one year**
Creditors and accruals
**Total assets less current liabilities**
8650
**The funds of the charity**
Restricted funds
7
Unrestricted funds
7
8650
Total funds
8650|Unrestricted
Note
Funds
**Fixed assets**
Equipment
-
**Current assets**
Debtors and prepayments
Cash at bank and in hand
8650
8650
**Total current assets**
**Creditors; amounts falling due**
**within one year**
Creditors and accruals
**Total assets less current liabilities**
8650
**The funds of the charity**
Restricted funds
7
Unrestricted funds
7
8650
Total funds
8650|2022
Restricted
Funds
-
12989
12989|Total
Funds
-
21639|
|---|---|---|---|
||||21639|
||8650|12989|21639|
|||12989
-
12989|12989
8650|
||||21639|
The financial statements were approved on behalf of the Trustees on November 2022 a on their behalf
Mr C Warren For Bicknoller Parish Council
Page 5
2021 Total Funds - - 9,979 9,979
- 9,979 - 9,979 9,979 and signed
## **Bicknoller Village Hall Notes to the Financial Statements Year ended 30 September 2022**
## **1 Accounting policies**
## **Statement of compliance**
The financial statements have been prepared in accordance with Accounting and Reporti Statement of Recommended Practice applicable to charities preparing their accounts in a the Financial Reporting Standard applicable in t in the UK and Republic of Ireland (FRS 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable the Republic of Ireland (FRS 102) and the Charities Act 2011
The charity meets the definition of a public benefit entity under FRS 102. Assets and liab recognised at historical cost or transaction value unless otherwise stated in the relevant policy note(s).
The principal accounting policies are summarised below. The accounting policies have be consitently (except where noted) throughout the period and are unchanged from the prev
## **Basis of preparation of financial statements**
The financial statements have been prepared under the historical cost convention
## **Fund structure**
The charity's general fund consists of funds whiwhich the charity may use at its discretio of the general objectives of the charitarity
imposed by the donor or through the terms of an appeal.
## **Income recognition**
All income is recognised once the charity has entitlement to the income, it is probable th will be received and the amount of the income can be measured reliably.
## **Expenditure recognition**
Expenditure is recognised on an accruals basis as a liability in incurres. Charitable expen those costs incurred by the charity in the delivery of its activities and services for its ben
## **2 Grants receivable**
Grants are recognised when the charity has an entitlement to the funds and any conditio grants have been met. Where performance conditions are attached to the grant and are income is recognised as a liability and included on the balance sheet as deferred income
|SW & Taunton business grant (COVID)
SW & Taunton Hall upgrade(Section 106)
**Trading activities**
Bicknoller Village Shop rent
Electricity recovered from the village shop
Feed-in-tarif from solar panels|Unrestricted
Restricted
£
£
-
2667
-
-|
|---|---|
||-
2667|
||Unrestricted
Restricted
£
£
1243
-
3929
-
1065
-|
||6237
-|
## **3 Trading activities**
Page 6
## **Bicknoller Village Hall Notes to the Financial Statements Year ened 30 September 2022**
## **4 Grant expenditure**
Somerset West and Taunton business grants, (COVID 19) (Hall running costs) Somerset West and Taunton (S106 grant) 3-phase didtribution board
## **5 Hall running expenses**
Electricity and gas Water Insurance Maintenance of hall Maintenance of playground Cleaning
## **6 Expenditure in furtherance of charitable activities**
Administration: Subscriptions and licenses AGM expenses Committee eexpenses, printing etc Bank charges - safe custody
|**7**|**Funds**|**Balance at**||||
|---|---|---|---|---|---|
|||**Oct 01**|**Incoming**|**Resources**|**lo**|
|||**2021**|**resources**|**expended**|**t**|
||||**£**|**£**||
||Restricted income funds||19927|-11277||
||Unrestricted funds|9,979|18979|-15969||
||**Total funds**|9,979|38,906|-27,246||
Page7
## **Notes to the Financial Statements Year ened 30 September 2022**
## 7 Funds (continued)
Comparative information in respect of the preceding period is as follows.
||**Balance at**||||
|---|---|---|---|---|
||**Oct 01**|**Incoming**|**Resources**|**lo**|
||**2020**|**resources**|**expended**|**t**|
|||**£**|**£**||
|Restricted income funds|-|1342|-1342||
|Unrestricted funds|35,966|33,815|-59,802||
|**Total funds**|35,966|33,815|-59,802||
## **8 Related party disclosures**
During the year committee members were re-imbursed for administrative ex the management of the hall. Payments were made on production of valid rec G Sears £68, M Higgs £60, G Kelsey £436, M Pumphrey £74, D Simpson £107
page 8
ng by charities: accordance with 102) e in the UK and
bilities are initially accounting
ave been applied vious year.
on in the furtherance
at the income
nditure comprises eficiaries.
ons linked to the yet to be met, the to be released.
|2022|2021|
|---|---|
|£|£|
|2667|11,654|
|-|1342|
|2667|12,996|
|2022|2021|
|£|£|
|1243|778|
|3929|1903|
|1065|925|
|6237|3606|
|2022|2021|2021|
|---|---|---|
|£|£||
|2667||11654|
|-||1342|
|-||300|
|2667||13296|
|2022|2021||
|**£**|**£**||
|5719||2980|
|236||229|
|1397||1,069|
|5605||4,890|
|415||386|
|1126||1,084|
|14498||10,638|
|2022|2021||
|**£**|**£**||
|711||365|
|-||-|
|362||56|
|-||27|
|1073||448|
|**Gains**|**Balance at**||
|**osses and**|**Sep**|**30**|
|**transfers**|**2022**||
|**£**|**£**||
|-||8650|
|-||12,989|
|||21,639|
|**Gains**|**Balance at**|**Balance at**|
|---|---|---|
|**osses and**|**Sep**|**30**|
|**transfers**|**2021**||
|**£**|**£**||
|-||0|
|-||9,979|
|-||9,979|
xpenses incurred in ceipts only.
7 and D Croxton £33.
## **Bicknoller Village Hall Receipts and Payments Account for the year ened 30 September 2022**
|**RECEIPTS**
Hall lets - Village
Hall let - Outside
Shop rent and insurance
Electricity recovered
Feed-in-tarif
Fundraising
Car park
Donations
Donations (Bicknoller shop)
Contribution from shop extension
Donation hall upgrade
SW and Taunton business grant (COVID)
SW and Taunton (S106 grant)
_(Restricted fund)_
Insurance refund
Bank interest
**Total Receipts**
**PAYMENTS**
Electricity and gas
Water
Insurance
Maintenance - hall
Maintenance - playground
Cleaning
Committee expenses
Subscriptions and licenses
Event expenses
Hall upgrade
Shop extension
EV installation
EXCESS RECEIPTS OVER PAYMENTS|2022
£
4944
231
1243
3929
1065
1590
662
-
-
2640
19927
2667
-|
|---|---|
||**38898**
8|
||**38906**|
||5719
236
1397
5605
415
1126
362
711
398
11277
0
0|
||**27246**|
|||
||**11660**|
Page 9
2021 £ 1,097 338 778 1,903 925 1,656 839 25 5,000 9,600 - 11,654 1,342 **35,157** - **35,157**
2,980 229 1,069 4,890 386 1,084 56 392 397 39,944 9,417 300 **61,144 -25,987**
BICKNOLLER VILLAGE HALL & PLAYING FIELD
Trustee Report and Financial Statements For the year ended 30 September 2022
Charity Registration number 304485
## BICKNOLLER VILLAGE HALL & PLAYING FIELD REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 SEPTEMBER 2022
The Trustees present their annual report and the financial statements of the charity for the year ended 30[th] September 2022.
## **Objectives and activities**
The charity’s main activities are the provision of a village hall for use by the residents of Bicknoller and the wider community, together with a children’s play area and playing field.
## **Achievements and Performance**
Post the Covid 19 Lockdowns the lettings income has rebounded, supplemented by SW&T grant of £2,667.00, donations from the shop, flower show and personal donations also fundraising events. However, energy costs have increased substantially. Nonetheless the finances have permitted an extensive electrical upgrade to the hall, the internal preparation of the new extension for the new kitchen installation which has included plastering and painting of walls and a new floor covering.
## **FINANCIAL REVIEW**
## **Financial Position**
Retained reserves at the end of the year amounted to £21,639.00 (2021 £9,979.00) and income exceeded expenditure by £11,660.00.
## **Reserves Policy**
It is the charity’s responsibility to maintain reserves at a level it considers necessary to meet cash flow requirements. In anticipation of pressures on balancing costs to income the reserve budget has been reduced to £5,000.00.
## **Future Plans**
The management committee intends to continue operating under the objectives stated above. An application has been made to the Somerset Foundation for funds towards the fitting of the new kitchen and additional fund-raising activities are planned to enable the kitchen to be finished and then consideration can be given to other hall improvements.
## **Structure, governance and management**
The charity is controlled by its governing documents: Declaration of Trust dated 10[th] June 1948, supplemental Trust Deed dated 18[th] October 1949, Deed of Confirmation dated 19[th] October 1949 and Deed of Appointment dated 17[th] February 1971.
## **Trustees**
At present the Holding Trustees are the Bicknoller Parish Council. Two other Holding Trustees voted in at last years AGM have given notice of their resignation.
## **Recruitment and Appointment of new Trustee**
It is proposed that the Trustees apply to the Official Trustee of Charitable Lands to become sole Trustee holding the title, this to be agreed at a public meeting
1
before a Vesting Order is sought (under the terms of the Trust Deed Third Schedule, clause 21 (e)
## **Management Committee**
The management and control of the charity is vested in the management committee. The members of the Village Hall Management Committee are elected at the Annual General Meeting and shall not exceed 12.
The members of the management committee who served during the year were as follows –
Mr G Sears (Chairman) Mrs M Sears (Vice Chair) Mr D Croxton (Secretary) (retired as secretary December 2021 resigned from committee June 2022) Mrs C Rawle (formerly represented the Flower Show, became Secretary December 2021) Mrs C Fawcett (Treasurer) Mrs M Higgs (Booking Secretary) Mr G Kelsey Mrs M Smith MRs C Darke (representing Bicknoller Social Club) Mrs M Pumphrey (representing the Women’s Institute) Mr N Stock (representing Parochial Church Council) Mrs K Harrison (representing Village Shop)
## **Risk Management**
The Trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. A detailed risk assessment was carried out during the year and work was carried out to amend any problems.
## **REFERENCE AND ADMINISTRATIVE DETAILS**
Registered Charity number: 304485
Principal address: Bicknoller Village Hall Dashwoods Lane Bicknoller Taunton Somerset TA4 4EQ
Approved by the trustees and signed on their behalf
……………………………………………………………………………… date ………………………………………..
For Bicknoller Parish Council
2
## **Independent Examiner's Report to the Trustees of Bicknoller Village Hall for the year ended 30 September 2022**
I report to the Trustees on my examination of the accounts of the above charity, for the year ended 30 September 2022.
## **Responsibilities and basis of report**
As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (the Act).
I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and, in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that, in any material respect:
the accounting records were not kept in accordance with section 130 of the Charities Act; or
the accounts did not accord with the accounting records; or
the accounts did not comply with the applicable requirements concerning the form and content
of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
.........................................
Clive Raisey FCCA
3
1 Church Lane Bicknoller Taunton TA4 4EW
12 November 2022
4