2024-03-31-accounts - Baltonsborough Village Hall And Playing Field Trust

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DRAFT ACCOUNTS

BALTONSBOROUGH VILLAGE HALL & PLAYING FIELD TRUST

STATEMENT OF ACCOUNTS

FOR THE YEAR ENDED 31 MARCH 2024

Charity Registration No. 304471

Independent Examiner

Reina & Associates Pear Tree Farm Ham Street Baltonsborough Somerset BA6 8PS

BALTONSBOROUGH VILLAGE HALL & PLAYING FIELD TRUST INDEX OF ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024

	Page
	1
Index
Trustees' Report	2
Independent examiner's report	3
Statement of fnancial actvites	4
Balance sheet	5
Notes to accounts	6

BALTONSBOROUGH VILLAGE HALL & PLAYING FIELD TRUST TRUSTEES' ANNUAL REPORT

FOR THE YEAR ENDED 31 MARCH 2024

Objectives and activities

The purpose of the charity as set out in its governing document, Conveyance and Trust Deed dated 29 January 1970 is the hire of a recreational ground and a village hall for educational, training, arts, cultural, heritage, science and amateur sport for the benefit of the parish of Baltonsborough and its neighbourhood. The trust deed has been reviewed, and no amendments have been made to the original document.

The trustees have had regard to the Charity Commission's guidance on public benefit during the year and in exercising their duties have ensured that the facilities have been hired to groups that include children, the elderly and people with disabilities together with the general public for individual hire.

Achievements and Performance

Whilst the village nursery, Little Pips had to close in July 2023 due to lack of funding, a new Mother and Toddler group has started to run on a weekly basis. We had the changing rooms and showers refurbished and now have two fully operational changing rooms. New storage cupboards have been built in the hallway.

Financial Review

Total Trust Income for the year was £34463 (2023 £45535). This was achieved totally by hire of the hall. from Baltonsborough Primary School and also use of the hall by various social groups such as bowls, table tennis, Yoga and many private functions. There have also been fund raising and social events

The VH, RBL and Church came together again in 2023 and organised a one day event celebrating the King's Coronation. Funds of £2864 remain 'ring fenced' for PJQ and future community events'

Total expenditure incurred was £38354(2023 £42785) and there has been capital expenditure totalling £18,756 (paid in part from the Village Hall Ring Fenced a/c £9772) which includes two fully functional changing rooms, two new storage cupboards in the hall and a marquee.

Reference and administrative details

Charity Name BALTONSBOROUGH VILLAGE HALL & PLAYING FIELD TRUST Charity Contact Mrs B. Sessions Fara, Martin Street Baltonsborough Glastonbury Somerset. BA6 8QY

Charity Registration No:

304471

Trustees

A. Clow, E. Conway, P. Ritchie, B. Sessions, T.L.G. Medlicott, R.B. Pelly, C.J. Hyldon, C. Franks, M.J.W. Atkins

Signed on behalf of the trustees…..........Eric Conway

Vice Chairperson

Date........... 10th October 2024

Independent Examiner's Report to the Trustees of Baltonsborough Village Hall & Playing Field Trust

I report on the accounts of the Trust for the year ended 31 March 2024 which are set out on pages 4 to 6

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

examine the accounts under section 145 of the 2011 Act.

to follow the procedures laid down in the general Directions given by the Charityn Commission under section 145(5)(b) of the 2011 Act.

to state whether particular matters have come to my attention

Basis of Independent Examiner's Report

My examination was carried out in accordance with the general Directions given by the Charity Commission An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the next statement.

Independent Examiner's Statement

In connection with my examination, no matter has come to my attention:

(1) which gives me reasonable cause to believe that in any material respect the requirements: to keep accounting records in accordance with section 103 of the 2011 Act

to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act and SORP 2015

have not been met; or

(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Name Reina & Associates

Relevant professional body or qualifications: AT11 Address:

Pear Tree Farm Ham Street Baltonsborough Glastonbury Somerset, BA6 8PS

Dated: 18th May 2024

BALTONSBOROUGH VILLAGE HALL & PLAYING FIELD TRUST STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2024

Incoming Resources from Donations Grants Fund Raising Hire of Hall and facilities Income from Investments Other Income Expenditure on: Charitable activities Fundraising costs VH/VE Activities Hall upkeep and maintenance Cleaning and waste disposal Alarm Costs Heat & light Telephone Insurances Rates Local community support Sport Equipment Management of Booking Subscriptions and licences Professional fees Sundry Administration costs Depreciation Total Resources Expended Net deficit/surplus for the year Net movement of funds Reconciliation of funds Total funds brought forward Total Capital Costs from Ring Fenced a/c Total funds carried forward	Total Funds 2023 £ 0 10136 19852 109 4366 34463 6434 9672 6489 1037 3606 601 1152 534 164 0 2589 444 1389 1333 0 2910 38354 -3891 -3891 345,052 0 341,161	Unrestricted Fund 2023 £ 0 19852 109 4366 24327 9672 6489 1037 3606 601 1152 534 2589 444 1389 1333 2910 31756 -7429 -7429 331,893 9,772 334,236	Restricted Fund 2023 £ 0 0 10136 10136 6434 164 6598 3538 3538 11,120 -9,772 4,886	Total Funds 2023 £ 14264 26804 50 4499
				45617
				9908 12713 5364 607 5461 589 1063 495 1989 470 725 2721 0 680
				42785
				2750
				2750
				342,302
				345,052

BALTONSBOROUGH VILLAGE HALL & PLAYING FIELD TRUST BALANCE SHEET FOR THE YEAR ENDED 31 MARCH 2024

Note Fixed Assets Tangible assets Current Assets Prepayments Debtors Bank Co-Op Bank Barlcays Bank Deposit A/c Current Liabilites Trade Creditors Received in Advance Net Current Assets Net assets Represented by: The funds of the charity General unrestricted fund 1 Restricted Fund	£ £1,284 £4,561 £35,427 £2,508 £0 £43,780 £306 £198 £504	2024 £ £297,885 £43,276 £341,161 £336,275 £4,886 £341,161	£ £1,122 £4,318 £35,762 £22,825 £64,027 £270 £744 £1,014	2023 £ £280,000 £63,013
				£343,013
				£ £331,893 £11,120
				£343,013

BALTONSBOROUGH VILLAGE HALL & PLAYING FIELD TRUST

NOTES TO ACCOUNTS

FOR THE YEAR ENDED 31 MARCH 2024

1 ACCOUNTING POLICIES

The principle accounting policies are summaries below. The accounting policies have been applied consistently throughout the period.

(a) Basis of accounting

The financial statements have been prepared under the historical cost convention and in accordance with SORP 2015

(b) Fund accounting

Unrestricted funds are available for the use at the discretion of the trustees in furtherance of the general objectives of the charity.

Designated funds are unrestricted funds earmarked by the trustees for particular purposes.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor or throughout the terms of the appeal

( c) Incoming resources

All incoming resources are included in the statement of financial activities once received by the charity.

(d) Resources expended

Expenditure is recognised once payment has been made. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates.

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

2 NET INCOMING RESOURCES FOR THE PERIOD

NET INCOMING RESOURCES FOR THE PERIOD
This is stated after charging	2024
	£
Wages & Salaries	0
There were no employees during the period

3 TANGIBLE FIXED ASSETS COST Cost at 1 April 2023 Additions At 31 March 2024 DEPRECIATION At 1 April 2023 Current year charge At 31 March 2024 NET BOOK VALUE At 31 March 2023	280,000 280,000 280,000 Freehold Property £	£ 15,256 15,256 1525 1525 0 Property Improvements	£ 2,719 3500 Other Equipment
			6,219
			680 1385
			2065
			2,039

At 31 March 2024 280,000 13,731 4,154

2024

Total

282,719 18,756 301,475

0 0

280,000

297,885