## DRAFT ACCOUNTS
BALTONSBOROUGH VILLAGE HALL & PLAYING FIELD TRUST
## STATEMENT OF ACCOUNTS
FOR THE YEAR ENDED 31 MARCH 2024
Charity Registration No. 304471
Independent Examiner
Reina & Associates Pear Tree Farm Ham Street Baltonsborough Somerset BA6 8PS
BALTONSBOROUGH VILLAGE HALL & PLAYING FIELD TRUST INDEX OF ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024
||Page|
|---|---|
||1|
|Index||
|Trustees' Report|2|
|Independent examiner's report|3|
|Statement of fnancial actvites|4|
|Balance sheet|5|
|Notes to accounts|6|
BALTONSBOROUGH VILLAGE HALL & PLAYING FIELD TRUST TRUSTEES' ANNUAL REPORT
FOR THE YEAR ENDED 31 MARCH 2024
## **Objectives and activities**
The purpose of the charity as set out in its governing document, Conveyance and Trust Deed dated 29 January 1970 is the hire of a recreational ground and a village hall for educational, training, arts, cultural, heritage, science and amateur sport for the benefit of the parish of Baltonsborough and its neighbourhood. The trust deed has been reviewed, and no amendments have been made to the original document.
The trustees have had regard to the Charity Commission's guidance on public benefit during the year and in exercising their duties have ensured that the facilities have been hired to groups that include children, the elderly and people with disabilities together with the general public for individual hire.
## **Achievements and Performance**
Whilst the village nursery, Little Pips had to close in July 2023 due to lack of funding, a new Mother and Toddler group has started to run on a weekly basis. We had the changing rooms and showers refurbished and now have two fully operational changing rooms. New storage cupboards have been built in the hallway.
## **Financial Review**
Total Trust Income for the year was £34463 (2023 £45535). This was achieved totally by hire of the hall. from Baltonsborough Primary School and also use of the hall by various social groups such as bowls, table tennis, Yoga and many private functions. There have also been fund raising and social events
The VH, RBL and Church came together again in 2023 and organised a one day event celebrating the King's Coronation. Funds of £2864 remain 'ring fenced' for PJQ and future community events'
Total expenditure incurred was £38354(2023 £42785) and there has been capital expenditure totalling £18,756 (paid in part from the Village Hall Ring Fenced a/c £9772) which includes two fully functional changing rooms, two new storage cupboards in the hall and a marquee.
## **Reference and administrative details**
**Charity Name** BALTONSBOROUGH VILLAGE HALL & PLAYING FIELD TRUST **Charity Contact** Mrs B. Sessions Fara, Martin Street Baltonsborough Glastonbury Somerset. BA6 8QY
## **Charity Registration No:**
304471
## **Trustees**
A. Clow, E. Conway, P. Ritchie, B. Sessions, T.L.G. Medlicott, R.B. Pelly, C.J. Hyldon, C. Franks, M.J.W. Atkins
Signed on behalf of the trustees…..........Eric Conway
Vice Chairperson
Date........... 10th October 2024
Independent Examiner's Report to the Trustees of Baltonsborough Village Hall & Playing Field Trust
I report on the accounts of the Trust for the year ended 31 March 2024 which are set out on pages 4 to 6
## **Respective responsibilities of trustees and examiner**
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
examine the accounts under section 145 of the 2011 Act.
to follow the procedures laid down in the general Directions given by the Charityn Commission under section 145(5)(b) of the 2011 Act.
to state whether particular matters have come to my attention
## **Basis of Independent Examiner's Report**
My examination was carried out in accordance with the general Directions given by the Charity Commission An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the next statement.
## **Independent Examiner's Statement**
In connection with my examination, no matter has come to my attention:
- (1) which gives me reasonable cause to believe that in any material respect the requirements: to keep accounting records in accordance with section 103 of the 2011 Act
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act and SORP 2015
have not been met; or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Name Reina & Associates
Relevant professional body or qualifications: AT11 Address:
Pear Tree Farm Ham Street Baltonsborough Glastonbury Somerset, BA6 8PS
Dated: 18th May 2024
## BALTONSBOROUGH VILLAGE HALL & PLAYING FIELD TRUST STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2024
|**Incoming Resources from**
Donations
Grants
Fund Raising
Hire of Hall and facilities
Income from Investments
Other Income
**Expenditure on:**
Charitable activities
Fundraising costs VH/VE Activities
Hall upkeep and maintenance
Cleaning and waste disposal
Alarm Costs
Heat & light
Telephone
Insurances
Rates
Local community support
Sport Equipment
Management of Booking
Subscriptions and licences
Professional fees
Sundry
Administration costs
Depreciation
**Total Resources Expended**
**Net deficit/surplus for the year**
**Net movement of funds**
Reconciliation of funds
Total funds brought forward
Total Capital Costs from Ring Fenced a/c
Total funds carried forward|Total
Funds
2023
£
0
10136
19852
109
4366
**34463**
6434
9672
6489
1037
3606
601
1152
534
164
0
2589
444
1389
1333
0
2910
38354
-3891
-3891
345,052
0
341,161|Unrestricted
Fund
2023
£
0
19852
109
4366
**24327**
9672
6489
1037
3606
601
1152
534
2589
444
1389
1333
2910
31756
-7429
-7429
331,893
9,772
334,236|Restricted
Fund
2023
£
0
0
10136
**10136**
6434
164
6598
3538
3538
11,120
-9,772
4,886|**Total**
**Funds**
**2023**
**£**
**14264**
**26804**
**50**
**4499**|
|---|---|---|---|---|
|||||**45617**|
|||||9908
12713
5364
607
5461
589
1063
495
1989
470
725
2721
0
680|
|||||**42785**|
|||||2750|
|||||2750|
|||||**342,302**|
|||||**345,052 **|
## **BALTONSBOROUGH VILLAGE HALL & PLAYING FIELD TRUST BALANCE SHEET FOR THE YEAR ENDED 31 MARCH 2024**
|**Note**
**Fixed Assets**
**Tangible assets**
**Current Assets**
Prepayments
Debtors
Bank Co-Op
Bank Barlcays
Bank Deposit A/c
**Current Liabilites**
Trade Creditors
Received in Advance
Net Current Assets
Net assets
Represented by:
**The funds of the charity**
General unrestricted fund
1
Restricted Fund|**£**
£1,284
£4,561
£35,427
£2,508
£0
£43,780
£306
£198
£504|**2024**
**£**
£297,885
£43,276
£341,161
£336,275
£4,886
**£341,161**|**£**
£1,122
£4,318
£35,762
£22,825
£64,027
£270
£744
£1,014|**2023**
**£**
£280,000
£63,013|
|---|---|---|---|---|
|||||£343,013|
|||||£
£331,893
£11,120|
|||||£343,013|
## **BALTONSBOROUGH VILLAGE HALL & PLAYING FIELD TRUST**
## **NOTES TO ACCOUNTS**
## **FOR THE YEAR ENDED 31 MARCH 2024**
## **1 ACCOUNTING POLICIES**
The principle accounting policies are summaries below. The accounting policies have been applied consistently throughout the period.
## (a) Basis of accounting
The financial statements have been prepared under the historical cost convention and in accordance with SORP 2015
## (b) Fund accounting
Unrestricted funds are available for the use at the discretion of the trustees in furtherance of the general objectives of the charity.
Designated funds are unrestricted funds earmarked by the trustees for particular purposes.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or throughout the terms of the appeal
## ( c) Incoming resources
All incoming resources are included in the statement of financial activities once received by the charity.
## (d) Resources expended
Expenditure is recognised once payment has been made. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates.
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
## **2 NET INCOMING RESOURCES FOR THE PERIOD**
|**NET INCOMING RESOURCES FOR THE PERIOD**||
|---|---|
|This is stated after charging|2024|
||£|
|Wages & Salaries|0|
|There were no employees during the period||
|**3 TANGIBLE FIXED ASSETS**
**COST**
Cost at 1 April 2023
Additions
At 31 March 2024
**DEPRECIATION**
At 1 April 2023
Current year charge
At 31 March 2024
**NET BOOK VALUE**
At 31 March 2023|280,000
280,000
280,000
**Freehold**
**Property**
**£**|£
15,256
15,256
1525
1525
0
**Property**
**Improvements**|**£**
2,719
3500
**Other**
**Equipment**|
|---|---|---|---|
||||6,219|
||||680
1385|
||||2065|
||||2,039|
At 31 March 2024
280,000
13,731
4,154
2024
£
0
## **Total**
**£**
282,719 18,756 301,475
0 0
280,000
297,885