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2023-03-31-accounts

BALTONSBOROUGH VILLAGE HALL & PLAYING FIELD TRUST

STATEMENT OF ACCOUNTS

FOR THE YEAR ENDED 31 MARCH 2023

Charity Registration No. 304471

Independent Examiner

Reina & Associates Pear Tree Farm Ham Street Baltonsborough Somerset BA6 8PS

BALTONSBOROUGH VILLAGE HALL & PLAYING FIELD TRUST INDEX OF ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2023

Page
1
Index
Trustees' Report 2
Independent examiner's report 3
Statement of fnancial actvites 4
Balance sheet 5
Notes to accounts 6

BALTONSBOROUGH VILLAGE HALL & PLAYING FIELD TRUST TRUSTEES' ANNUAL REPORT

FOR THE YEAR ENDED 31 MARCH 2023

Objectives and activities

The purpose of the charity as set out in its governing document, Conveyance and Trust Deed dated 29 January 1970 is the hire of a recreational ground and a village hall for educational, training, arts, cultural, heritage, science and amateur sport for the benefit of the parish of Baltonsborough and its neighbourhood. The trust deed has been reviewed, and no amendments have been made to the original document.

The trustees have had regard to the Charity Commission's guidance on public benefit during the year and in exercising their duties have ensured that the facilities have been hired to groups that include children, the elderly and people with disabilities together with the general public for individual hire.

Achievements and Performance

The charity, whilst maintaining the facilities for the benefit of the community as a whole, have like all other institutions, been unable to operate during the twelve months disruption due to the present pandemic. This is evident from the drastic decline in revenue hire.

Financial Review

Total Trust Income for the year was £45267 (2022 £49576). This was achieved totally by hire of the hall. from Baltonsborough Primary School and Little Pips Nursery and also use of the hall by various social groups such as bowls, table tennis, Yoga and many private functions. There have also been fund raising and social events

The VH, RBL and Church came together again in 2022 and organised a 4 day event over the Queen's Jubilee weekend and it was once again agreed to retain the surplus funds for a future 'special event' for the village community to once more enjoy celebrating something special.

Total expenditure incurred was £45556 (2022 £21782). Expenses have doubled as improvements have been made to the playing field, a lot of electrical work including a new loop system and sound system has been installed and plumbing repairs have been carried out. However, with the hall in constant use, the cleaning and cleaning materials have increased from £439 in 2022 to £8083. Heat and Light have also doubled from £2575 to £5461

Reference and administrative details

Charity Name BALTONSBOROUGH VILLAGE HALL & PLAYING FIELD TRUST Charity Contact Mrs B. Sessions Fara, Martin Street Baltonsborough Glastonbury Somerset. BA6 8QY

Charity Registration No: 304471

Trustees

Signed on behalf of the trustees…............................................

Date...............................................

Independent Examiner's Report to the Trustees of Baltonsborough Village Hall & Playing Field Trust

I report on the accounts of the Trust for the year ended 31 March 2023 which are set out on pages 4 to 6

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

examine the accounts under section 145 of the 2011 Act.

to follow the procedures laid down in the general Directions given by the Charityn Commission under section 145(5)(b) of the 2011 Act.

to state whether particular matters have come to my attention

Basis of Independent Examiner's Report

My examination was carried out in accordance with the general Directions given by the Charity Commission An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the next statement.

Independent Examiner's Statement

In connection with my examination, no matter has come to my attention:

to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act and SORP 2015 have not been met; or

Name Reina & Associates

Relevant professional body or qualifications: AT11 Address:

Pear Tree Farm Ham Street Baltonsborough Glastonbury Somerset, BA6 8PS

Dated:

BALTONSBOROUGH VILLAGE HALL & PLAYING FIELD TRUST STATEMENT OF FINANCIAL ACTIVITIES

FOR THE YEAR ENDED 31 MARCH 2023

Incoming Resources from
Donations
Grants
Fund Raising
Hire of Hall and facilities
Income from Investments
Other Income
Expenditure on:
Charitable activities
Fundraising costs VH/VE Activities
Hall upkeep and maintenance
Cleaning and waste disposal
Alarm Costs
Heat & light
Telephone
Insurances
Rates
Local community support
Sport Equipment
Management of Booking
Subscriptions and licences
Professional fees
Sundry
Administration costs
Depreciation
Total Resources Expended
Net deficit/surplus for the year
Net movement of funds
Reconciliation of funds
Total funds brought forward
Total funds carried forward		 Total
Funds
2023
£
0
0
14264
26804
50
4499
45617
9908
12713
8083
607
5461
589
2185
495
0
1989
470
725
2681
0
0
45906
-289
-289
343,302
343,013		 Unrestricted
Fund
2023
£
26804
50
4499
31353
12713
8083
607
5461
589
2185
495
1989
470
725
2681
35998
-4645
-4645
336,538
331,893		 Restricted
Fund
2023
£
14264
14264
9908
9908
4356
4356
6,764
11,120		 Total
Funds
2022
£
21336
4468
20256
2
3514
49576
3091
10314
439
499
2575
496
503
29
1607
0
21
750
809
529
120
21782
27794
27794
315,508
**343,302 **

BALTONSBOROUGH VILLAGE HALL & PLAYING FIELD TRUST BALANCE SHEET

FOR THE YEAR ENDED 31 MARCH 2023

Note
Fixed Assets
Tangible assets
Current Assets
Prepayments
Debtors
Bank
Bank Deposits
Current Liabilites
Trade Creditors
Received in Advance
Net Current Assets
Net assets
Represented by:
The funds of the charity
General unrestricted fund
1
Restricted Fund		 £
£1,122
£4,318
£35,762
£22,825
£64,027
£270
£744
£1,014		 2023
£
£280,000
63,013
343,013
£
331,893
11,120
343,013		 £
£1,000
£3,654
£36,102
£22,776
£63,532
£230
£230		 2022
£
£280,000
£63,302
£343,302
£
£336,538
£6,764
£343,302

BALTONSBOROUGH VILLAGE HALL & PLAYING FIELD TRUST

NOTES TO ACCOUNTS

FOR THE YEAR ENDED 31 MARCH 2023

1 ACCOUNTING POLICIES

The principle accounting policies are summaries below. The accounting policies have been applied consistently throughout the period.

(a) Basis of accounting

The financial statements have been prepared under the historical cost convention and in accordance with SORP 2015

(b) Fund accounting

Unrestricted funds are available for the use at the discretion of the trustees in furtherance of the general objectives of the charity.

Designated funds are unrestricted funds earmarked by the trustees for particular purposes.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor or throughout the terms of the appeal

( c) Incoming resources

All incoming resources are included in the statement of financial activities once received by the charity.

(d) Resources expended

Expenditure is recognised once payment has been made. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates.

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

2 NET INCOMING RESOURCES FOR THE PERIOD

NET INCOMING RESOURCES FOR THE PERIOD
This is stated after charging 2023 2022
£
 £
Wages & Salaries 0 0
There were no employees during the period
3 TANGIBLE FIXED ASSETS
COST
Cost at 1 April 2022
Additions
At 31 March 2023
DEPRECIATION
At 1 April 2022
Current year charge
At 31 March 2023
NET BOOK VALUE
At 31 March 2022		 280,000
280,000
280,000
Freehold
Property
£		 £
900
900
900
0
900
0
Kitchen
Equipment		 Total
£
280,900
280,900
900
0
900
280,000

At 31 March 2023 280,000 280,000